Marc Archer v. PMPE Community Association, Inc.

Case Summary

Case ID 21F-H2121040-REL
Agency ADRE
Tribunal OAH
Decision Date 2022-03-30
Administrative Law Judge Thomas Shedden
Outcome full
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Marc Archer Counsel
Respondent PMPE Community Association, Inc. Counsel Nicholas C. S. Nogami

Alleged Violations

ARIZ. REV. STAT. section 33-1817(B)(3)

Outcome Summary

The Association unreasonably withheld approval for Marc Archer's two-story garage addition, thereby violating ARIZ. REV. STAT. § 33-1817(B)(3). The Association was ordered to grant preliminary approval for the design and refund the $500 filing fee.

Key Issues & Findings

Unreasonable withholding of architectural approval

The Association unreasonably withheld preliminary approval for the Petitioner's January 2020 two-story garage addition request. The ALJ determined that none of the three reasons provided by the Association for the denial were reasonable.

Orders: The Association must grant preliminary approval for the proposed design and must pay the Petitioner his filing fee of $500.00 within thirty days of the Order.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • ARIZ. REV. STAT. § 33-1817(B)(3)
  • ARIZ. REV. STAT. § 32-2199.02(A)
  • AR Section 1.1
  • AR Section 4.4
  • AR Section 4.2

Analytics Highlights

Topics: HOA architectural approval, unreasonable denial, two-story garage addition, filing fee refund
Additional Citations:

  • ARIZ. REV. STAT. § 33-1817(B)(3)
  • ARIZ. REV. STAT. § 32-2199.02(A)
  • ARIZ. ADMIN. CODE § R2-19-119
  • AR Section 1.1
  • AR Section 4.4
  • AR Section 4.2

Decision Documents

21F-H2121040-REL-RHG Decision – 980535.pdf

Uploaded 2026-01-09T17:29:50 (46.7 KB)

21F-H2121040-REL-RHG Decision – 983516.pdf

Uploaded 2026-01-09T17:29:53 (38.4 KB)

Marc Archer v. PMPE Community Association, Inc.

Case Summary

Case ID 21F-H2121040-REL
Agency ADRE
Tribunal OAH
Decision Date 2022-03-30
Administrative Law Judge Thomas Shedden
Outcome full
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Marc Archer Counsel
Respondent PMPE Community Association, Inc. Counsel Nicholas C. S. Nogami

Alleged Violations

ARIZ. REV. STAT. section 33-1817(B)(3)

Outcome Summary

The Association unreasonably withheld approval for Marc Archer's two-story garage addition, thereby violating ARIZ. REV. STAT. § 33-1817(B)(3). The Association was ordered to grant preliminary approval for the design and refund the $500 filing fee.

Key Issues & Findings

Unreasonable withholding of architectural approval

The Association unreasonably withheld preliminary approval for the Petitioner's January 2020 two-story garage addition request. The ALJ determined that none of the three reasons provided by the Association for the denial were reasonable.

Orders: The Association must grant preliminary approval for the proposed design and must pay the Petitioner his filing fee of $500.00 within thirty days of the Order.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • ARIZ. REV. STAT. § 33-1817(B)(3)
  • ARIZ. REV. STAT. § 32-2199.02(A)
  • AR Section 1.1
  • AR Section 4.4
  • AR Section 4.2

Analytics Highlights

Topics: HOA architectural approval, unreasonable denial, two-story garage addition, filing fee refund
Additional Citations:

  • ARIZ. REV. STAT. § 33-1817(B)(3)
  • ARIZ. REV. STAT. § 32-2199.02(A)
  • ARIZ. ADMIN. CODE § R2-19-119
  • AR Section 1.1
  • AR Section 4.4
  • AR Section 4.2




Briefing Doc – 21F-H2121040-REL-RHG


Briefing Document: Archer v. PMPE Community Association, Inc.

Executive Summary

This document synthesizes the key themes, evidence, and legal proceedings in the administrative case Marc Archer v. PMPE Community Association, Inc. (No. 21F-H2121040-REL). The central conflict revolves around Petitioner Marc Archer’s proposal for a two-story addition to his home, which was denied by the Respondent, the PMPE Community Association’s Architectural Committee (AC). Mr. Archer alleged this denial was an unreasonable withholding of approval, violating Arizona statute § 33-1817(B)(3).

The case is marked by a protracted history, including a previous denial for a different one-story design in 2019 and an earlier ruling in this matter (December 2020) that found the Association had violated its own procedures by not providing a written reason for its April 2020 denial. This procedural failure led to a formal denial letter on December 30, 2020, which became the central focus of the subsequent hearings.

The Association cited three primary reasons for the denial: 1) the addition lacked harmony with the existing structure, resembling a “large box”; 2) the proposal to use painted roof tiles was unacceptable; and 3) the design lacked sufficient architectural elements to break up large, flat expanses.

Mr. Archer countered with extensive evidence, including testimony from building industry experts and a registered architect, arguing that the design was harmonious, incorporated numerous architectural details found on the existing house, and that the Association’s objections were unfounded and inconsistent. The proceedings revealed significant confusion stemming from the Association’s denial letter, which conflated mandatory reasons for denial with what it later claimed were “advisory only” suggestions.

Ultimately, Administrative Law Judge (ALJ) Thomas Shedden ruled in favor of Mr. Archer. The March 30, 2022 decision concluded that the Association’s reasons for denial were unreasonable and not supported by a preponderance of the evidence. The Association was ordered to grant preliminary approval for the project and reimburse Mr. Archer’s $500 filing fee. A subsequent request for rehearing by the Association was withdrawn, making the ALJ’s decision final.

1. Case Overview

Case Number

21F-H2121040-REL

Petitioner

Marc Archer

Respondent

PMPE Community Association, Inc.

Presiding Judge

Administrative Law Judge (ALJ) Thomas Shedden

Core Allegation

The Association violated ARIZ. REV. STAT. § 33-1817(B)(3), which states, “Approval of a construction project’s architectural designs, plans and amendments shall not unreasonably be withheld.”

Subject of Dispute

The denial of Mr. Archer’s January 2020 preliminary submittal for a two-story garage addition to his home at 8619 North Place, Phoenix, AZ.

2. Detailed Procedural History

The dispute has a multi-year history involving multiple architectural proposals and administrative hearings.

2019 Denial (One-Story Design): Mr. Archer first sought approval for a one-story garage with a flat roof. The Association denied final approval. In a decision dated September 3, 2019 (Docket 19F-H1919063-REL), an ALJ concluded the Association had not violated the statute, noting the architectural rules favored pitched roofs and the structure would be visible above a nine-foot wall.

January 2020 Submittal (Two-Story Design): Mr. Archer submitted the current proposal for a two-story garage addition.

April 10, 2020 Denial (No Written Basis): The Association’s Architectural Committee (AC) denied the proposal during a conference call but failed to provide a written basis for the denial, as required by its own rules.

December 3, 2020 ALJ Decision (Procedural Violation): In response to a petition filed by Mr. Archer, an ALJ determined the Association had violated its CC&Rs and the state statute by not providing a written reason for denial. The decision explicitly noted it was not a finding on the merits of the architectural design itself.

December 30, 2020 Written Denial: The Association issued a formal written response outlining its reasons for denial. This document’s confusing structure, with separate sections for “reasons for denial” and “comments… for resubmittal,” became a major point of contention.

2021-2022 Hearings: Hearings on the reasonableness of the denial were held before ALJ Thomas Shedden on July 29, 2021, October 22, 2021, and January 31, 2022.

March 30, 2022 ALJ Decision: ALJ Shedden found in favor of Mr. Archer, ruling the Association’s denial was unreasonable.

July 13, 2022 Finality: The Association requested a rehearing but subsequently withdrew the request, rendering the March 30, 2022 decision final.

3. The Association’s Rationale for Denial

The Association’s denial, as articulated in the December 30, 2020 letter and testimony from its president, Keith Kauffman, was based on three main points.

3.1 Lack of Harmony and Integration

The primary objection was that the addition failed to “harmonize with the current building structure” as required by the Architectural Rules (ARs).

Argument: The Association contended Mr. Archer was “attaching a large two-story ‘box’ to [his] home and not incorporating the addition into the current structure.”

Kauffman’s Testimony: Mr. Kauffman elaborated that the addition was akin to “building a structure and then attaching that structure instead of… building an addition to his home.” Key issues he identified were that the new roofline did not blend into the existing second-story roof and that the structure connected to the house at only two points. The committee felt it would not look like it “was there from the beginning.”

3.2 Unacceptable Painted Roof Tiles

The second reason for denial was that Mr. Archer’s proposal to paint new roof tiles to match the existing roof was unacceptable.

Argument: According to the letter, “painted roof tiles are not acceptable and are not identified as under section 4.4 of the archetypal rule.”

Kauffman’s Testimony: Mr. Kauffman argued that because AR Section 4.4 does not explicitly state that painted tiles are acceptable, they are therefore not acceptable. He stated, “[The committee] didn’t feel that in this kind of development… that is not an acceptable… way to… tile one’s roof.”

3.3 Insufficient Architectural Expression

The final reason was that the design lacked sufficient architectural elements to break up large, flat wall expanses.

Argument: The denial stated, “There needs to be architectural elements per pop out in windows etc. Prim to break up expanses and add ‘architectural expression’ to the addition as outlined in 4.2.”

Testimony: Both Mr. Kauffman and community manager Gail Zigler testified that the proposed windows were not appropriate because they were not the same size as other windows on the house.

4. The Petitioner’s Rebuttal and Evidence

Mr. Archer presented a comprehensive case to counter each of the Association’s points, supported by his own testimony and that of multiple expert witnesses.

4.1 Design Harmony and Architectural Details

Mr. Archer argued that his design was meticulously planned to be harmonious with the existing home.

Existing Elements: He demonstrated that the proposed addition incorporated numerous features already present on his house, including stucco pop-outs, soffit details, and eave designs. During cross-examination of Mr. Kauffman, Mr. Archer used photographs to establish that pop-outs, which the committee initially claimed were not present elsewhere on the house, did in fact exist near the bay windows.

Roofline: He testified that staggering the rooflines adds aesthetic appeal and that tying the new roof directly into the existing second-story roof was not aesthetically viable.

Expert Opinion:

Greg Hancock, a builder of 25,000-30,000 homes, testified that the proposed addition is “not non-harmonious.”

Dan Earlie, with 47 years in homebuilding, opined that Mr. Archer “went overboard in an effort to harmonize the addition.”

Thomas Bragg, a registered architect, concluded in a sealed affidavit that the proposal was in compliance with the ARs, noting the design “matched the existing architecture” and was “varied and does not present any large unbroken wall areas with the blended details.”

4.2 Defense of Roof Tiles and Window Design

Mr. Archer presented evidence that the objections regarding tiles and windows were unreasonable.

Painted Tiles: He provided evidence that painting roof tiles is no different than painting stucco, as both are cement-based products. Furthermore, he noted that the ARs do not contain any prohibition on painting tiles, whereas other materials like vinyl siding are explicitly prohibited. During the hearings, he also indicated he may have located matching tiles, potentially rendering the issue moot.

Window Sizes: Evidence showed that window sizes on Mr. Archer’s existing house, as well as on other houses in the community, already vary.

4.3 Witness Testimony

In addition to the building experts, a neighbor provided testimony supporting Mr. Archer’s position.

Dr. Victor Zach, who lives across the street, testified that he is not opposed to the proposed addition.

5. Key Hearing Dynamics and Controversies

5.1 The Confounding Denial Letter

The structure of the December 30, 2020 letter was a central issue.

• Mr. Kauffman testified that the second set of six bullet points was “advisory only” and intended to provide guidance.

• However, this section contained two of the three official reasons for denial (roof tiles and architectural elements) and included the statement that the addition “will be limited to a single story,” which Mr. Kauffman later admitted under questioning was not a firm requirement.

• The ALJ noted this created significant confusion: “At the hearing, Mr. Kauffman testified that the second set of bullets was advisory only, which was not clear to Mr. Archer until the hearing.”

5.2 Irrelevant Considerations by the Committee

Evidence from a previous hearing revealed that the AC’s decision-making process was influenced by factors outside the scope of architectural review.

• A prior ALJ decision found that during the April 10, 2020 conference call, “at least two members expressed their concerns with how Petitioner was planning to use the new addition. Specifically, the members were concerned Petitioner was going to accumulate more ‘junk’.”

• In the current hearing, Mr. Archer played an audio recording where a prior judge asked Mr. Kauffman, “Is there anything in the architectural guidelines that says how a structure is going to be used should affect whether or not it’s approved?”

5.3 The “Collaborative Process” Breakdown

Mr. Kauffman repeatedly testified that the approval process is intended to be collaborative, yet acknowledged that no discussions occurred after the April 2020 denial. The Association’s stance was that Mr. Archer failed to engage, while Mr. Archer felt he was facing a “moving target.” The ALJ highlighted the lack of clarity from the Association, which hindered any potential collaboration. The judge expressed surprise at the need to clarify that the existing house must be considered in the review:

“I don’t see how you could possibly make a decision without taking the house into consideration. And I apologize… that just strikes me as so self-evident that… I’m surprised we we’ve had to have it out.” – ALJ Thomas Shedden

6. Final Adjudication and Outcome

In his March 30, 2022 decision, ALJ Thomas Shedden ruled definitively in favor of the Petitioner, Marc Archer.

6.1 Conclusions of Law

The decision found that Mr. Archer had met his burden of proof to show the Association unreasonably withheld approval. The ALJ systematically dismantled each of the Association’s reasons for denial:

1. Harmony: “There was no substantial evidence adduced showing that Mr. Archer’s proposed addition will dominate or sharply contrast with the community.” The judge noted that other houses have more than one roofline, making the proposed addition consistent with the neighborhood.

2. Painted Roof Tiles: “The preponderance of the evidence shows that the Association acted outside its scope of authority because the ARs do not include a prohibition on painting tiles.”

3. Architectural Expression: “Mr. Archer provided credible evidence showing that the proposed addition will provide architectural expression as required by AR section 4.2.”

6.2 Final Order

Based on these conclusions, the Judge issued a two-part order:

1. IT IS ORDERED that Marc Archer is the prevailing party in this matter and that the Association should approve his preliminary design;

2. IT IS FURTHER ORDERED that the Association must pay to Mr. Archer Petitioner his filing fee of $500.00 within thirty days of this Order.

The Association’s subsequent withdrawal of its rehearing request finalized this decision.


Marc Archer v. PMPE Community Association, Inc.

Case Summary

Case ID 21F-H2121040-REL
Agency ADRE
Tribunal OAH
Decision Date 2022-03-30
Administrative Law Judge Thomas Shedden
Outcome full
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Marc Archer Counsel
Respondent PMPE Community Association, Inc. Counsel Nicholas C. S. Nogami

Alleged Violations

ARIZ. REV. STAT. section 33-1817(B)(3)

Outcome Summary

The Association unreasonably withheld approval for Marc Archer's two-story garage addition, thereby violating ARIZ. REV. STAT. § 33-1817(B)(3). The Association was ordered to grant preliminary approval for the design and refund the $500 filing fee.

Key Issues & Findings

Unreasonable withholding of architectural approval

The Association unreasonably withheld preliminary approval for the Petitioner's January 2020 two-story garage addition request. The ALJ determined that none of the three reasons provided by the Association for the denial were reasonable.

Orders: The Association must grant preliminary approval for the proposed design and must pay the Petitioner his filing fee of $500.00 within thirty days of the Order.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • ARIZ. REV. STAT. § 33-1817(B)(3)
  • ARIZ. REV. STAT. § 32-2199.02(A)
  • AR Section 1.1
  • AR Section 4.4
  • AR Section 4.2

Analytics Highlights

Topics: HOA architectural approval, unreasonable denial, two-story garage addition, filing fee refund
Additional Citations:

  • ARIZ. REV. STAT. § 33-1817(B)(3)
  • ARIZ. REV. STAT. § 32-2199.02(A)
  • ARIZ. ADMIN. CODE § R2-19-119
  • AR Section 1.1
  • AR Section 4.4
  • AR Section 4.2




Briefing Doc – 21F-H2121040-REL-RHG


Briefing Document: Archer v. PMPE Community Association, Inc.

Executive Summary

This document synthesizes the key themes, evidence, and legal proceedings in the administrative case Marc Archer v. PMPE Community Association, Inc. (No. 21F-H2121040-REL). The central conflict revolves around Petitioner Marc Archer’s proposal for a two-story addition to his home, which was denied by the Respondent, the PMPE Community Association’s Architectural Committee (AC). Mr. Archer alleged this denial was an unreasonable withholding of approval, violating Arizona statute § 33-1817(B)(3).

The case is marked by a protracted history, including a previous denial for a different one-story design in 2019 and an earlier ruling in this matter (December 2020) that found the Association had violated its own procedures by not providing a written reason for its April 2020 denial. This procedural failure led to a formal denial letter on December 30, 2020, which became the central focus of the subsequent hearings.

The Association cited three primary reasons for the denial: 1) the addition lacked harmony with the existing structure, resembling a “large box”; 2) the proposal to use painted roof tiles was unacceptable; and 3) the design lacked sufficient architectural elements to break up large, flat expanses.

Mr. Archer countered with extensive evidence, including testimony from building industry experts and a registered architect, arguing that the design was harmonious, incorporated numerous architectural details found on the existing house, and that the Association’s objections were unfounded and inconsistent. The proceedings revealed significant confusion stemming from the Association’s denial letter, which conflated mandatory reasons for denial with what it later claimed were “advisory only” suggestions.

Ultimately, Administrative Law Judge (ALJ) Thomas Shedden ruled in favor of Mr. Archer. The March 30, 2022 decision concluded that the Association’s reasons for denial were unreasonable and not supported by a preponderance of the evidence. The Association was ordered to grant preliminary approval for the project and reimburse Mr. Archer’s $500 filing fee. A subsequent request for rehearing by the Association was withdrawn, making the ALJ’s decision final.

1. Case Overview

Case Number

21F-H2121040-REL

Petitioner

Marc Archer

Respondent

PMPE Community Association, Inc.

Presiding Judge

Administrative Law Judge (ALJ) Thomas Shedden

Core Allegation

The Association violated ARIZ. REV. STAT. § 33-1817(B)(3), which states, “Approval of a construction project’s architectural designs, plans and amendments shall not unreasonably be withheld.”

Subject of Dispute

The denial of Mr. Archer’s January 2020 preliminary submittal for a two-story garage addition to his home at 8619 North Place, Phoenix, AZ.

2. Detailed Procedural History

The dispute has a multi-year history involving multiple architectural proposals and administrative hearings.

2019 Denial (One-Story Design): Mr. Archer first sought approval for a one-story garage with a flat roof. The Association denied final approval. In a decision dated September 3, 2019 (Docket 19F-H1919063-REL), an ALJ concluded the Association had not violated the statute, noting the architectural rules favored pitched roofs and the structure would be visible above a nine-foot wall.

January 2020 Submittal (Two-Story Design): Mr. Archer submitted the current proposal for a two-story garage addition.

April 10, 2020 Denial (No Written Basis): The Association’s Architectural Committee (AC) denied the proposal during a conference call but failed to provide a written basis for the denial, as required by its own rules.

December 3, 2020 ALJ Decision (Procedural Violation): In response to a petition filed by Mr. Archer, an ALJ determined the Association had violated its CC&Rs and the state statute by not providing a written reason for denial. The decision explicitly noted it was not a finding on the merits of the architectural design itself.

December 30, 2020 Written Denial: The Association issued a formal written response outlining its reasons for denial. This document’s confusing structure, with separate sections for “reasons for denial” and “comments… for resubmittal,” became a major point of contention.

2021-2022 Hearings: Hearings on the reasonableness of the denial were held before ALJ Thomas Shedden on July 29, 2021, October 22, 2021, and January 31, 2022.

March 30, 2022 ALJ Decision: ALJ Shedden found in favor of Mr. Archer, ruling the Association’s denial was unreasonable.

July 13, 2022 Finality: The Association requested a rehearing but subsequently withdrew the request, rendering the March 30, 2022 decision final.

3. The Association’s Rationale for Denial

The Association’s denial, as articulated in the December 30, 2020 letter and testimony from its president, Keith Kauffman, was based on three main points.

3.1 Lack of Harmony and Integration

The primary objection was that the addition failed to “harmonize with the current building structure” as required by the Architectural Rules (ARs).

Argument: The Association contended Mr. Archer was “attaching a large two-story ‘box’ to [his] home and not incorporating the addition into the current structure.”

Kauffman’s Testimony: Mr. Kauffman elaborated that the addition was akin to “building a structure and then attaching that structure instead of… building an addition to his home.” Key issues he identified were that the new roofline did not blend into the existing second-story roof and that the structure connected to the house at only two points. The committee felt it would not look like it “was there from the beginning.”

3.2 Unacceptable Painted Roof Tiles

The second reason for denial was that Mr. Archer’s proposal to paint new roof tiles to match the existing roof was unacceptable.

Argument: According to the letter, “painted roof tiles are not acceptable and are not identified as under section 4.4 of the archetypal rule.”

Kauffman’s Testimony: Mr. Kauffman argued that because AR Section 4.4 does not explicitly state that painted tiles are acceptable, they are therefore not acceptable. He stated, “[The committee] didn’t feel that in this kind of development… that is not an acceptable… way to… tile one’s roof.”

3.3 Insufficient Architectural Expression

The final reason was that the design lacked sufficient architectural elements to break up large, flat wall expanses.

Argument: The denial stated, “There needs to be architectural elements per pop out in windows etc. Prim to break up expanses and add ‘architectural expression’ to the addition as outlined in 4.2.”

Testimony: Both Mr. Kauffman and community manager Gail Zigler testified that the proposed windows were not appropriate because they were not the same size as other windows on the house.

4. The Petitioner’s Rebuttal and Evidence

Mr. Archer presented a comprehensive case to counter each of the Association’s points, supported by his own testimony and that of multiple expert witnesses.

4.1 Design Harmony and Architectural Details

Mr. Archer argued that his design was meticulously planned to be harmonious with the existing home.

Existing Elements: He demonstrated that the proposed addition incorporated numerous features already present on his house, including stucco pop-outs, soffit details, and eave designs. During cross-examination of Mr. Kauffman, Mr. Archer used photographs to establish that pop-outs, which the committee initially claimed were not present elsewhere on the house, did in fact exist near the bay windows.

Roofline: He testified that staggering the rooflines adds aesthetic appeal and that tying the new roof directly into the existing second-story roof was not aesthetically viable.

Expert Opinion:

Greg Hancock, a builder of 25,000-30,000 homes, testified that the proposed addition is “not non-harmonious.”

Dan Earlie, with 47 years in homebuilding, opined that Mr. Archer “went overboard in an effort to harmonize the addition.”

Thomas Bragg, a registered architect, concluded in a sealed affidavit that the proposal was in compliance with the ARs, noting the design “matched the existing architecture” and was “varied and does not present any large unbroken wall areas with the blended details.”

4.2 Defense of Roof Tiles and Window Design

Mr. Archer presented evidence that the objections regarding tiles and windows were unreasonable.

Painted Tiles: He provided evidence that painting roof tiles is no different than painting stucco, as both are cement-based products. Furthermore, he noted that the ARs do not contain any prohibition on painting tiles, whereas other materials like vinyl siding are explicitly prohibited. During the hearings, he also indicated he may have located matching tiles, potentially rendering the issue moot.

Window Sizes: Evidence showed that window sizes on Mr. Archer’s existing house, as well as on other houses in the community, already vary.

4.3 Witness Testimony

In addition to the building experts, a neighbor provided testimony supporting Mr. Archer’s position.

Dr. Victor Zach, who lives across the street, testified that he is not opposed to the proposed addition.

5. Key Hearing Dynamics and Controversies

5.1 The Confounding Denial Letter

The structure of the December 30, 2020 letter was a central issue.

• Mr. Kauffman testified that the second set of six bullet points was “advisory only” and intended to provide guidance.

• However, this section contained two of the three official reasons for denial (roof tiles and architectural elements) and included the statement that the addition “will be limited to a single story,” which Mr. Kauffman later admitted under questioning was not a firm requirement.

• The ALJ noted this created significant confusion: “At the hearing, Mr. Kauffman testified that the second set of bullets was advisory only, which was not clear to Mr. Archer until the hearing.”

5.2 Irrelevant Considerations by the Committee

Evidence from a previous hearing revealed that the AC’s decision-making process was influenced by factors outside the scope of architectural review.

• A prior ALJ decision found that during the April 10, 2020 conference call, “at least two members expressed their concerns with how Petitioner was planning to use the new addition. Specifically, the members were concerned Petitioner was going to accumulate more ‘junk’.”

• In the current hearing, Mr. Archer played an audio recording where a prior judge asked Mr. Kauffman, “Is there anything in the architectural guidelines that says how a structure is going to be used should affect whether or not it’s approved?”

5.3 The “Collaborative Process” Breakdown

Mr. Kauffman repeatedly testified that the approval process is intended to be collaborative, yet acknowledged that no discussions occurred after the April 2020 denial. The Association’s stance was that Mr. Archer failed to engage, while Mr. Archer felt he was facing a “moving target.” The ALJ highlighted the lack of clarity from the Association, which hindered any potential collaboration. The judge expressed surprise at the need to clarify that the existing house must be considered in the review:

“I don’t see how you could possibly make a decision without taking the house into consideration. And I apologize… that just strikes me as so self-evident that… I’m surprised we we’ve had to have it out.” – ALJ Thomas Shedden

6. Final Adjudication and Outcome

In his March 30, 2022 decision, ALJ Thomas Shedden ruled definitively in favor of the Petitioner, Marc Archer.

6.1 Conclusions of Law

The decision found that Mr. Archer had met his burden of proof to show the Association unreasonably withheld approval. The ALJ systematically dismantled each of the Association’s reasons for denial:

1. Harmony: “There was no substantial evidence adduced showing that Mr. Archer’s proposed addition will dominate or sharply contrast with the community.” The judge noted that other houses have more than one roofline, making the proposed addition consistent with the neighborhood.

2. Painted Roof Tiles: “The preponderance of the evidence shows that the Association acted outside its scope of authority because the ARs do not include a prohibition on painting tiles.”

3. Architectural Expression: “Mr. Archer provided credible evidence showing that the proposed addition will provide architectural expression as required by AR section 4.2.”

6.2 Final Order

Based on these conclusions, the Judge issued a two-part order:

1. IT IS ORDERED that Marc Archer is the prevailing party in this matter and that the Association should approve his preliminary design;

2. IT IS FURTHER ORDERED that the Association must pay to Mr. Archer Petitioner his filing fee of $500.00 within thirty days of this Order.

The Association’s subsequent withdrawal of its rehearing request finalized this decision.


Marc Archer v. PMPE Community Association, Inc.

Case Summary

Case ID 21F-H2121040-REL
Agency ADRE
Tribunal OAH
Decision Date 2022-03-30
Administrative Law Judge Thomas Shedden
Outcome full
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Marc Archer Counsel
Respondent PMPE Community Association, Inc. Counsel Nicholas C. S. Nogami

Alleged Violations

ARIZ. REV. STAT. section 33-1817(B)(3)

Outcome Summary

The Association unreasonably withheld approval for Marc Archer's two-story garage addition, thereby violating ARIZ. REV. STAT. § 33-1817(B)(3). The Association was ordered to grant preliminary approval for the design and refund the $500 filing fee.

Key Issues & Findings

Unreasonable withholding of architectural approval

The Association unreasonably withheld preliminary approval for the Petitioner's January 2020 two-story garage addition request. The ALJ determined that none of the three reasons provided by the Association for the denial were reasonable.

Orders: The Association must grant preliminary approval for the proposed design and must pay the Petitioner his filing fee of $500.00 within thirty days of the Order.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • ARIZ. REV. STAT. § 33-1817(B)(3)
  • ARIZ. REV. STAT. § 32-2199.02(A)
  • AR Section 1.1
  • AR Section 4.4
  • AR Section 4.2

Analytics Highlights

Topics: HOA architectural approval, unreasonable denial, two-story garage addition, filing fee refund
Additional Citations:

  • ARIZ. REV. STAT. § 33-1817(B)(3)
  • ARIZ. REV. STAT. § 32-2199.02(A)
  • ARIZ. ADMIN. CODE § R2-19-119
  • AR Section 1.1
  • AR Section 4.4
  • AR Section 4.2




Briefing Doc – 21F-H2121040-REL-RHG


Briefing Document: Archer v. PMPE Community Association, Inc.

Executive Summary

This document synthesizes the key themes, evidence, and legal proceedings in the administrative case Marc Archer v. PMPE Community Association, Inc. (No. 21F-H2121040-REL). The central conflict revolves around Petitioner Marc Archer’s proposal for a two-story addition to his home, which was denied by the Respondent, the PMPE Community Association’s Architectural Committee (AC). Mr. Archer alleged this denial was an unreasonable withholding of approval, violating Arizona statute § 33-1817(B)(3).

The case is marked by a protracted history, including a previous denial for a different one-story design in 2019 and an earlier ruling in this matter (December 2020) that found the Association had violated its own procedures by not providing a written reason for its April 2020 denial. This procedural failure led to a formal denial letter on December 30, 2020, which became the central focus of the subsequent hearings.

The Association cited three primary reasons for the denial: 1) the addition lacked harmony with the existing structure, resembling a “large box”; 2) the proposal to use painted roof tiles was unacceptable; and 3) the design lacked sufficient architectural elements to break up large, flat expanses.

Mr. Archer countered with extensive evidence, including testimony from building industry experts and a registered architect, arguing that the design was harmonious, incorporated numerous architectural details found on the existing house, and that the Association’s objections were unfounded and inconsistent. The proceedings revealed significant confusion stemming from the Association’s denial letter, which conflated mandatory reasons for denial with what it later claimed were “advisory only” suggestions.

Ultimately, Administrative Law Judge (ALJ) Thomas Shedden ruled in favor of Mr. Archer. The March 30, 2022 decision concluded that the Association’s reasons for denial were unreasonable and not supported by a preponderance of the evidence. The Association was ordered to grant preliminary approval for the project and reimburse Mr. Archer’s $500 filing fee. A subsequent request for rehearing by the Association was withdrawn, making the ALJ’s decision final.

1. Case Overview

Case Number

21F-H2121040-REL

Petitioner

Marc Archer

Respondent

PMPE Community Association, Inc.

Presiding Judge

Administrative Law Judge (ALJ) Thomas Shedden

Core Allegation

The Association violated ARIZ. REV. STAT. § 33-1817(B)(3), which states, “Approval of a construction project’s architectural designs, plans and amendments shall not unreasonably be withheld.”

Subject of Dispute

The denial of Mr. Archer’s January 2020 preliminary submittal for a two-story garage addition to his home at 8619 North Place, Phoenix, AZ.

2. Detailed Procedural History

The dispute has a multi-year history involving multiple architectural proposals and administrative hearings.

2019 Denial (One-Story Design): Mr. Archer first sought approval for a one-story garage with a flat roof. The Association denied final approval. In a decision dated September 3, 2019 (Docket 19F-H1919063-REL), an ALJ concluded the Association had not violated the statute, noting the architectural rules favored pitched roofs and the structure would be visible above a nine-foot wall.

January 2020 Submittal (Two-Story Design): Mr. Archer submitted the current proposal for a two-story garage addition.

April 10, 2020 Denial (No Written Basis): The Association’s Architectural Committee (AC) denied the proposal during a conference call but failed to provide a written basis for the denial, as required by its own rules.

December 3, 2020 ALJ Decision (Procedural Violation): In response to a petition filed by Mr. Archer, an ALJ determined the Association had violated its CC&Rs and the state statute by not providing a written reason for denial. The decision explicitly noted it was not a finding on the merits of the architectural design itself.

December 30, 2020 Written Denial: The Association issued a formal written response outlining its reasons for denial. This document’s confusing structure, with separate sections for “reasons for denial” and “comments… for resubmittal,” became a major point of contention.

2021-2022 Hearings: Hearings on the reasonableness of the denial were held before ALJ Thomas Shedden on July 29, 2021, October 22, 2021, and January 31, 2022.

March 30, 2022 ALJ Decision: ALJ Shedden found in favor of Mr. Archer, ruling the Association’s denial was unreasonable.

July 13, 2022 Finality: The Association requested a rehearing but subsequently withdrew the request, rendering the March 30, 2022 decision final.

3. The Association’s Rationale for Denial

The Association’s denial, as articulated in the December 30, 2020 letter and testimony from its president, Keith Kauffman, was based on three main points.

3.1 Lack of Harmony and Integration

The primary objection was that the addition failed to “harmonize with the current building structure” as required by the Architectural Rules (ARs).

Argument: The Association contended Mr. Archer was “attaching a large two-story ‘box’ to [his] home and not incorporating the addition into the current structure.”

Kauffman’s Testimony: Mr. Kauffman elaborated that the addition was akin to “building a structure and then attaching that structure instead of… building an addition to his home.” Key issues he identified were that the new roofline did not blend into the existing second-story roof and that the structure connected to the house at only two points. The committee felt it would not look like it “was there from the beginning.”

3.2 Unacceptable Painted Roof Tiles

The second reason for denial was that Mr. Archer’s proposal to paint new roof tiles to match the existing roof was unacceptable.

Argument: According to the letter, “painted roof tiles are not acceptable and are not identified as under section 4.4 of the archetypal rule.”

Kauffman’s Testimony: Mr. Kauffman argued that because AR Section 4.4 does not explicitly state that painted tiles are acceptable, they are therefore not acceptable. He stated, “[The committee] didn’t feel that in this kind of development… that is not an acceptable… way to… tile one’s roof.”

3.3 Insufficient Architectural Expression

The final reason was that the design lacked sufficient architectural elements to break up large, flat wall expanses.

Argument: The denial stated, “There needs to be architectural elements per pop out in windows etc. Prim to break up expanses and add ‘architectural expression’ to the addition as outlined in 4.2.”

Testimony: Both Mr. Kauffman and community manager Gail Zigler testified that the proposed windows were not appropriate because they were not the same size as other windows on the house.

4. The Petitioner’s Rebuttal and Evidence

Mr. Archer presented a comprehensive case to counter each of the Association’s points, supported by his own testimony and that of multiple expert witnesses.

4.1 Design Harmony and Architectural Details

Mr. Archer argued that his design was meticulously planned to be harmonious with the existing home.

Existing Elements: He demonstrated that the proposed addition incorporated numerous features already present on his house, including stucco pop-outs, soffit details, and eave designs. During cross-examination of Mr. Kauffman, Mr. Archer used photographs to establish that pop-outs, which the committee initially claimed were not present elsewhere on the house, did in fact exist near the bay windows.

Roofline: He testified that staggering the rooflines adds aesthetic appeal and that tying the new roof directly into the existing second-story roof was not aesthetically viable.

Expert Opinion:

Greg Hancock, a builder of 25,000-30,000 homes, testified that the proposed addition is “not non-harmonious.”

Dan Earlie, with 47 years in homebuilding, opined that Mr. Archer “went overboard in an effort to harmonize the addition.”

Thomas Bragg, a registered architect, concluded in a sealed affidavit that the proposal was in compliance with the ARs, noting the design “matched the existing architecture” and was “varied and does not present any large unbroken wall areas with the blended details.”

4.2 Defense of Roof Tiles and Window Design

Mr. Archer presented evidence that the objections regarding tiles and windows were unreasonable.

Painted Tiles: He provided evidence that painting roof tiles is no different than painting stucco, as both are cement-based products. Furthermore, he noted that the ARs do not contain any prohibition on painting tiles, whereas other materials like vinyl siding are explicitly prohibited. During the hearings, he also indicated he may have located matching tiles, potentially rendering the issue moot.

Window Sizes: Evidence showed that window sizes on Mr. Archer’s existing house, as well as on other houses in the community, already vary.

4.3 Witness Testimony

In addition to the building experts, a neighbor provided testimony supporting Mr. Archer’s position.

Dr. Victor Zach, who lives across the street, testified that he is not opposed to the proposed addition.

5. Key Hearing Dynamics and Controversies

5.1 The Confounding Denial Letter

The structure of the December 30, 2020 letter was a central issue.

• Mr. Kauffman testified that the second set of six bullet points was “advisory only” and intended to provide guidance.

• However, this section contained two of the three official reasons for denial (roof tiles and architectural elements) and included the statement that the addition “will be limited to a single story,” which Mr. Kauffman later admitted under questioning was not a firm requirement.

• The ALJ noted this created significant confusion: “At the hearing, Mr. Kauffman testified that the second set of bullets was advisory only, which was not clear to Mr. Archer until the hearing.”

5.2 Irrelevant Considerations by the Committee

Evidence from a previous hearing revealed that the AC’s decision-making process was influenced by factors outside the scope of architectural review.

• A prior ALJ decision found that during the April 10, 2020 conference call, “at least two members expressed their concerns with how Petitioner was planning to use the new addition. Specifically, the members were concerned Petitioner was going to accumulate more ‘junk’.”

• In the current hearing, Mr. Archer played an audio recording where a prior judge asked Mr. Kauffman, “Is there anything in the architectural guidelines that says how a structure is going to be used should affect whether or not it’s approved?”

5.3 The “Collaborative Process” Breakdown

Mr. Kauffman repeatedly testified that the approval process is intended to be collaborative, yet acknowledged that no discussions occurred after the April 2020 denial. The Association’s stance was that Mr. Archer failed to engage, while Mr. Archer felt he was facing a “moving target.” The ALJ highlighted the lack of clarity from the Association, which hindered any potential collaboration. The judge expressed surprise at the need to clarify that the existing house must be considered in the review:

“I don’t see how you could possibly make a decision without taking the house into consideration. And I apologize… that just strikes me as so self-evident that… I’m surprised we we’ve had to have it out.” – ALJ Thomas Shedden

6. Final Adjudication and Outcome

In his March 30, 2022 decision, ALJ Thomas Shedden ruled definitively in favor of the Petitioner, Marc Archer.

6.1 Conclusions of Law

The decision found that Mr. Archer had met his burden of proof to show the Association unreasonably withheld approval. The ALJ systematically dismantled each of the Association’s reasons for denial:

1. Harmony: “There was no substantial evidence adduced showing that Mr. Archer’s proposed addition will dominate or sharply contrast with the community.” The judge noted that other houses have more than one roofline, making the proposed addition consistent with the neighborhood.

2. Painted Roof Tiles: “The preponderance of the evidence shows that the Association acted outside its scope of authority because the ARs do not include a prohibition on painting tiles.”

3. Architectural Expression: “Mr. Archer provided credible evidence showing that the proposed addition will provide architectural expression as required by AR section 4.2.”

6.2 Final Order

Based on these conclusions, the Judge issued a two-part order:

1. IT IS ORDERED that Marc Archer is the prevailing party in this matter and that the Association should approve his preliminary design;

2. IT IS FURTHER ORDERED that the Association must pay to Mr. Archer Petitioner his filing fee of $500.00 within thirty days of this Order.

The Association’s subsequent withdrawal of its rehearing request finalized this decision.


Brenda C Norman v. Rancho Del Lago Community Association

Case Summary

Case ID 22F-H2221019-REL
Agency ADRE
Tribunal OAH
Decision Date 2022-01-18
Administrative Law Judge Adam D. Stone
Outcome partial
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Brenda C Norman Counsel
Respondent Rancho Del Lago Community Association Counsel Mackenzie Hill, Esq.

Alleged Violations

Section 3.1(D)(3) of the CC&Rs

Outcome Summary

Petitioner was deemed the prevailing party and RDLCA was ordered to comply with CC&R Section 3.1(D)(3) and refund the $500.00 filing fee. The specific remedy requested by Petitioner (ordering RDLCA to fine the neighbor or force light removal) was denied as the ALJ lacked statutory authority (A.R.S. § 32-2199.02) to grant that relief.

Key Issues & Findings

Violation of CC&R regarding flood illumination direction and ARC approval process.

Petitioner alleged that Respondent (RDLCA) violated CC&R 3.1(D)(3) because a neighbor installed flood lights shining onto Petitioner's property without RDLCA approval (ARC approval). The ALJ found RDLCA in violation because the lights were never approved.

Orders: RDLCA must comply with CC&R Section 3.1(D)(3) and pay Petitioner her $500.00 filing fee. No civil penalty was levied.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • A.R.S. § 32-2199
  • A.R.S. § 41-1092.07(G)(2)
  • A.A.C. R2-19-119(A)
  • A.A.C. R2-19-119(B)(1)
  • A.R.S. § 32-2199.02

Analytics Highlights

Topics: HOA, CC&R, Lighting, Architectural Review, Filing Fee Refund
Additional Citations:

  • A.R.S. § 32-2199
  • A.R.S. § 41-1092.07(G)(2)
  • A.A.C. R2-19-119(A)
  • A.A.C. R2-19-119(B)(1)
  • Vazzano v. Superior Court, 74 Ariz. 369, 372, 249 P.2d 837 (1952)
  • A.R.S. § 32-2199.02
  • A.R.S. § 32-2199.04
  • A.R.S. § 41-1092.09

Video Overview

Audio Overview

Decision Documents

22F-H2221019-REL Decision – 939490.pdf

Uploaded 2026-01-23T17:42:27 (95.0 KB)

Questions

Question

Can an Administrative Law Judge order my HOA to fine a neighbor for a violation?

Short Answer

No, the ALJ does not have the statutory authority to order fines against neighbors.

Detailed Answer

Even if a violation is found, the ALJ explicitly stated that the statute does not grant them the power to order the HOA to fine a neighbor or to force a neighbor to remove non-compliant items.

Alj Quote

The Administrative Law Judge does not have the authority under the applicable statute to order that RDLCA fine or order the neighbor remove the lights.

Legal Basis

A.R.S. § 32-2199.02

Topic Tags

  • Remedies
  • Fines
  • Authority

Question

Who is responsible for proving that the HOA violated the community documents?

Short Answer

The homeowner (Petitioner) bears the burden of proof.

Detailed Answer

The homeowner filing the dispute must prove the HOA's violation by a 'preponderance of the evidence'. It is not the HOA's job to disprove it initially.

Alj Quote

Petitioner bears the burden of proof to establish that Respondent committed the alleged violations by a preponderance of the evidence.

Legal Basis

A.R.S. § 41-1092.07(G)(2)

Topic Tags

  • Burden of Proof
  • Evidence
  • Procedure

Question

If I win my case against the HOA, can I get my filing fee back?

Short Answer

Yes, the ALJ can order the HOA to reimburse the filing fee.

Detailed Answer

In this decision, because the homeowner was the prevailing party, the HOA was ordered to pay the $500 filing fee directly to the homeowner within 30 days.

Alj Quote

IT IS FURTHER ORDERED that Respondent pay Petitioner her filing fee of $500.00, to be paid directly to Petitioner within thirty (30) days of this Order.

Legal Basis

Order

Topic Tags

  • Fees
  • Reimbursement
  • Prevailing Party

Question

Can I challenge my HOA for failing to enforce architectural rules on a neighbor?

Short Answer

Yes, if the HOA allows modifications without the required approval.

Detailed Answer

The ALJ found the HOA in violation of the CC&Rs because the neighbor installed lights without the required Architectural Review Committee (ARC) approval, and the HOA failed to address this specific lack of approval.

Alj Quote

Because this never occurred, Respondent is in violation of CC&R Section 3.1(D)(3).

Legal Basis

CC&R Section 3.1(D)(3)

Topic Tags

  • Enforcement
  • Architectural Review
  • Lighting

Question

What happens if we don't provide the full text of the CC&Rs during the hearing?

Short Answer

The judge cannot rule on parts of the rules that are not provided.

Detailed Answer

The HOA tried to argue a rule applied only to the front yard, but because neither party submitted the full section of the CC&Rs, the judge could not verify that claim and had to rule based only on the evidence available.

Alj Quote

At the outset, neither party submitted the full Section 3.1 of the CC&R’s and the ALJ therefore cannot determine if the section in question applies to the front yard only.

Legal Basis

Evidentiary Standard

Topic Tags

  • Evidence
  • CC&Rs
  • Documentation

Question

What does 'preponderance of the evidence' mean?

Short Answer

It means the claim is more likely true than not.

Detailed Answer

The decision defines this legal standard as proof that convinces the judge that a contention is 'more probably true than not,' even if there is still some doubt.

Alj Quote

“A preponderance of the evidence is such proof as convinces the trier of fact that the contention is more probably true than not.”

Legal Basis

Arizona Law of Evidence

Topic Tags

  • Legal Definitions
  • Standards

Case

Docket No
22F-H2221019-REL
Case Title
Brenda C Norman vs. Rancho Del Lago Community Association
Decision Date
2022-01-18
Alj Name
Adam D. Stone
Tribunal
OAH
Agency
ADRE

Questions

Question

Can an Administrative Law Judge order my HOA to fine a neighbor for a violation?

Short Answer

No, the ALJ does not have the statutory authority to order fines against neighbors.

Detailed Answer

Even if a violation is found, the ALJ explicitly stated that the statute does not grant them the power to order the HOA to fine a neighbor or to force a neighbor to remove non-compliant items.

Alj Quote

The Administrative Law Judge does not have the authority under the applicable statute to order that RDLCA fine or order the neighbor remove the lights.

Legal Basis

A.R.S. § 32-2199.02

Topic Tags

  • Remedies
  • Fines
  • Authority

Question

Who is responsible for proving that the HOA violated the community documents?

Short Answer

The homeowner (Petitioner) bears the burden of proof.

Detailed Answer

The homeowner filing the dispute must prove the HOA's violation by a 'preponderance of the evidence'. It is not the HOA's job to disprove it initially.

Alj Quote

Petitioner bears the burden of proof to establish that Respondent committed the alleged violations by a preponderance of the evidence.

Legal Basis

A.R.S. § 41-1092.07(G)(2)

Topic Tags

  • Burden of Proof
  • Evidence
  • Procedure

Question

If I win my case against the HOA, can I get my filing fee back?

Short Answer

Yes, the ALJ can order the HOA to reimburse the filing fee.

Detailed Answer

In this decision, because the homeowner was the prevailing party, the HOA was ordered to pay the $500 filing fee directly to the homeowner within 30 days.

Alj Quote

IT IS FURTHER ORDERED that Respondent pay Petitioner her filing fee of $500.00, to be paid directly to Petitioner within thirty (30) days of this Order.

Legal Basis

Order

Topic Tags

  • Fees
  • Reimbursement
  • Prevailing Party

Question

Can I challenge my HOA for failing to enforce architectural rules on a neighbor?

Short Answer

Yes, if the HOA allows modifications without the required approval.

Detailed Answer

The ALJ found the HOA in violation of the CC&Rs because the neighbor installed lights without the required Architectural Review Committee (ARC) approval, and the HOA failed to address this specific lack of approval.

Alj Quote

Because this never occurred, Respondent is in violation of CC&R Section 3.1(D)(3).

Legal Basis

CC&R Section 3.1(D)(3)

Topic Tags

  • Enforcement
  • Architectural Review
  • Lighting

Question

What happens if we don't provide the full text of the CC&Rs during the hearing?

Short Answer

The judge cannot rule on parts of the rules that are not provided.

Detailed Answer

The HOA tried to argue a rule applied only to the front yard, but because neither party submitted the full section of the CC&Rs, the judge could not verify that claim and had to rule based only on the evidence available.

Alj Quote

At the outset, neither party submitted the full Section 3.1 of the CC&R’s and the ALJ therefore cannot determine if the section in question applies to the front yard only.

Legal Basis

Evidentiary Standard

Topic Tags

  • Evidence
  • CC&Rs
  • Documentation

Question

What does 'preponderance of the evidence' mean?

Short Answer

It means the claim is more likely true than not.

Detailed Answer

The decision defines this legal standard as proof that convinces the judge that a contention is 'more probably true than not,' even if there is still some doubt.

Alj Quote

“A preponderance of the evidence is such proof as convinces the trier of fact that the contention is more probably true than not.”

Legal Basis

Arizona Law of Evidence

Topic Tags

  • Legal Definitions
  • Standards

Case

Docket No
22F-H2221019-REL
Case Title
Brenda C Norman vs. Rancho Del Lago Community Association
Decision Date
2022-01-18
Alj Name
Adam D. Stone
Tribunal
OAH
Agency
ADRE

Case Participants

Petitioner Side

  • Brenda C Norman (petitioner)
    Appeared on her own behalf

Respondent Side

  • Mackenzie Hill (HOA attorney)
    The Brown Law Group, PLLC
    Represented Rancho Del Lago Community Association
  • Nathan Tennyson (HOA attorney)
    Represented Rancho Del Lago Community Association
  • Spencer Brod (community manager)
    Testified for Respondent

Neutral Parties

  • Adam D. Stone (ALJ)
    Office of Administrative Hearings
  • Louis Dettorre (Commissioner)
    Arizona Department of Real Estate

Other Participants

  • AHansen (ADRE staff)
    Arizona Department of Real Estate
    Recipient of order transmission
  • djones (ADRE staff)
    Arizona Department of Real Estate
    Recipient of order transmission
  • DGardner (ADRE staff)
    Arizona Department of Real Estate
    Recipient of order transmission
  • vnunez (ADRE staff)
    Arizona Department of Real Estate
    Recipient of order transmission

James Iannuzo v. Moonrise at Starr Pass Community Association

Case Summary

Case ID 22F-H2221014-REL
Agency ADRE
Tribunal OAH
Decision Date 2021-12-30
Administrative Law Judge Thomas Shedden
Outcome partial
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner James Iannuzo Counsel
Respondent Moonrise at Starr Pass Community Association Counsel Jason E. Smith

Alleged Violations

ARIZ. REV. STAT. section 33-1243(H)(4)

Outcome Summary

The Petitioner prevailed by showing the Association violated ARIZ. REV. STAT. section 33-1243. The Association was ordered to refund the $500.00 filing fee. Petitioner's requests for voiding election results, assessing a civil penalty, and appointing an administrator were denied.

Key Issues & Findings

Violation of statutory procedure for board member removal concerning ballot tabulation after deadline.

The Association violated the statute by tabulating ballots for a recall election at the August 19, 2021 meeting, as those ballots were only valid for the canceled June 30, 2021 special meeting.

Orders: Respondent must pay the Petitioner his filing fee of $500.00 within thirty days of the Order. Other requested remedies (voiding results, assessing civil penalty, appointing administrator) were denied.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • ARIZ. REV. STAT. § 33-1243
  • ARIZ. REV. STAT. § 33-1243(H)(4)
  • ARIZ. REV. STAT. § 33-1250(C)(3)

Analytics Highlights

Topics: HOA board recall, Ballot tabulation, Quorum dispute, Statutory violation, Filing fee refund
Additional Citations:

  • ARIZ. REV. STAT. § 33-1243
  • ARIZ. REV. STAT. § 33-1250
  • ARIZ. REV. STAT. § 32-2199.02
  • ARIZ. REV. STAT. § 32-2199.01
  • ARIZ. ADMIN. CODE § R2-19-119
  • Whitmer v. Hilton Casitas Homeowners Ass'n
  • Gutierrez v. Industrial Commission of Arizona
  • State v. McFall

Video Overview

Audio Overview

Decision Documents

22F-H2221014-REL Decision – 935534.pdf

Uploaded 2026-01-23T17:41:19 (128.9 KB)

22F-H2221014-REL Decision – 945764.pdf

Uploaded 2026-01-23T17:41:24 (48.2 KB)

22F-H2221014-REL Decision – 949683.pdf

Uploaded 2026-01-23T17:41:26 (49.4 KB)

Questions

Question

What is the deadline for an HOA to hold a special meeting after receiving a petition to recall board members?

Short Answer

The meeting must be held within 30 days of receiving the petition.

Detailed Answer

According to Arizona statute, once an HOA receives a petition for the removal of a board member, it is legally required to call, notice, and actually hold the special meeting within a 30-day timeframe.

Alj Quote

The special meeting shall be called, noticed and held within thirty days after receipt of the petition.

Legal Basis

ARIZ. REV. STAT. § 33-1243(H)(4)(c)

Topic Tags

  • recall election
  • deadlines
  • board removal

Question

Can an HOA count ballots collected for a specific meeting date at a later, rescheduled meeting?

Short Answer

No, ballots are only valid for the specific meeting they were issued for.

Detailed Answer

An HOA cannot use ballots collected for a canceled meeting at a subsequent meeting held on a different date. The decision clarified that counting such ballots violates the statute because the ballots are strictly limited to the meeting for which they were originally valid.

Alj Quote

The Association’s decision to count the ballots at the August 19th meeting does not comply with section 33-1243 because those ballots were valid only for the June 30th meeting as evidenced by the ballots, the Notice, and the voting instructions.

Legal Basis

ARIZ. REV. STAT. § 33-1250(C)(3)

Topic Tags

  • voting
  • ballots
  • meetings

Question

Can an Administrative Law Judge (ALJ) void an HOA election or remove board members?

Short Answer

No, the ALJ does not have the authority to void election results or appoint administrators.

Detailed Answer

While an ALJ can determine if a violation occurred and levy penalties, they cannot order an election to be voided or appoint an independent administrator to oversee the HOA. These remedies are outside the tribunal's statutory scope.

Alj Quote

Mr. Iannuzo’s requests that the tribunal void the election results and that an oversight administrator be appointed have not been shown to be within the scope of the tribunal’s authority.

Legal Basis

ARIZ. REV. STAT. § 32-2199.02(A)

Topic Tags

  • legal remedies
  • ALJ authority
  • elections

Question

Is an HOA allowed to determine a quorum based solely on mail-in ballots before the meeting starts?

Short Answer

Likely no; the quorum should be determined based on eligible voters present at the time of the meeting.

Detailed Answer

The ALJ noted that the statute calls for a quorum to be determined based on the number of eligible voters at the time of the meeting, implying that canceling a meeting beforehand based solely on returned ballots is not supported by persuasive legal argument.

Alj Quote

The Association presented no persuasive legal argument or authority showing that in determining whether a quorum existed it was appropriate for the Association to use only the ballots returned by June 29th, rather than using the ballots and the members present at the meeting on June 30th.

Legal Basis

ARIZ. REV. STAT. § 33-1243(H)(4)(d)

Topic Tags

  • quorum
  • meetings
  • voting

Question

If I win my case against the HOA, can I get my filing fee refunded?

Short Answer

Yes, if the homeowner prevails, the HOA must be ordered to pay the filing fee.

Detailed Answer

If the Administrative Law Judge determines that the homeowner has prevailed in proving a violation, the law mandates that the Judge order the HOA to reimburse the petitioner for the filing fee.

Alj Quote

If the petitioner prevails, the administrative law judge shall order the respondent to pay to the petitioner the filing fee required by section 32-2199.01.

Legal Basis

ARIZ. REV. STAT. § 32-2199.02(A)

Topic Tags

  • fees
  • penalties
  • reimbursement

Question

Can an HOA fix a violation for missing the 30-day recall meeting deadline by holding the meeting later?

Short Answer

No, this specific violation cannot be cured after the fact.

Detailed Answer

Once the 30-day window for holding a recall meeting has passed, the violation is established and cannot be retroactively fixed by holding the meeting late.

Alj Quote

And although the Association did not conduct the required meeting within 30 days of receiving the recall petitions, this violation cannot be cured.

Legal Basis

ARIZ. REV. STAT. § 33-1243

Topic Tags

  • violations
  • compliance
  • deadlines

Case

Docket No
22F-H2221014-REL
Case Title
James Iannuzo vs. Moonrise at Starr Pass Community Association
Decision Date
2021-12-30
Alj Name
Thomas Shedden
Tribunal
OAH
Agency
ADRE

Questions

Question

What is the deadline for an HOA to hold a special meeting after receiving a petition to recall board members?

Short Answer

The meeting must be held within 30 days of receiving the petition.

Detailed Answer

According to Arizona statute, once an HOA receives a petition for the removal of a board member, it is legally required to call, notice, and actually hold the special meeting within a 30-day timeframe.

Alj Quote

The special meeting shall be called, noticed and held within thirty days after receipt of the petition.

Legal Basis

ARIZ. REV. STAT. § 33-1243(H)(4)(c)

Topic Tags

  • recall election
  • deadlines
  • board removal

Question

Can an HOA count ballots collected for a specific meeting date at a later, rescheduled meeting?

Short Answer

No, ballots are only valid for the specific meeting they were issued for.

Detailed Answer

An HOA cannot use ballots collected for a canceled meeting at a subsequent meeting held on a different date. The decision clarified that counting such ballots violates the statute because the ballots are strictly limited to the meeting for which they were originally valid.

Alj Quote

The Association’s decision to count the ballots at the August 19th meeting does not comply with section 33-1243 because those ballots were valid only for the June 30th meeting as evidenced by the ballots, the Notice, and the voting instructions.

Legal Basis

ARIZ. REV. STAT. § 33-1250(C)(3)

Topic Tags

  • voting
  • ballots
  • meetings

Question

Can an Administrative Law Judge (ALJ) void an HOA election or remove board members?

Short Answer

No, the ALJ does not have the authority to void election results or appoint administrators.

Detailed Answer

While an ALJ can determine if a violation occurred and levy penalties, they cannot order an election to be voided or appoint an independent administrator to oversee the HOA. These remedies are outside the tribunal's statutory scope.

Alj Quote

Mr. Iannuzo’s requests that the tribunal void the election results and that an oversight administrator be appointed have not been shown to be within the scope of the tribunal’s authority.

Legal Basis

ARIZ. REV. STAT. § 32-2199.02(A)

Topic Tags

  • legal remedies
  • ALJ authority
  • elections

Question

Is an HOA allowed to determine a quorum based solely on mail-in ballots before the meeting starts?

Short Answer

Likely no; the quorum should be determined based on eligible voters present at the time of the meeting.

Detailed Answer

The ALJ noted that the statute calls for a quorum to be determined based on the number of eligible voters at the time of the meeting, implying that canceling a meeting beforehand based solely on returned ballots is not supported by persuasive legal argument.

Alj Quote

The Association presented no persuasive legal argument or authority showing that in determining whether a quorum existed it was appropriate for the Association to use only the ballots returned by June 29th, rather than using the ballots and the members present at the meeting on June 30th.

Legal Basis

ARIZ. REV. STAT. § 33-1243(H)(4)(d)

Topic Tags

  • quorum
  • meetings
  • voting

Question

If I win my case against the HOA, can I get my filing fee refunded?

Short Answer

Yes, if the homeowner prevails, the HOA must be ordered to pay the filing fee.

Detailed Answer

If the Administrative Law Judge determines that the homeowner has prevailed in proving a violation, the law mandates that the Judge order the HOA to reimburse the petitioner for the filing fee.

Alj Quote

If the petitioner prevails, the administrative law judge shall order the respondent to pay to the petitioner the filing fee required by section 32-2199.01.

Legal Basis

ARIZ. REV. STAT. § 32-2199.02(A)

Topic Tags

  • fees
  • penalties
  • reimbursement

Question

Can an HOA fix a violation for missing the 30-day recall meeting deadline by holding the meeting later?

Short Answer

No, this specific violation cannot be cured after the fact.

Detailed Answer

Once the 30-day window for holding a recall meeting has passed, the violation is established and cannot be retroactively fixed by holding the meeting late.

Alj Quote

And although the Association did not conduct the required meeting within 30 days of receiving the recall petitions, this violation cannot be cured.

Legal Basis

ARIZ. REV. STAT. § 33-1243

Topic Tags

  • violations
  • compliance
  • deadlines

Case

Docket No
22F-H2221014-REL
Case Title
James Iannuzo vs. Moonrise at Starr Pass Community Association
Decision Date
2021-12-30
Alj Name
Thomas Shedden
Tribunal
OAH
Agency
ADRE

Case Participants

Petitioner Side

  • James Iannuzo (petitioner)
    Appeared and testified on his own behalf

Respondent Side

  • Jason E. Smith (respondent attorney)
    Smith & Wamsley, PLLC
    Counsel for Respondent

Neutral Parties

  • Thomas Shedden (ALJ)
    Office of Administrative Hearings
  • Louis Dettorre (Commissioner)
    Arizona Department of Real Estate
  • Miranda Alvarez (clerk)
    Transmitted Decision
  • c. serrano (clerk)
    Transmitted Advisements
  • AHansen (staff)
    Arizona Department of Real Estate
    Recipient of transmission (Attn)
  • djones (staff)
    Arizona Department of Real Estate
    Recipient of transmission (Attn)
  • DGardner (staff)
    Arizona Department of Real Estate
    Recipient of transmission (Attn)
  • vnunez (staff)
    Arizona Department of Real Estate
    Recipient of transmission (Attn)

Clifford Burnes v. Saguaro Crest Homeowners Association, Inc.

Case Summary

Case ID 22F-H2221010-REL
Agency ADRE
Tribunal OAH
Decision Date 2021-12-09
Administrative Law Judge Tammy L. Eigenheer
Outcome full
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Clifford Burnes Counsel
Respondent Saguaro Crest Homeowners Association, Inc. Counsel John T. Crotty

Alleged Violations

ARIZ. REV. STAT. § 33-1805

Outcome Summary

The ALJ granted the Petitioner's petition, finding the Respondent HOA violated A.R.S. § 33-1805 by requiring the Petitioner to inspect records before providing copies and failing to comply with the 10-day statutory deadline. The HOA was ordered to reimburse the Petitioner's $500.00 filing fee.

Key Issues & Findings

Failure to fulfill records request

Petitioner alleged the Association failed to fulfill his request for copies of records within the statutory 10-day period because the Association improperly required him to inspect the documents first. The ALJ found the Association violated A.R.S. § 33-1805, as the statute does not permit an HOA to mandate prior inspection before providing requested copies.

Orders: Petition granted. Respondent ordered to reimburse Petitioner's filing fee of $500.00 in certified funds and ordered to henceforth comply with ARIZ. REV. STAT. § 33-1805.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • ARIZ. REV. STAT. § 33-1805
  • ARIZ. REV. STAT. §§ 32-2102 and 32-2199 et seq.
  • ARIZ. REV. STAT. § 32-2199.05
  • ARIZ. REV. STAT. §§ 32-2199(2), 32-2199.01(A), 32-2199.01(D), 32-2199.02
  • ARIZ. REV. STAT. § 41-1092 et seq.
  • Tierra Ranchos Homeowners Ass'n v. Kitchukov, 216 Ariz. 195, 165 P.3d 173 (App. 2007)
  • ARIZ. ADMIN. CODE R2-19-119
  • MORRIS K. UDALL, ARIZONA LAW OF EVIDENCE § 5 (1960)
  • BLACK’S LAW DICTIONARY 1220 (8th ed. 1999)
  • Arpaio v. Steinle, 201 Ariz. 353, 355 ¶ 5, 35 P.3d 114, 116 (App. 2001)
  • Gutierrez v. Industrial Commission of Arizona
  • State v. McFall, 103 Ariz. 234, 238, 439 P.2d 805, 809 (1968)
  • U.S. Parking v. City of Phoenix, 160 Ariz. 210, 772 P.2d 33 (App. 1989)
  • Deer Valley, v. Houser, 214 Ariz. 293, 296, 152 P.3d 490, 493 (2007)
  • ARIZ. REV. STAT. §32-2199.02(B)
  • ARIZ. REV. STAT. § 32-2199.04
  • ARIZ. REV. STAT. § 41-1092.09

Analytics Highlights

Topics: HOA, Records Request, ARS 33-1805, Records Inspection, Timeliness, Filing Fee Refund
Additional Citations:

  • ARIZ. REV. STAT. § 33-1805
  • ARIZ. REV. STAT. §§ 32-2102 and 32-2199 et seq.
  • ARIZ. REV. STAT. § 32-2199.05
  • ARIZ. REV. STAT. §§ 32-2199(2), 32-2199.01(A), 32-2199.01(D), 32-2199.02
  • ARIZ. REV. STAT. § 41-1092 et seq.
  • Tierra Ranchos Homeowners Ass'n v. Kitchukov, 216 Ariz. 195, 165 P.3d 173 (App. 2007)
  • ARIZ. ADMIN. CODE R2-19-119
  • MORRIS K. UDALL, ARIZONA LAW OF EVIDENCE § 5 (1960)
  • BLACK’S LAW DICTIONARY 1220 (8th ed. 1999)
  • Arpaio v. Steinle, 201 Ariz. 353, 355 ¶ 5, 35 P.3d 114, 116 (App. 2001)
  • Gutierrez v. Industrial Commission of Arizona
  • State v. McFall, 103 Ariz. 234, 238, 439 P.2d 805, 809 (1968)
  • U.S. Parking v. City of Phoenix, 160 Ariz. 210, 772 P.2d 33 (App. 1989)
  • Deer Valley, v. Houser, 214 Ariz. 293, 296, 152 P.3d 490, 493 (2007)
  • ARIZ. REV. STAT. §32-2199.02(B)
  • ARIZ. REV. STAT. § 32-2199.04
  • ARIZ. REV. STAT. § 41-1092.09

Video Overview

Audio Overview

Decision Documents

22F-H2221010-REL Decision – 930949.pdf

Uploaded 2026-01-23T17:40:34 (139.0 KB)

Questions

Question

Can my HOA force me to inspect records in person before they will provide me with copies?

Short Answer

No. The HOA cannot require an in-person inspection as a prerequisite to providing copies.

Detailed Answer

The Administrative Law Judge ruled that Arizona statute allows homeowners to request copies directly. While the HOA can make records available for inspection, they cannot force a member to inspect them first if the member has requested copies. Doing so violates the statutory requirement to provide copies within ten business days.

Alj Quote

Nothing in ARIZ. REV. STAT. § 33-1805 can be read to permit an HOA to require members to first inspect records before it provides copies of records requested by members.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • records request
  • inspection
  • homeowner rights

Question

How many days does the HOA have to provide copies of records I requested?

Short Answer

The HOA must provide copies within 10 business days.

Detailed Answer

Under Arizona law, once a member requests to purchase copies of records, the association has a strict deadline of ten business days to fulfill that request.

Alj Quote

On request for purchase of copies of records by any member or any person designated by the member in writing as the member's representative, the association shall have ten business days to provide copies of the requested records.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • deadlines
  • records request
  • HOA obligations

Question

What is the maximum amount the HOA can charge me for copies of records?

Short Answer

The HOA cannot charge more than 15 cents per page.

Detailed Answer

The statute limits the fee an association may charge for copying records to a maximum of fifteen cents per page.

Alj Quote

An association may charge a fee for making copies of not more than fifteen cents per page.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • fees
  • records request
  • costs

Question

Can the HOA charge me a fee just to look at or review records?

Short Answer

No. The HOA cannot charge for making materials available for review.

Detailed Answer

While the HOA can charge for copies, they are explicitly prohibited from charging a member for the act of making the material available for examination/review.

Alj Quote

The association shall not charge a member or any person designated by the member in writing for making material available for review.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • fees
  • records review
  • homeowner rights

Question

If I win my hearing against the HOA, can I get my $500 filing fee back?

Short Answer

Yes, the judge can order the HOA to reimburse your filing fee.

Detailed Answer

In this case, because the homeowner prevailed in proving the violation, the Administrative Law Judge ordered the HOA to reimburse the filing fee.

Alj Quote

IT IS FURTHER ORDERED that Respondent reimburse Petitioner’s filing fee of $500.00 in certified funds.

Legal Basis

Order

Topic Tags

  • reimbursement
  • penalties
  • legal costs

Question

Can I authorize someone else to look at the HOA records for me?

Short Answer

Yes, if you designate them in writing.

Detailed Answer

The statute allows records to be examined by the member or any person the member designates in writing as their representative.

Alj Quote

…all financial and other records of the association shall be made reasonably available for examination by any member or any person designated by the member in writing as the member's representative.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • representation
  • records request
  • homeowner rights

Question

What standard of proof do I need to meet to win a case against my HOA?

Short Answer

Preponderance of the evidence.

Detailed Answer

The petitioner (homeowner) must prove that their contention is more probably true than not. It requires superior evidentiary weight, though not necessarily freedom from all doubt.

Alj Quote

In this proceeding, Petitioner bears the burden of proving by a preponderance of the evidence that Respondent violated ARIZ. REV. STAT. § 33-1805.

Legal Basis

Legal Standard

Topic Tags

  • burden of proof
  • legal standards
  • hearing procedure

Question

Is it a valid excuse if the HOA says mailing the records to the wrong name/address was just a mistake?

Short Answer

No. If the HOA has the correct legal name and address on file, mailing to a nickname or wrong address does not satisfy the requirement to provide records on time.

Detailed Answer

The HOA attempted to shift blame to the homeowner for using a nickname in emails, but the judge noted the HOA had the official member list with the legal name. Failing to use the correct information resulted in a violation of the 10-day deadline.

Alj Quote

Respondent cannot be said to have provided Petitioner with copies of the records he requested within 10 days of his request.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • excuses
  • mailing
  • HOA obligations

Case

Docket No
22F-H2221010-REL
Case Title
Clifford Burnes vs. Saguaro Crest Homeowners Association, Inc.
Decision Date
2021-12-09
Alj Name
Tammy L. Eigenheer
Tribunal
OAH
Agency
ADRE

Questions

Question

Can my HOA force me to inspect records in person before they will provide me with copies?

Short Answer

No. The HOA cannot require an in-person inspection as a prerequisite to providing copies.

Detailed Answer

The Administrative Law Judge ruled that Arizona statute allows homeowners to request copies directly. While the HOA can make records available for inspection, they cannot force a member to inspect them first if the member has requested copies. Doing so violates the statutory requirement to provide copies within ten business days.

Alj Quote

Nothing in ARIZ. REV. STAT. § 33-1805 can be read to permit an HOA to require members to first inspect records before it provides copies of records requested by members.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • records request
  • inspection
  • homeowner rights

Question

How many days does the HOA have to provide copies of records I requested?

Short Answer

The HOA must provide copies within 10 business days.

Detailed Answer

Under Arizona law, once a member requests to purchase copies of records, the association has a strict deadline of ten business days to fulfill that request.

Alj Quote

On request for purchase of copies of records by any member or any person designated by the member in writing as the member's representative, the association shall have ten business days to provide copies of the requested records.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • deadlines
  • records request
  • HOA obligations

Question

What is the maximum amount the HOA can charge me for copies of records?

Short Answer

The HOA cannot charge more than 15 cents per page.

Detailed Answer

The statute limits the fee an association may charge for copying records to a maximum of fifteen cents per page.

Alj Quote

An association may charge a fee for making copies of not more than fifteen cents per page.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • fees
  • records request
  • costs

Question

Can the HOA charge me a fee just to look at or review records?

Short Answer

No. The HOA cannot charge for making materials available for review.

Detailed Answer

While the HOA can charge for copies, they are explicitly prohibited from charging a member for the act of making the material available for examination/review.

Alj Quote

The association shall not charge a member or any person designated by the member in writing for making material available for review.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • fees
  • records review
  • homeowner rights

Question

If I win my hearing against the HOA, can I get my $500 filing fee back?

Short Answer

Yes, the judge can order the HOA to reimburse your filing fee.

Detailed Answer

In this case, because the homeowner prevailed in proving the violation, the Administrative Law Judge ordered the HOA to reimburse the filing fee.

Alj Quote

IT IS FURTHER ORDERED that Respondent reimburse Petitioner’s filing fee of $500.00 in certified funds.

Legal Basis

Order

Topic Tags

  • reimbursement
  • penalties
  • legal costs

Question

Can I authorize someone else to look at the HOA records for me?

Short Answer

Yes, if you designate them in writing.

Detailed Answer

The statute allows records to be examined by the member or any person the member designates in writing as their representative.

Alj Quote

…all financial and other records of the association shall be made reasonably available for examination by any member or any person designated by the member in writing as the member's representative.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • representation
  • records request
  • homeowner rights

Question

What standard of proof do I need to meet to win a case against my HOA?

Short Answer

Preponderance of the evidence.

Detailed Answer

The petitioner (homeowner) must prove that their contention is more probably true than not. It requires superior evidentiary weight, though not necessarily freedom from all doubt.

Alj Quote

In this proceeding, Petitioner bears the burden of proving by a preponderance of the evidence that Respondent violated ARIZ. REV. STAT. § 33-1805.

Legal Basis

Legal Standard

Topic Tags

  • burden of proof
  • legal standards
  • hearing procedure

Question

Is it a valid excuse if the HOA says mailing the records to the wrong name/address was just a mistake?

Short Answer

No. If the HOA has the correct legal name and address on file, mailing to a nickname or wrong address does not satisfy the requirement to provide records on time.

Detailed Answer

The HOA attempted to shift blame to the homeowner for using a nickname in emails, but the judge noted the HOA had the official member list with the legal name. Failing to use the correct information resulted in a violation of the 10-day deadline.

Alj Quote

Respondent cannot be said to have provided Petitioner with copies of the records he requested within 10 days of his request.

Legal Basis

A.R.S. § 33-1805

Topic Tags

  • excuses
  • mailing
  • HOA obligations

Case

Docket No
22F-H2221010-REL
Case Title
Clifford Burnes vs. Saguaro Crest Homeowners Association, Inc.
Decision Date
2021-12-09
Alj Name
Tammy L. Eigenheer
Tribunal
OAH
Agency
ADRE

Case Participants

Petitioner Side

  • Clifford Burnes (petitioner)
    Appeared on his own behalf; also identified as Clifford (Norm) Burnes or Norm Burnes,,,.

Respondent Side

  • John T. Crotty (respondent attorney)
    Farley, Choate & Wood
    Represented Saguaro Crest Homeowners Association,,.

Neutral Parties

  • Jenna Clark (ALJ)
    Listed as Administrative Law Judge.
  • Tammy L. Eigenheer (ALJ)
    Signed the Administrative Law Judge Decision.
  • Louis Dettorre (Commissioner)
    Arizona Department of Real Estate
    Recipient of transmission of the Decision.
  • AHansen (ADRE staff)
    Arizona Department of Real Estate
    Email contact listed for transmission ([email protected]).
  • djones (ADRE staff)
    Arizona Department of Real Estate
    Email contact listed for transmission ([email protected]).
  • DGardner (ADRE staff)
    Arizona Department of Real Estate
    Email contact listed for transmission ([email protected]).
  • vnunez (ADRE staff)
    Arizona Department of Real Estate
    Email contact listed for transmission ([email protected]).

Other Participants

  • Joseph Martinez (unknown)
    Petitioner verbally notified him regarding the undelivered certified mail package.

Sam & Pipper O’ Shaughnessy Stangl v. Sabino Vista Townhouse

Case Summary

Case ID 22F-H2221009-REL-RHG
Agency ADRE
Tribunal OAH
Decision Date 2022-04-25
Administrative Law Judge Velva Moses-Thompson
Outcome full
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Sam & Pipper O' Shaughnessy Stangl Counsel
Respondent Sabino Vista Townhouse Association Counsel Nathan Tennyson

Alleged Violations

Article VI of the CC&Rs

Outcome Summary

The Administrative Law Judge deemed Petitioners the prevailing party. Respondent HOA violated Article VI of the CC&Rs by failing to maintain and remove rubbish from the natural desert area within the Common Area up to the exterior building lines, as the Board's determination not to maintain the area lacked proper authority without a CC&R amendment. The Respondent was ordered to comply with the CC&Rs and refund the Petitioners' filing fee.

Key Issues & Findings

HOA maintenance obligations for common area up to exterior building lines

Petitioners alleged the HOA failed to maintain and otherwise manage all property up to the exterior building lines and patio enclosures, specifically a natural desert area within the Common Area. The ALJ found that the CC&Rs require the Association to maintain and remove all rubbish within its property up to the exterior building lines, and the Board lacked the authority to refuse maintenance of the natural desert area without amending the CC&Rs.

Orders: Respondent is ordered to comply with the requirements of Article VI of the CC&Rs going forward and must pay Petitioners their filing fee of $500.00 within thirty (30) days.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • Article VI of the CC&Rs
  • Powell v. Washburn, 211 Ariz. 553, 556 ¶ 9, 125 P.3d 373, 376 (2006)
  • Lookout Mountain Paradise Hills Homeowners’ Ass’n v. Viewpoint Assocs., 867 P.2d 70, 75 (Colo. App. 1993)

Analytics Highlights

Topics: HOA Maintenance, CC&R Interpretation, Common Area Maintenance, Filing Fee Refund, Prevailing Party
Additional Citations:

  • A.R.S. § 32-2199(B)
  • A.R.S. § 33-1803
  • A.R.S. § 41-1092.07(G)(2)
  • A.A.C. R2-19-119(A)
  • A.A.C. R2-19-119(B)(1)
  • A.A.C. R2-19-119(B)(2)
  • Powell v. Washburn, 211 Ariz. 553, 556 ¶ 9, 125 P.3d 373, 376 (2006)
  • Lookout Mountain Paradise Hills Homeowners’ Ass’n v. Viewpoint Assocs., 867 P.2d 70, 75 (Colo. App. 1993)
  • A.R.S. § 32-2199.02(B)
  • A.R.S. § 41-1092.08(H)
  • A.R.S. § 12-904(A)

Video Overview

Audio Overview

Decision Documents

22F-H2221009-REL Decision – 927714.pdf

Uploaded 2025-10-09T03:38:04 (95.3 KB)

22F-H2221009-REL Decision – 927747.pdf

Uploaded 2025-10-09T03:38:04 (37.5 KB)





Briefing Doc – 22F-H2221009-REL


Stangl v. Sabino Vista Townhouse Association: A Dispute Over Common Area Maintenance

Executive Summary

This briefing document synthesizes the key facts, arguments, and legal decisions in the administrative case of Sam & Pipper O’ Shaughnessy Stangl versus the Sabino Vista Townhouse Association. The central conflict revolves around the Association’s legal obligation, as defined by its Covenants, Conditions, and Restrictions (CC&Rs), to maintain a common area behind the Petitioners’ property.

The Petitioners alleged that the Association violated Article 6 of its CC&Rs by failing to maintain this area for over two decades, resulting in the accumulation of rubbish and the creation of a habitat for pests. The Association countered that the area in question was designated “natural desert” to serve as a buffer, and that maintaining it was not required and would be cost-prohibitive.

An initial hearing in November 2021 resulted in a decision in favor of the Petitioners. The Association was granted a rehearing, which took place in April 2022. Despite new arguments from the Association regarding budget constraints, historical precedent, and alleged interference by the Petitioners, the Administrative Law Judge (ALJ) upheld the original decision.

The final ruling on April 25, 2022, found that the language of CC&R Article 6 is unambiguous and requires the Association to maintain “all property up to the exterior building lines.” The ALJ concluded that the Board of Directors does not have the authority to unilaterally designate a common area as “unmaintained” without formally amending the CC&Rs. Consequently, the Association was ordered to comply with Article 6 and reimburse the Petitioners’ filing fee.

Case Overview

Case Name

Sam & Pipper O’ Shaughnessy Stangl, Petitioners, vs. Sabino Vista Townhouse Association, Respondent.

Case Numbers

22F-H2221009-REL (Initial Hearing)
22F-H2221009-REL-RHG (Rehearing)

Adjudicating Body

Arizona Office of Administrative Hearings

Administrative Law Judge

Velva Moses-Thompson

Key Dates

Petition Filed: August 6, 2021
Initial Hearing: November 8, 2021
Initial Decision: November 29, 2021
Rehearing: April 4, 2022
Final Decision: April 25, 2022

The Central Allegation: Violation of CC&R Article 6

The dispute is founded on the interpretation of Article 6 of the Sabino Vista Townhouse Association’s CC&Rs concerning “Common Maintenance.”

Key Provisions of Article 6:

Maintenance Obligation: “The Association, or its duly authorized representative, shall maintain and otherwise manage all property up to the exterior building lines and patio enclosures including but not limited to the landscaping… roofs, common elements, decorative walls, drainage… and be responsible for the rubbish removal of all areas within the common properties.”

Standard of Care: “The Board of Directors of the Association shall use a reasonably high standard of care in providing for the repair, management and maintenance of said property, so that said townhouse project will reflect high pride of ownership.”

Petitioners’ Core Claim: Filed on August 6, 2021, the petition alleged that the Association violated Article 6 by failing to maintain the property behind their townhome unit. They asserted this neglect had persisted for the approximately 24 years they had lived there, leading to overgrowth and pest infestations.

The First Hearing and Decision (November 2021)

Summary of Arguments

Petitioners (Sam & Pipper O’ Shaughnessy Stangl):

◦ Alleged observing only 12 hours of landscaping work in their immediate back area over 24 years.

◦ Claimed the accumulated rubbish and overgrowth served as a habitat for pests, specifically mentioning “a pack rat for rattlesnakes.”

◦ Submitted a photograph of a rattlesnake skin found in their backyard as evidence.

Respondent (Sabino Vista Townhouse Association):

◦ Testimony was provided by Charles Taylor Ostermeyer, secretary of the Board of Directors.

◦ Argued the area in question is a “natural desert area and underbrush” that begins 30 to 40 feet behind the homes.

◦ Initially claimed the Board had adopted a rule limiting maintenance to just 4 feet behind residences, citing Board meeting minutes. However, when pressed by the ALJ, Ostermeyer conceded that believing a formal rule was adopted “would be conjecture on my part.”

◦ Asserted it would be too costly to clear the entire region.

◦ Contended that the decision not to maintain the open desert area was a valid exercise of the “business judgment rule” applicable to non-profit organizations.

November 29, 2021 Decision

The ALJ, Velva Moses-Thompson, ruled in favor of the Petitioners.

Finding: The preponderance of the evidence showed the Respondent failed to maintain the property as required by the unambiguous language of Article 6.

Reasoning: The Respondent provided “no evidence of an Amendment to Article VI” and “no evidence of a rule properly adopted by the Board that would limit the common area to be maintained.”

Order: The Petitioners were deemed the prevailing party, and the Association was ordered to reimburse their $500 filing fee and comply with Article 6 going forward.

The Rehearing and Final Decision (April 2022)

The Association’s request for a rehearing was granted, with the new hearing held on April 4, 2022. The Association was represented by Nathan Tennyson, Esq., and presented testimony from John Polasi, a Board member and Chairman of the Landscape Committee.

Rehearing Testimony and Arguments

Petitioner Arguments (Sam O’ Shaughnessy Stangl)

Respondent Arguments (John Polasi, HOA Board)

Core Issue is Deflection: Argued the Association’s narrative was a “deflection from the main issue.” Stated the HOA focused on irrelevant topics to circumvent the court’s correct original ruling.

Area is a “Natural Buffer”: The unmaintained area has existed since 1974 and serves as a natural buffer from Tanque Verde Creek, keeping wildlife out and preventing hikers/bikers from wandering into the neighborhood.

Tree Trimming Incident: Claimed the HOA falsely accused him of “singlehandedly” stopping all tree trimming. Clarified a December 2021 interaction with a contractor (Leon’s Tree Service) lasted only 30 seconds, where he refused permission to cut three shade branches in his private front courtyard.

Petitioner Hindrance: Alleged the Petitioners actively hindered tree trimming in December 2021 by refusing the contractor entry into their courtyard and blocking their driveway with an SUV to prevent the trimming of a low-hanging branch.

Pest Infestations: Maintained that pests are a significant problem, citing a recent rattlesnake sighting on his birthday (March 21) and his personal removal of “252 packrats in the last three years.”

Pest Control is Managed: Stated the HOA contracts “Mr. Packrat” to inspect the entire property quarterly. Polasi testified he had been chairman for a year and had “never heard of a single pack rider or rattlesnake anywhere.”

Misuse of Common Area: Dismissed accusations of misusing the common area as “pure deflection.” He stated his use (grilling, sitting outdoors) was adjudicated in court 18 years prior and found to be in compliance with CC&Rs.

Petitioner Misuse of Common Area: Accused the Petitioners of violating CC&Rs by placing personal items (barbecue, smoker, tables, chairs) in the common area and cutting a hole in their patio wall for water and electric lines.

Developer’s Intent: Cited a statement from Dale Chastine, the original developer, asserting the CC&Rs were written to “strictly forbid any unfettered wild growth” and require all common areas to be maintained in the same manner.

Board Authority and Historical Precedent: Cited 2020 Board Minutes that formally designated the area “35 ft to the south of southern homeowner rear wall” as “unmaintained natural desert landscape.” Referenced 1999 minutes indicating a 4-foot maintenance rule was previously in place.

New Issues: Attempted to introduce new evidence regarding a “complete drainage channel that… is now buried under debris and soil,” but the ALJ did not admit it as it was a new allegation not in the original petition.

Budgetary Constraints: Argued that maintaining the entire two-to-four-acre area would be excessively expensive. He noted the HOA had recently spent $15,000 on front-area tree trimming and $10,000 on tree repairs, and had other costs like a new pool pump.

April 25, 2022 Final Decision

The ALJ again ruled in favor of the Petitioners, affirming the initial decision.

Core Conclusion: “Although the Board determined that it would not maintain the natural desert, the Board does not have authority under its CC&Rs to refuse to maintain any of the area of its property up to the exterior building lines.”

Legal Reasoning: The CC&Rs are unambiguous and require the Association to maintain and remove rubbish from all property within its boundaries, including the area designated as “natural desert.”

Path Forward for HOA: The ALJ explicitly stated, “If the Association does not want to maintain any area within its property up to the exterior building lines, the Association should amend its CC&Rs.”

Final Order: The order from the November 29, 2021 decision was reiterated: Petitioners were deemed the prevailing party, the Respondent was ordered to pay the $500 filing fee, and the Respondent was directed to comply with Article VI of the CC&Rs.






Study Guide – 22F-H2221009-REL


Stangl v. Sabino Vista Townhouse Association: A Case Study Guide

This study guide provides a comprehensive review of the administrative case between homeowners Sam & Pipper O’ Shaughnessy Stangl and the Sabino Vista Townhouse Association. It includes a short-answer quiz with a corresponding answer key, a set of essay questions for deeper analysis, and a glossary of key terms found within the case documents.

——————————————————————————–

Short Answer Quiz

Instructions: Answer the following questions in 2-3 sentences, using only information provided in the source documents.

1. What was the central violation alleged by the Petitioners in their August 6, 2021, petition?

2. According to Article 6 of the CC&Rs, what is the Sabino Vista Townhouse Association’s responsibility regarding property maintenance?

3. In the first hearing on November 8, 2021, what was the Respondent’s primary argument for not maintaining the area behind the Petitioners’ home?

4. What was the outcome of the first Administrative Law Judge Decision issued on November 29, 2021?

5. Who testified for the Respondent at the April 4, 2022, rehearing, and what were his roles within the Association?

6. What two historical documents did the Respondent present at the rehearing to support its maintenance policy for the area in question?

7. Describe the Respondent’s accusation against the Petitioners regarding the tree trimming service in December 2021.

8. What strategic reasons did the Respondent’s witness, John Polasi, give for leaving the desert area unmaintained?

9. In the final decision of April 25, 2022, why did the Administrative Law Judge rule against the Association despite its evidence of a board-approved maintenance plan?

10. What specific orders were issued to the Respondent in the final court decision?

——————————————————————————–

Answer Key

1. The Petitioners alleged that the Sabino Vista Townhouse Association violated Article 6 of its Covenants, Conditions, and Restrictions (CC&Rs). Specifically, they claimed the Association failed to maintain and otherwise manage all property up to the exterior lines and patio enclosures, focusing on the unkempt two-acre area behind their townhome.

2. Article 6 requires the Association to “maintain and otherwise manage all property up to the exterior building lines and patio enclosures.” This includes landscaping, common elements, and rubbish removal, and mandates that the Board of Directors use a “reasonably high standard of care” so the project reflects a high pride of ownership.

3. In the first hearing, the Respondent argued that it had applied the “business judgment rule” applicable to non-profit organizations. The Association contended it would be too costly to clear out the entire region, which it described as an open desert area with many trees and weeds.

4. The Administrative Law Judge (ALJ) found the Petitioners to be the prevailing party. The ALJ ordered the Respondent to comply with Article 6 of the CC&Rs going forward and to pay the Petitioners their filing fee of $500.00.

5. John Polasi testified for the Respondent at the rehearing. He was identified as a member of the Respondent’s Board of Directors and the Chairman of the Landscaping Committee.

6. The Respondent presented minutes from a Board Meeting in February 1999, which stated that only 4 feet behind residences were maintained, with the remainder left natural. They also presented minutes from a 2020 Board Meeting that revised this policy, designating an area 35 feet from the southern homeowner walls as the maintenance boundary.

7. The Respondent alleged that the Petitioners interfered with and prevented a tree trimming project conducted by Leon’s Tree Service. The witness claimed the Petitioners refused entry into their front patio to trim overhanging limbs and moved a vehicle into their driveway to block the work.

8. John Polasi testified that the unmaintained desert area serves as a “natural buffer.” He stated it keeps animals from the adjacent Tanque Verde Creek area from coming onto homeowner property and also prevents bikers and hikers from wandering into the neighborhood.

9. The ALJ ruled that although the Board had determined it would not maintain the natural desert area, the Board does not have the authority under its CC&Rs to refuse maintenance. The judge concluded that the CC&Rs require the Association to maintain all property up to the exterior lines and that if the Association wishes to change this, it must formally amend its CC&Rs.

10. The final order deemed the Petitioners the prevailing party and directed the Respondent to pay the Petitioners’ $500.00 filing fee within thirty days. It further ordered the Respondent to comply with the requirements of Article VI of the CC&Rs going forward.

——————————————————————————–

Essay Questions

Instructions: The following questions are designed for essay-length responses to encourage a deeper analysis of the case. Answers are not provided.

1. Analyze the legal reasoning of the Administrative Law Judge in both the initial and final decisions. Why was Article 6 of the CC&Rs consistently interpreted as unambiguous, and how did this interpretation override the Respondent’s “business judgment” defense and subsequent board resolutions?

2. Compare and contrast the evidence and arguments presented by the Respondent in the first hearing versus the rehearing. How did the Association’s defense strategy evolve, and what new evidence did it introduce in the second hearing?

3. Discuss the concept of “preponderance of the evidence” as defined in the case documents. Using specific examples from the testimony and exhibits, explain how the Petitioners met this burden of proof and why the Respondent’s affirmative defenses failed to meet the same standard in both hearings.

4. Examine the tension between a homeowners’ association’s governing documents (like CC&Rs) and the operational decisions made by its Board of Directors. How does this case illustrate the limits of a Board’s authority to interpret or modify its responsibilities without formally amending the core documents?

5. Evaluate the various pieces of evidence introduced during the rehearing, such as the Board Minutes from 1999 and 2020, the letter from Leon’s Tree Service, and the attempted introduction of the developer’s affidavit. What role did each piece of evidence play in shaping the arguments, and why was some evidence given more weight or deemed inadmissible by the judge?

——————————————————————————–

Glossary of Key Terms

Definition

Administrative Law Judge (ALJ)

An independent judge who presides over administrative hearings, makes findings of fact, and issues decisions and orders. In this case, the ALJ was Velva Moses-Thompson.

Affidavit

A written statement confirmed by oath or affirmation, for use as evidence in court. An affidavit from the original developer, Dale Chastain, was presented but not admitted into evidence.

Affirmative Defense

A defense in which the defendant introduces evidence that, if found to be credible, will negate liability, even if it is proven that the defendant committed the alleged acts.

Arizona Dept. of Real Estate

The state agency authorized by statute to receive and decide Petitions for Hearings from members of homeowners’ associations in Arizona.

Business Judgment Rule

A legal principle that grants directors of a corporation (or non-profit association) immunity from liability for losses incurred in corporate transactions if the directors acted in good faith. This was used as a defense by the Respondent in the first hearing.

Covenants, Conditions, and Restrictions. These are the governing legal documents that set up the rules for a planned community or subdivision. The interpretation of Article 6 of the CC&Rs was the central issue of the case.

Common Area

Property in a planned community that is owned by the homeowners’ association and intended for the use and enjoyment of all members. The dispute centered on the maintenance of a common area behind the Petitioners’ home.

Conjecture

An opinion or conclusion formed on the basis of incomplete information. A witness for the Respondent admitted his belief about a maintenance rule was “conjecture.”

Evidentiary Hearing

A formal proceeding where parties present evidence and testimony before a judge to resolve a disputed issue.

Homeowners’ Association (HOA)

An organization in a subdivision, planned community, or condominium building that makes and enforces rules for the properties and its residents. In this case, the Sabino Vista Townhouse Association.

Office of Administrative Hearings

An independent state agency in Arizona where evidentiary hearings are conducted by Administrative Law Judges.

Petitioners

The party that files a petition to initiate a legal proceeding. In this case, Sam & Pipper O’ Shaughnessy Stangl.

Preponderance of the Evidence

The standard of proof in most civil cases, defined as “such proof as convinces the trier of fact that the contention is more probably true than not.” The Petitioners had the burden of proving their case by this standard.

Rehearing

A second hearing of a case, granted upon request, to reconsider the original decision. The April 4, 2022, hearing was a rehearing, treated as a “complete and new hearing.”

Respondent

The party against whom a petition is filed. In this case, the Sabino Vista Townhouse Association.

Restrictive Covenant

A provision in a deed or other legal document that limits the use of real property. The court noted that unambiguous restrictive covenants are enforced to give effect to the intent of the parties.

Riparian Area

An area of land adjacent to a river or stream. The Respondent’s witness described the community as being in a riparian area next to Tanque Verde Creek.






Blog Post – 22F-H2221009-REL


He Sued His HOA Over Landscaping and Won. They Demanded a Do-Over. He Won Again. Here Are the Lessons.

Introduction: The David vs. Goliath Tale of a Homeowner and His HOA

For many homeowners, dealing with a Homeowners Association (HOA) can feel like a constant struggle. Disputes over rules, maintenance, and responsibilities are common frustrations. But what happens when a homeowner believes their HOA is fundamentally failing to uphold its end of the bargain?

This is the story of Sam O’ Shaughnessy Stangl, a homeowner who took his HOA to court over its failure to maintain a common area behind his home. The outcome was surprising enough: he won. But when the HOA was granted a complete “do-over” hearing to re-argue the case from scratch, he won a second time.

This case, Stangl vs. Sabino Vista Townhouse Association, offers a powerful case study in the hierarchy of governing documents and the legal principle of plain language in contract law. Here are the surprising and powerful lessons from the repeated legal victory that every homeowner should know.

1. An HOA Board Vote Can’t Override Its Own Founding Documents

The HOA’s core defense was that its Board of Directors had made a decision to leave the area behind the homes as an “unmaintained natural desert.” This argument, however, proved legally insufficient across two separate hearings.

In the first hearing, board secretary Charles Taylor Ostermeyer testified that the board had decided to limit maintenance. However, when pressed by the judge, he admitted that claiming this decision was a formal “rule” would be “conjecture on my part.” For the rehearing, the association presented board member John Polaski, who formalized the argument, claiming the unmaintained area served as a “natural buffer.” To support this, they presented minutes from a 2020 board meeting, arguing that the board’s decision recorded in those minutes effectively created a new policy for that common area.

In both instances, the Administrative Law Judge delivered a decisive counter-ruling. The judge found that the association’s primary governing documents—the Covenants, Conditions, and Restrictions (CC&Rs)—were the superior legal authority. A simple board vote recorded in meeting minutes could not nullify the binding requirements of the CC&Rs. The judge’s final order from the rehearing was unequivocal:

Although the Board determined that it would not maintain the natural desert, the Board does not have authority under its CC&Rs to refuse to maintain any of the area of its property up to the exterior building lines. … If the Association does not want to maintain any area within its property up to the exterior building lines, the Association should amend its CC&Rs.

This is a critical lesson for every homeowner. The CC&Rs function as a legally binding contract between the association and its members. A simple board resolution, a new rule, or a long-standing “tradition” cannot legally contradict the foundational covenants.

2. When the Contract is Clear, “All” Simply Means All

The entire case ultimately hinged on a single sentence in Article VI of the Sabino Vista Townhouse Association CC&Rs. This piece of text was so clear and powerful that the judge cited it as the deciding factor in both the original hearing and the rehearing. The language stated:

“The Association, or its duly authorized representative, shall maintain and otherwise manage all property up to the exterior building lines and patio enclosures including but not limited to the landscaping…”

The HOA attempted to argue around this plain language. Its representatives claimed that maintaining the entire area was too costly, that it had been unmaintained since the community was built in 1974, and that it was a “riparian area” (land adjacent to a river or stream) that should be left wild.

In both hearings, the judge rejected these arguments. The word “all” was not open to interpretation. The language of the CC&Rs was unambiguous and therefore had to be enforced as it was written. This illustrates a fundamental legal principle: when contract language is clear, arguments about convenience, cost, or past practice often fail when pitted against the plain text of a governing legal document.

3. Facts are Stubborn, Even in a “Complete New Hearing”

In a highly unusual procedural twist, after losing the first hearing in November 2021, the HOA was granted a “re-hearing” in April 2022. This was not an appeal, which reviews an original decision for errors, but a complete strategic reset. The judge explained its legal significance:

“And this is a re-hearing. So it is a complete and new hearing. … as if the first hearing didn’t happen.”

The HOA used this second chance to launch a new strategy. While the first hearing’s defense centered on cost and a vague, unwritten policy, the second hearing featured a new witness and a new, two-pronged approach: formalizing the “natural buffer” argument and adding an ad hominem strategy that attempted to portray Mr. Stangl as an uncooperative resident who had personally interfered with tree trimming.

But while the HOA’s tactics shifted, the central fact of the case could not be changed. The text of the CC&Rs was the same in April 2022 as it was in November 2021. The final outcome was identical to the first. The judge once again ruled in favor of the homeowner, ordering the HOA to comply with its own CC&Rs and to reimburse Mr. Stangl’s $500 filing fee.

This demonstrates a key legal reality: while procedural tactics can create new opportunities for argument, they cannot alter the foundational text of a contract. The HOA’s strategy shifted, but the CC&Rs—the central fact of the case—remained immutable.

Conclusion: A Final Takeaway for Every Homeowner

The case of Stangl vs. Sabino Vista Townhouse Association offers three profound takeaways for homeowners: the CC&Rs are supreme over board decisions, the plain language of those documents is incredibly powerful, and a fact-based argument is resilient. It serves as a potent reminder that an association’s governing documents are not just suggestions—they are enforceable contracts.

The next time you question an HOA policy, will you stop at their latest newsletter, or will you go back to the source?


Case Participants

Petitioner Side

  • Sam O' Shaughnessy Stangl (petitioner)
  • Pipper O' Shaughnessy Stangl (petitioner)
  • Dale Chastine (developer/witness)
    Original developer who provided an affidavit supporting petitioners
  • Lisa Chastine (witness)
    Signed father's affidavit as a witness

Respondent Side

  • Blake R. Johnson (HOA attorney)
    The Brown Law Group, PLLC
  • Nathan Tennyson (HOA attorney)
    The Brown Law Group, PLLC
    Appeared for rehearing; also referred to as Nathan Henderson in transcript
  • Charles Taylor Ostermeyer (board member)
    Sabino Vista Townhouse Association
    Secretary of Board; testified at original hearing
  • John Polasi (board member)
    Sabino Vista Townhouse Association
    Chairman of the Landscaping Committee; testified at rehearing
  • Leon (contractor)
    Leon's Tree Service
    Tree trimmer hired by HOA; provided a signed statement/testimony

Neutral Parties

  • Velva Moses-Thompson (ALJ)
  • Louis Dettorre (Commissioner)
    Arizona Department of Real Estate
  • AHansen (ADRE staff)
    Arizona Department of Real Estate
    Email recipient
  • djones (ADRE staff)
    Arizona Department of Real Estate
    Email recipient
  • DGardner (ADRE staff)
    Arizona Department of Real Estate
    Email recipient
  • vnunez (ADRE staff)
    Arizona Department of Real Estate
    Email recipient
  • c. serrano (clerk)
    Transmitted order
  • Miranda Alvarez (clerk)
    Transmitted order

Other Participants

  • Barbara Barski (property manager)
    Former manager of the association

Rodney F Kirby v. Dove Cove Estates Homeowners Association

Case Summary

Case ID 21F-H2121049-REL
Agency ADRE
Tribunal OAH
Decision Date 2021-10-12
Administrative Law Judge Jenna Clark
Outcome total
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Rodney & Patricia Kirby Counsel
Respondent Dove Cove Estates Homeowners Association Counsel Lydia Peirce Linsmeier and Kaylee Ivy

Alleged Violations

CC&Rs Article IV, Section 4.1.1

Outcome Summary

The ALJ granted the Petitioners' petition, finding that the HOA violated CC&Rs Article IV section 4.1.1 by failing its duty to maintain common area landscaping (sissoo trees) in a state that did not cause damage or undue financial/health burden to the Petitioners' property. The HOA was ordered to refund the Petitioners' $500.00 filing fee.

Key Issues & Findings

Whether Dove Cove Estates Homeowners Association (Respondent) are in violation of CC&Rs Article IV, Sections 4.1, 4.1.1, 4.1.2, and 4.1.3 for failing to remove two (2) trees on community property, at the rear of Petitioners’ retaining wall, which have caused damage to Petitioners’ pool and patio slab.

Petitioners filed a single-issue petition alleging the Association violated CC&Rs Article IV sections 4.1, 4.1.1, 4.1.2, and 4.1.3 by refusing to remove two sissoo trees located on community property behind Petitioners’ residence, which caused debris, clogged pool pump, and caused complications with their retaining wall and back patio. The ALJ concluded the Association violated Article IV section 4.1.1 because the trees' condition caused damage and financial/health burden to Petitioners.

Orders: Petitioners' petition is granted. Respondent is ordered to pay Petitioners their filing fee of $500.00 within thirty (30) days. The Respondent is ordered to abide by the specified section of the planned community (Article IV section 4.1.1). No civil penalty shall be imposed.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • ARIZ. REV. STAT. § 32-2102
  • ARIZ. REV. STAT. § 32-2199 et seq.
  • ARIZ. REV. STAT. § 32-2199.05
  • ARIZ. REV. STAT. § 32-2199(2)
  • ARIZ. REV. STAT. § 32-2199.01(A)
  • ARIZ. REV. STAT. § 32-2199.01(D)
  • ARIZ. REV. STAT. § 32-2199.02
  • ARIZ. REV. STAT. § 41-1092 et seq.
  • ARIZ. ADMIN. CODE R2-19-119
  • Tierra Ranchos Homeowners Ass'n v. Kitchukov, 216 Ariz. 195, 165 P.3d 173 (App. 2007)

Analytics Highlights

Topics: HOA maintenance duty, CC&R violation, sissoo trees, filing fee refund, common area landscaping, pool damage
Additional Citations:

  • ARIZ. REV. STAT. § 32-2102
  • ARIZ. REV. STAT. § 32-2199 et seq.
  • ARIZ. REV. STAT. § 32-2199.05
  • ARIZ. REV. STAT. § 32-2199.02(B)
  • ARIZ. REV. STAT. § 41-1092.08(H)
  • ARIZ. REV. STAT. § 12-904(A)
  • ARIZ. REV. STAT. § 32-2199(2)
  • ARIZ. REV. STAT. § 32-2199.01(A)
  • ARIZ. REV. STAT. § 32-2199.01(D)
  • ARIZ. REV. STAT. § 41-1092 et seq.
  • ARIZ. ADMIN. CODE R2-19-119
  • Tierra Ranchos Homeowners Ass'n v. Kitchukov, 216 Ariz. 195, 165 P.3d 173 (App. 2007)

Video Overview

Audio Overview

Decision Documents

21F-H2121049-REL Decision – 916848.pdf

Uploaded 2026-01-23T17:37:48 (118.5 KB)

21F-H2121049-REL Decision – 917026.pdf

Uploaded 2026-01-23T17:37:51 (124.9 KB)

Questions

Question

Does the HOA's duty to maintain common areas end strictly at the property line?

Short Answer

No. The HOA is responsible if common area elements (like trees) cause damage to adjacent private property.

Detailed Answer

The ALJ determined that the Association's responsibility for maintenance extends beyond the physical boundary if conditions on the common area negatively impact a homeowner's property. In this case, debris from common area trees caused damage to a private pool and patio.

Alj Quote

The Association’s duty to maintain the Common Area does not end at the boundary line of the Common Area.

Legal Basis

CC&Rs Article IV

Topic Tags

  • maintenance
  • common_area
  • liability

Question

Can the HOA avoid liability for damage by claiming they relied on a professional landscaping company's advice?

Short Answer

Not necessarily. Even if the HOA pays for regular maintenance and follows vendor advice, they may still be in violation if damage persists.

Detailed Answer

The HOA argued it was not in violation because it relied on its landscaper's (arborist's) recommendation not to remove the trees. The ALJ rejected this, ruling that despite the payments and advice, the damage caused to the homeowner proved a failure to maintain the common area properly under the CC&Rs.

Alj Quote

Despite the Association’s payment to ProQual for regular arbor maintenance, the sissoo trees still caused debris of all kinds to fill Petitioners’ pool and backyard… Petitioners established a violation of Article IV section 4.1.1 of the CC&Rs

Legal Basis

Contract Law / CC&Rs

Topic Tags

  • vendor_reliance
  • negligence
  • defenses

Question

What is the 'burden of proof' for a homeowner in an administrative hearing?

Short Answer

The homeowner must prove their case by a 'preponderance of the evidence'.

Detailed Answer

The petitioner (homeowner) is responsible for providing enough evidence to show that their claim is more likely true than not. It is not based on the number of witnesses, but the convincing force of the evidence.

Alj Quote

In this proceeding, Petitioner bears the burden of proving by a preponderance of the evidence that Respondent violated a community document.

Legal Basis

ARIZ. ADMIN. CODE R2-19-119

Topic Tags

  • burden_of_proof
  • evidence
  • procedure

Question

Can the Administrative Law Judge order the HOA to perform a specific act, like cutting down a tree?

Short Answer

Generally, no. The Tribunal lacks statutory authority to grant injunctive relief.

Detailed Answer

The ALJ cannot issue an injunction or declaratory relief (specific orders to do or not do a specific act). Instead, the order generally directs the HOA to 'abide by' the specific section of the community documents, leaving the specific method of compliance somewhat open.

Alj Quote

Because this Tribunal has no statutory authority to grant Petitioners’ declaratory or injunctive relief, this decision is expressly issued to 'Order Respondent to abide by the section of the planned community specified.'

Legal Basis

Statutory Authority

Topic Tags

  • remedies
  • injunctive_relief
  • alj_powers

Question

If I win my hearing against the HOA, can I get my filing fee back?

Short Answer

Yes, the ALJ can order the HOA to reimburse the filing fee.

Detailed Answer

In this decision, the ALJ ordered the Association to pay the $500.00 filing fee directly to the Petitioners within 30 days.

Alj Quote

IT IS FURTHER ORDERED that Respondent pay Petitioners their filing fee of $500.00, to be paid directly to Petitioners within thirty (30) days of this ORDER.

Legal Basis

Administrative Order

Topic Tags

  • fees
  • reimbursement
  • costs

Question

What kind of damage is required to prove the HOA failed to maintain the common area?

Short Answer

The homeowner must show actual damage, harm, or financial burden caused by the condition.

Detailed Answer

The decision noted that the debris caused a financial burden (cleaning costs, pump replacement) and potential health risks. The mere presence of trees wasn't the issue; it was the specific damage and harm resulting from them.

Alj Quote

The record does reflect that, but for the sissoo trees being situated where they are and in the state they are in, there would not be debris to a degree on Petitioners’ property that caused any amount of damage or harm.

Legal Basis

Evidence of Damages

Topic Tags

  • damages
  • nuisance
  • evidence

Question

Who has the authority to hear disputes between a homeowner and an HOA?

Short Answer

The Arizona Department of Real Estate (ADRE) and the Office of Administrative Hearings (OAH).

Detailed Answer

Statutes authorize the Department to receive petitions regarding violations of community documents or statutes regulating planned communities.

Alj Quote

The Department is authorized by statute to receive and to decide petitions for hearings from members of homeowners’ associations and from homeowners’ associations in Arizona.

Legal Basis

ARIZ. REV. STAT. §§ 32-2102

Topic Tags

  • jurisdiction
  • adre
  • oah

Case

Docket No
21F-H2121049-REL
Case Title
Rodney & Patricia Kirby vs. Dove Cove Estates Homeowners Association
Decision Date
2021-10-12
Alj Name
Jenna Clark
Tribunal
OAH
Agency
ADRE

Questions

Question

Does the HOA's duty to maintain common areas end strictly at the property line?

Short Answer

No. The HOA is responsible if common area elements (like trees) cause damage to adjacent private property.

Detailed Answer

The ALJ determined that the Association's responsibility for maintenance extends beyond the physical boundary if conditions on the common area negatively impact a homeowner's property. In this case, debris from common area trees caused damage to a private pool and patio.

Alj Quote

The Association’s duty to maintain the Common Area does not end at the boundary line of the Common Area.

Legal Basis

CC&Rs Article IV

Topic Tags

  • maintenance
  • common_area
  • liability

Question

Can the HOA avoid liability for damage by claiming they relied on a professional landscaping company's advice?

Short Answer

Not necessarily. Even if the HOA pays for regular maintenance and follows vendor advice, they may still be in violation if damage persists.

Detailed Answer

The HOA argued it was not in violation because it relied on its landscaper's (arborist's) recommendation not to remove the trees. The ALJ rejected this, ruling that despite the payments and advice, the damage caused to the homeowner proved a failure to maintain the common area properly under the CC&Rs.

Alj Quote

Despite the Association’s payment to ProQual for regular arbor maintenance, the sissoo trees still caused debris of all kinds to fill Petitioners’ pool and backyard… Petitioners established a violation of Article IV section 4.1.1 of the CC&Rs

Legal Basis

Contract Law / CC&Rs

Topic Tags

  • vendor_reliance
  • negligence
  • defenses

Question

What is the 'burden of proof' for a homeowner in an administrative hearing?

Short Answer

The homeowner must prove their case by a 'preponderance of the evidence'.

Detailed Answer

The petitioner (homeowner) is responsible for providing enough evidence to show that their claim is more likely true than not. It is not based on the number of witnesses, but the convincing force of the evidence.

Alj Quote

In this proceeding, Petitioner bears the burden of proving by a preponderance of the evidence that Respondent violated a community document.

Legal Basis

ARIZ. ADMIN. CODE R2-19-119

Topic Tags

  • burden_of_proof
  • evidence
  • procedure

Question

Can the Administrative Law Judge order the HOA to perform a specific act, like cutting down a tree?

Short Answer

Generally, no. The Tribunal lacks statutory authority to grant injunctive relief.

Detailed Answer

The ALJ cannot issue an injunction or declaratory relief (specific orders to do or not do a specific act). Instead, the order generally directs the HOA to 'abide by' the specific section of the community documents, leaving the specific method of compliance somewhat open.

Alj Quote

Because this Tribunal has no statutory authority to grant Petitioners’ declaratory or injunctive relief, this decision is expressly issued to 'Order Respondent to abide by the section of the planned community specified.'

Legal Basis

Statutory Authority

Topic Tags

  • remedies
  • injunctive_relief
  • alj_powers

Question

If I win my hearing against the HOA, can I get my filing fee back?

Short Answer

Yes, the ALJ can order the HOA to reimburse the filing fee.

Detailed Answer

In this decision, the ALJ ordered the Association to pay the $500.00 filing fee directly to the Petitioners within 30 days.

Alj Quote

IT IS FURTHER ORDERED that Respondent pay Petitioners their filing fee of $500.00, to be paid directly to Petitioners within thirty (30) days of this ORDER.

Legal Basis

Administrative Order

Topic Tags

  • fees
  • reimbursement
  • costs

Question

What kind of damage is required to prove the HOA failed to maintain the common area?

Short Answer

The homeowner must show actual damage, harm, or financial burden caused by the condition.

Detailed Answer

The decision noted that the debris caused a financial burden (cleaning costs, pump replacement) and potential health risks. The mere presence of trees wasn't the issue; it was the specific damage and harm resulting from them.

Alj Quote

The record does reflect that, but for the sissoo trees being situated where they are and in the state they are in, there would not be debris to a degree on Petitioners’ property that caused any amount of damage or harm.

Legal Basis

Evidence of Damages

Topic Tags

  • damages
  • nuisance
  • evidence

Question

Who has the authority to hear disputes between a homeowner and an HOA?

Short Answer

The Arizona Department of Real Estate (ADRE) and the Office of Administrative Hearings (OAH).

Detailed Answer

Statutes authorize the Department to receive petitions regarding violations of community documents or statutes regulating planned communities.

Alj Quote

The Department is authorized by statute to receive and to decide petitions for hearings from members of homeowners’ associations and from homeowners’ associations in Arizona.

Legal Basis

ARIZ. REV. STAT. §§ 32-2102

Topic Tags

  • jurisdiction
  • adre
  • oah

Case

Docket No
21F-H2121049-REL
Case Title
Rodney & Patricia Kirby vs. Dove Cove Estates Homeowners Association
Decision Date
2021-10-12
Alj Name
Jenna Clark
Tribunal
OAH
Agency
ADRE

Case Participants

Petitioner Side

  • Rodney Kirby (petitioner)
  • Patricia Kirby (petitioner)

Respondent Side

  • Lydia Peirce Linsmeier (HOA attorney)
    Carpenter, Hazelwood, Delgado & Bolen LLP
  • Kaylee Ivy (HOA attorney)
    Carpenter, Hazelwood, Delgado & Bolen LLP
  • Regis Salazar (witness)

Neutral Parties

  • Jenna Clark (ALJ)
    Office of Administrative Hearings
  • Judy Lowe (Commissioner)
    Arizona Department of Real Estate

Rodney Kirby v. Dove Cove Estate HOA

Case Summary

Case ID 21F-H2121049-REL
Agency ADRE
Tribunal OAH
Decision Date 2021-10-12
Administrative Law Judge Jenna Clark
Outcome total
Filing Fees Refunded $500.00
Civil Penalties $0.00

Parties & Counsel

Petitioner Rodney & Patricia Kirby Counsel
Respondent Dove Cove Estates Homeowners Association Counsel Lydia Peirce Linsmeier and Kaylee Ivy

Alleged Violations

CC&Rs Article IV, Section 4.1.1

Outcome Summary

The ALJ granted the Petitioners' petition, finding that the HOA violated CC&Rs Article IV section 4.1.1 by failing its duty to maintain common area landscaping (sissoo trees) in a state that did not cause damage or undue financial/health burden to the Petitioners' property. The HOA was ordered to refund the Petitioners' $500.00 filing fee.

Key Issues & Findings

Whether Dove Cove Estates Homeowners Association (Respondent) are in violation of CC&Rs Article IV, Sections 4.1, 4.1.1, 4.1.2, and 4.1.3 for failing to remove two (2) trees on community property, at the rear of Petitioners’ retaining wall, which have caused damage to Petitioners’ pool and patio slab.

Petitioners filed a single-issue petition alleging the Association violated CC&Rs Article IV sections 4.1, 4.1.1, 4.1.2, and 4.1.3 by refusing to remove two sissoo trees located on community property behind Petitioners’ residence, which caused debris, clogged pool pump, and caused complications with their retaining wall and back patio. The ALJ concluded the Association violated Article IV section 4.1.1 because the trees' condition caused damage and financial/health burden to Petitioners.

Orders: Petitioners' petition is granted. Respondent is ordered to pay Petitioners their filing fee of $500.00 within thirty (30) days. The Respondent is ordered to abide by the specified section of the planned community (Article IV section 4.1.1). No civil penalty shall be imposed.

Filing fee: $500.00, Fee refunded: Yes

Disposition: petitioner_win

Cited:

  • ARIZ. REV. STAT. § 32-2102
  • ARIZ. REV. STAT. § 32-2199 et seq.
  • ARIZ. REV. STAT. § 32-2199.05
  • ARIZ. REV. STAT. § 32-2199(2)
  • ARIZ. REV. STAT. § 32-2199.01(A)
  • ARIZ. REV. STAT. § 32-2199.01(D)
  • ARIZ. REV. STAT. § 32-2199.02
  • ARIZ. REV. STAT. § 41-1092 et seq.
  • ARIZ. ADMIN. CODE R2-19-119
  • Tierra Ranchos Homeowners Ass'n v. Kitchukov, 216 Ariz. 195, 165 P.3d 173 (App. 2007)

Analytics Highlights

Topics: HOA maintenance duty, CC&R violation, sissoo trees, filing fee refund, common area landscaping, pool damage
Additional Citations:

  • ARIZ. REV. STAT. § 32-2102
  • ARIZ. REV. STAT. § 32-2199 et seq.
  • ARIZ. REV. STAT. § 32-2199.05
  • ARIZ. REV. STAT. § 32-2199.02(B)
  • ARIZ. REV. STAT. § 41-1092.08(H)
  • ARIZ. REV. STAT. § 12-904(A)
  • ARIZ. REV. STAT. § 32-2199(2)
  • ARIZ. REV. STAT. § 32-2199.01(A)
  • ARIZ. REV. STAT. § 32-2199.01(D)
  • ARIZ. REV. STAT. § 41-1092 et seq.
  • ARIZ. ADMIN. CODE R2-19-119
  • Tierra Ranchos Homeowners Ass'n v. Kitchukov, 216 Ariz. 195, 165 P.3d 173 (App. 2007)