Toepke v. Pioneer Condominium Association: Unanimous Consent for New Use Restrictions

Condominium amendments | A.R.S. § 33-1227(D) | CV2019-010791

Pioneer Condominium Association obtained a 25-8 vote for an amended declaration that added a 30-day minimum rental term and raised an occupancy age threshold. The court held those provisions changed the uses to which units were restricted and therefore required unanimous consent under Arizona’s Condominium Act. The ruling was a case-specific Superior Court judgment, not a published appellate opinion.

Last updated July 13, 2026. Case: Toepke v. Pioneer Condominium Association, Maricopa County Superior Court No. CV2019-010791; final judgment entered February 8, 2021.

Scope note: This page summarizes an unpublished Maricopa County Superior Court ruling based on the court’s minute entries. It is a case-specific trial-court decision, not binding appellate precedent. The later compliance order did not decide whether the association could restore language from its original declaration. This page is educational and is not legal advice.

The takeaway

A condominium declaration amendment that adds or changes rental-duration and occupancy-age restrictions changes the uses to which units are restricted. Under A.R.S. § 33-1227(D), those changes required unanimous unit-owner consent, so Sections 2 and 15 could not be enforced after only a 25-8 vote.

Case Participants

Petitioner Side

  • Mardy C. Toepke (Plaintiff)
    Condominium unit owner and association member.
  • Kate E. Toepke (Plaintiff)
    Condominium unit owner and association member.

Respondent Side

  • Pioneer Condominium Association of Sun City West (Defendant)
    Condominium association that adopted and recorded the amended declaration.

Neutral Parties

  • Hon. Rosa Mroz (Judge)
    Maricopa County Superior Court
    Issued the September 24, 2019 preliminary-injunction ruling.
  • Hon. Randall H. Warner (Judge)
    Maricopa County Superior Court
    Issued the summary-judgment, fee, finality, and compliance rulings.

What happened

Pioneer Condominium Association proposed an amended declaration in late 2018 and submitted it to unit owners. The amendment passed 25-8 and was recorded in January 2019. The Toepkes challenged Section 2, which imposed a 30-day minimum rental term, and Section 15, which raised and modified occupancy-age requirements.

On September 24, 2019, Judge Rosa Mroz preliminarily enjoined enforcement of Section 2. The court found that adding a rental-duration restriction changed a unit-use restriction and that the owners showed a strong likelihood of success under A.R.S. § 33-1227(D).

On September 14, 2020, Judge Randall H. Warner granted each side’s summary-judgment motion in part. He held Sections 2 and 15 invalid for lack of unanimous consent and ordered declaratory and injunctive relief, but rejected the owners’ damages and other contract, tort, Condominium Act, and false-recording claims.

The court awarded the owners $25,000 in attorneys’ fees and $386.30 in costs, then made the judgment final under Rule 54(c) on February 8, 2021. In May 2021, the court found that the association had complied by recording a declaration without Sections 2 and 15. It did not decide whether restoring language from the original declaration was independently authorized.

Video overview of the case record

An AI-generated video overview of Toepke v. Pioneer Condominium Association (CV2019-010791 (Maricopa Cnty. Super. Ct.)). A condo association needed unanimous owner consent to add rental and occupancy use restrictions. This plain-language summary was generated from the court’s filings; the court’s own records control.

Listen: audio deep dive on the case record

An AI-generated audio deep dive walking through the case record in Toepke v. Pioneer Condominium Association. Generated from the case filings; verify against the linked records below.

Audio overview generated with Google NotebookLM from the case’s court filings.

Procedural timeline

2019-07-17

The case and application for preliminary injunction were filed in Maricopa County Superior Court.

2020-09-14

The court granted cross-motions for summary judgment in part, invalidating Sections 2 and 15 but entering judgment for the association on the remaining claims.

Download source
2021-02-08

The court modified the judgment to state that no matters remained pending and entered final judgment under Rule 54(c).

2021-03-19

The association recorded a declaration that removed Sections 2 and 15, as later described in the compliance order.

2021-05-12

The court found the association had complied, denied the motion to enforce, and left the restored-original-language issue undecided.

Complete source-document index

This index contains 15 PDFs from the reviewed public source packet. Byte-identical copies are listed once. Files are ordered by the date and sequence in the public filename, and party filings or research materials are labeled separately from court rulings.

Source 2 2019-09-18

Evidentiary Hearing Confirmed

Type: Court/source PDF

Uploaded source file in the case record; read it in sequence with the surrounding filings to follow the procedure.

Source 4 2019-09-24

Preliminary Injunction Ruling

Type: Court order/minute entry

Court or agency order; this is usually the document that tells readers what changed next.

Source 5 2020-03-11

Adr Referral And Trial Setting

Type: Court/source PDF

Uploaded source file in the case record; read it in sequence with the surrounding filings to follow the procedure.

Source 7 2020-08-03

Remote Trial Setting Order

Type: Court order/minute entry

Court or agency order; this is usually the document that tells readers what changed next.

Source 8 2020-08-18

Trial Setting Conference

Type: Court/source PDF

Uploaded source file in the case record; read it in sequence with the surrounding filings to follow the procedure.

Source 10 2020-09-14

Summary Judgment Ruling

Type: Decision or judgment

Court or agency order; this is usually the document that tells readers what changed next.

Source 11 2020-09-16

Attorneys Fees Request Denied

Type: Motion/application

A request for a specific ruling or procedural action; the next document is often a response or order.

Source 12 2020-10-21

Trial Setting Conference Vacated

Type: Court/source PDF

Uploaded source file in the case record; read it in sequence with the surrounding filings to follow the procedure.

Source 14 2021-02-08

Rule 54 C Final Judgment Order

Type: Decision or judgment

Court or agency order; this is usually the document that tells readers what changed next.

FAQ

What did the court decide in Toepke v. Pioneer Condominium Association?

The court held that Sections 2 and 15 of the association’s amended declaration changed unit-use restrictions and were invalid because they lacked unanimous unit-owner approval under A.R.S. § 33-1227(D). It granted declaratory and injunctive relief to the owners but entered judgment for the association on the owners’ damages and other contract, tort, and statutory claims.

Why did the 25-8 owner vote not suffice?

The court read A.R.S. § 33-1227(D) to require unanimous consent when an amendment changes the uses to which a condominium unit is restricted. Section 2 newly prohibited rentals shorter than 30 days, and Section 15 raised and modified occupancy-age requirements, so the court treated both as changed use restrictions.

Did the owners win every claim?

No. They obtained declaratory and injunctive relief against Sections 2 and 15. The association received summary judgment on the claims for breach of contract, breach of the implied covenant, breach of the association’s duty of care, a damages claim under the Condominium Act, and a false-recording claim under A.R.S. § 33-420.

Did the association comply with the judgment?

Yes, according to the May 12, 2021 minute entry. The association recorded a March 19, 2021 declaration that removed Sections 2 and 15. The court therefore denied the owners’ motion to enforce the judgment.

Did the court approve the age language restored from the original declaration?

No. The compliance order expressly said the judgment neither prohibited nor authorized restoring language from the original declaration. The court found that question was not part of the case and was not sufficiently briefed, so it did not decide it.

Is this decision binding precedent?

No. This is an unpublished Maricopa County Superior Court ruling, not a published appellate opinion. It may be informative about how one trial court applied A.R.S. § 33-1227(D), but it is not binding appellate precedent.

Case Dossier

This dossier combines the case metadata, linked court sources, and the explanatory sections below. It distinguishes court rulings from party filings, allegations, and requested relief.

Case Summary

Case ID / citationCV2019-010791 (Maricopa Cnty. Super. Ct.)
Court / tribunalSuperior Court
Decision / key dateFebruary 8, 2021
Judge / panelHon. Rosa Mroz, Hon. Randall H. Warner
PartiesMardy C. Toepke and Kate E. Toepke (plaintiff unit owners) v. Pioneer Condominium Association of Sun City West (defendant association)
Governing law
Topics
CC&RsBoard GovernanceVoting And ElectionsProcedure
Outcome / holding

A condominium declaration amendment that adds or changes rental-duration and occupancy-age restrictions changes the uses to which units are restricted. Under A.R.S. § 33-1227(D), those changes required unanimous unit-owner consent, so Sections 2 and 15 could not be enforced after only a 25-8 vote.

Primary public sourceView hosted source opinion/order

Parties, Court, and Research Coverage

Reviewed source package15 PDFs
Step-by-step docket roadmap7 roadmap entries
Video overviewToepke v. Pioneer Condominium Association
Study / briefing material1 section
FAQ / homeowner questions6 questions
Featured download links3 download links

Key Issues & Findings

Case Summary

Mardy and Kate Toepke challenged two provisions in Pioneer Condominium Association's amended declaration after the association obtained a 25-8 owner vote. Section 2 newly prohibited rentals shorter than 30 days, while Section 15 raised and modified occupancy-age requirements. The Maricopa County Superior Court held that both provisions changed the uses to which units were restricted and therefore required unanimous unit-owner consent under A.R.S. § 33-1227(D). The court granted the owners declaratory and injunctive relief against enforcement of those sections. It granted the association summary judgment on the owners' claims for damages, breach of contract, breach of the implied covenant, breach of the association's duty of care, violation of the Condominium Act, and false recording under A.R.S. § 33-420. The court entered final judgment under Rule 54(c), awarded the owners $25,000 in attorneys' fees and $386.30 in costs, and later found that the association complied by recording a declaration without Sections 2 and 15.

Key Issues & Findings

The court began with the text of A.R.S. § 33-1227(D), which requires unanimous owner consent for an amendment that changes "the uses to which any unit is restricted." Section 2 imposed a new 30-day minimum rental term where the prior declaration had no rental-duration limit. The court rejected the association's reliance on A.R.S. § 33-1260.01(A): that statute permits declarations to contain rental-time restrictions, but it does not change the voting requirement for adding one.

Why It Matters

The ruling illustrates a distinction boards and owners should examine before amending condominium declarations: the ordinary amendment threshold may not be enough when a proposal changes how a unit may be used. Rental-duration and occupancy-age provisions can trigger the unanimous-consent rule in A.R.S. § 33-1227(D).

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AZNH Trust v. Sunland Springs Village HOA: Electronic Ballots Remanded (LC2025-000025)

Elections & Records | Electronic Balloting & Remand | LC2025-000025

When Sunland Springs Village HOA claimed that electronic voting through vendor VoteHOANow did not produce inspectable association ballots, an owner obtained electronic voting data the association had not produced during the administrative hearing. Judge Joseph P. Mikitish remanded the case to ADRE for a full evidentiary hearing.

Last updated September 17, 2026. Case: AZNH Revocable Trust, John Sullivan, and Susan Sullivan v. Sunland Springs Village Homeowners Association and Arizona Department of Real Estate, Maricopa County Superior Court No. LC2025-000025 (minute entries use LC2025-000025-001 DT); related Office of Administrative Hearings / ADRE matter; Hon. Joseph P. Mikitish.

Scope note: This page covers Maricopa County Superior Court No. LC2025-000025, an administrative appeal filed on January 14, 2025. AZNH Revocable Trust and its trustees petitioned against Sunland Springs Village Homeowners Association alleging violations of A.R.S. § 33-1812 and records inspection statutes for failing to retain and produce electronic election ballots conducted through third-party platform VoteHOANow. After an Administrative Law Judge initially concluded no violation occurred because the system used an electronic user interface, appellants uncovered an electronic ballot that the HOA possessed but had failed to produce. Superior Court Judge Joseph P. Mikitish dismissed the appeal and remanded the case to ADRE under A.R.S. § 12-911 for a formal evidentiary hearing to address the newly discovered electronic voting records. This page is educational and is not legal advice.

The takeaway

The Superior Court remanded the administrative appeal to the Arizona Department of Real Estate pursuant to A.R.S. § 12-911 and Rule 10 of the JRAD Rules to conduct a formal evidentiary hearing regarding newly discovered electronic election ballots, holding that determining whether electronic records maintained by third-party voting platforms constitute association records under A.R.S. § 33-1812 requires comprehensive factual examination.

Case Participants

Petitioner Side

  • AZNH Revocable Trust (Plaintiff/Appellant)
    Homeowner trust owning property in Sunland Springs Village that petitioned to enforce statutory ballot inspection rights.
  • John Sullivan (Plaintiff/Appellant)
    Trustee of AZNH Revocable Trust; appeared pro se to enforce election transparency.
  • Susan Sullivan (Plaintiff/Appellant)
    Co-trustee of AZNH Revocable Trust.

Respondent Side

  • Sunland Springs Village Homeowners Association (Defendant/Appellee)
    Master planned 55+ community homeowners association in East Mesa that conducted elections via VoteHOANow.
  • Arizona Department of Real Estate (Defendant/Appellee)
    State regulatory department overseeing HOA disputes; remand recipient for the evidentiary hearing.
  • Chad M. Gallacher (Counsel)
    Maxwell & Morgan, P.C.
    Counsel representing Sunland Springs Village Homeowners Association.
  • B. Austin Baillio (Counsel)
    Maxwell & Morgan, P.C.
    Counsel representing Sunland Springs Village Homeowners Association.
  • Deanie J. Reh (Counsel)
    Office of the Arizona Attorney General
    Assistant Attorney General representing the Arizona Department of Real Estate.
  • Raya Gardner (Counsel)
    Office of the Arizona Attorney General
    Assistant Attorney General representing the Arizona Department of Real Estate.

Neutral Parties

  • Hon. Joseph P. Mikitish (Judge)
    Maricopa County Superior Court
    Superior Court Judge who ordered the appeal remanded to ADRE for an evidentiary hearing on electronic ballots.

What happened

AZNH Revocable Trust filed an administrative petition with ADRE alleging Sunland Springs Village HOA violated A.R.S. § 33-1812 by failing to retain and produce electronic election ballots.

An ALJ concluded no violation occurred because the voting was conducted via an electronic user interface without physical ballots.

Following the ruling, the Sullivans obtained an electronic ballot that, according to AZNH, the HOA had in its custody but failed to produce.

Appellants filed an administrative appeal in Maricopa County Superior Court (LC2025-000025) and moved for an evidentiary hearing.

The HOA contended the electronic files belonged to third-party vendor VoteHOANow and were not association records.

Judge Joseph P. Mikitish ruled that the storage, ownership, and technology of the ballots required an evidentiary hearing and remanded the proceeding to ADRE under A.R.S. § 12-911.

On September 17, 2025, the court held an Order to Show Cause return hearing with all parties and state counsel regarding case status.

Video overview of the case record

An AI-generated video overview of AZNH Revocable Trust v. Sunland Springs Village HOA and ADRE (Maricopa County Superior Court No. LC2025-000025). Superior court remanded to ADRE for evidentiary hearing on disputed VoteHOANow electronic election ballots. This plain-language summary was generated from the court’s filings; the court’s own records control.

Listen: audio deep dive on the case record

An AI-generated audio deep dive walking through the case record in AZNH Revocable Trust v. Sunland Springs Village HOA and ADRE. Generated from the case filings; verify against the linked records below.

Audio overview generated with Google NotebookLM from the case’s court filings.

Procedural timeline

2025-01-14

AZNH Revocable Trust files Notice of Appeal of Administrative Decision in Maricopa County Superior Court (LC2025-000025).

2025-01-21

Appellants file Motion for Evidentiary Hearing to Introduce Additional Evidence regarding newly discovered electronic ballots.

2025-08-27

Appellants file Motion to Enforce Judgment and for Order to Show Cause.

2025-09-17

Court conducts OSC hearing with Assistant Attorneys General and Maxwell & Morgan counsel, concluding Superior Court proceedings.

Complete source-document index

This index contains 4 PDFs from the reviewed public source packet. Byte-identical copies are listed once. Files are ordered by the date and sequence in the public filename, and party filings or research materials are labeled separately from court rulings.

Source 1 2025-01-24

Administrative Review Orders

Type: Court order/minute entry

Court or agency order; this is usually the document that tells readers what changed next.

FAQ

What was the dispute in AZNH Trust v. Sunland Springs Village HOA?

AZNH Revocable Trust and trustees John and Susan Sullivan filed an administrative petition with ADRE alleging that Sunland Springs Village HOA violated A.R.S. § 33-1812 by failing to retain all ballots and related election materials and refusing to make them available for member inspection.

What did the administrative agency originally rule?

The Office of Administrative Hearings initially ruled in favor of the HOA, accepting its defense that because voting occurred through an online electronic user interface, no paper ballots existed and the association therefore did not violate ballot retention requirements.

What new evidence was discovered after the administrative decision?

Following the administrative ruling, the Sullivans obtained an actual electronic ballot that Sunland Springs Village HOA had in its custody but had failed to disclose or produce during the hearing.

What did the HOA argue about third-party voting platforms like VoteHOANow?

Represented by Maxwell & Morgan, the HOA argued that the electronic voting records were inadmissible, belonged exclusively to third-party vendor VoteHOANow, and did not constitute official association records subject to member inspection.

What did Judge Mikitish decide?

Judge Joseph P. Mikitish ruled that the background of the documents, the entity owning and storing the files, and the use of election technology required a detailed factual analysis. Under A.R.S. § 12-911, the court remanded the proceeding to ADRE to conduct a formal evidentiary hearing to address the newly discovered electronic ballot evidence.

Case Dossier

This dossier combines the case metadata, linked court sources, and the explanatory sections below. It distinguishes court rulings from party filings, allegations, and requested relief.

Case Summary

Case ID / citationMaricopa County Superior Court No. LC2025-000025
Court / tribunalSuperior Court
Decision / key dateApril 17, 2025
Judge / panelHon. Joseph P. Mikitish
PartiesAZNH Revocable Trust (Appellant) v. Sunland Springs Village HOA & ADRE (Appellees)
Governing law
Topics
Voting And ElectionsMeetings & RecordsProcedure
Outcome / holding

The Superior Court remanded the administrative appeal to the Arizona Department of Real Estate pursuant to A.R.S. § 12-911 and Rule 10 of the JRAD Rules to conduct a formal evidentiary hearing regarding newly discovered electronic election ballots, holding that determining whether electronic records maintained by third-party voting platforms constitute association records under A.R.S. § 33-1812 requires comprehensive factual examination.

Primary public sourceView hosted source opinion/order

Parties, Court, and Research Coverage

Reviewed source package4 PDFs
Step-by-step docket roadmap6 roadmap entries
Video overviewAZNH Revocable Trust v. Sunland Springs Village HOA and ADRE
Study / briefing material1 section
FAQ / homeowner questions5 questions
Featured download links3 download links

Key Issues & Findings

Case Summary

In January 2025, AZNH Revocable Trust and its trustees John and Susan Sullivan appealed to Maricopa County Superior Court (LC2025-000025) seeking judicial review of an adverse administrative decision by the Arizona Department of Real Estate (ADRE). The Sullivans had petitioned against Sunland Springs Village Homeowners Association, alleging that the association violated state law by failing to retain all election ballots and related materials and refusing to make them available for inspection pursuant to A.R.S. § 33-1812 and § 33-1805. An Administrative Law Judge at the Office of Administrative Hearings initially concluded that the HOA did not violate the law because the election was conducted through an electronic user interface without traditional paper ballots. Following that decision, however, appellants obtained an electronic ballot that, according to AZNH, the HOA had in its custody but failed to produce. In Superior Court, appellants moved for an evidentiary hearing to introduce the newly discovered evidence. The HOA, represented by Maxwell & Morgan, resisted the hearing, asserting that the records belonged to third-party vendor VoteHOANow rather than the association and were inadmissible. Judge Joseph P. Mikitish ruled that the background of the documents, ownership and storage of digital records, and the technologies used in the election required a formal evidentiary hearing, and remanded the matter back to ADRE under A.R.S. § 12-911 for an evidentiary hearing on the new electronic ballot evidence.

Key Issues & Findings

Under A.R.S. § 12-911(A)(7) and Rule 10 of the Rules of Procedure for Judicial Review of Administrative Decisions, the Superior Court possesses statutory authority to remand an administrative proceeding when it appears that justice requires taking additional evidence not previously available or considered.

The core controversy centers on the growing use of third-party software vendors like VoteHOANow in Arizona HOA elections. While associations frequently argue that third-party digital platforms insulate elections from statutory ballot retention and inspection mandates under A.R.S. § 33-1812 and § 33-1805, the discovery of an electronic ballot that AZNH contended the association had in its custody directly challenged the ALJ's initial finding that no inspectable ballots existed.

Judge Mikitish concluded that determining the legal status of digital voting records requires a detailed evidentiary inquiry into 'the background of the documents, the entity owning and storing the documents, and the details of the use of various technologies in the HOA election.' Because the administrative agency is the proper forum for taking testimony and resolving expert regulatory questions regarding record-keeping, remand was the legally mandated remedy.

Why It Matters

As Arizona HOAs increasingly transition to online voting vendors like VoteHOANow, boards routinely tell members that electronic voting records cannot be inspected because 'the vendor owns the data.' This precedent demonstrates that associations cannot use third-party platforms to evade statutory ballot retention and disclosure duties under A.R.S. § 33-1812. When an owner demonstrates that digital ballots exist, courts will compel evidentiary scrutiny rather than accepting boilerplate vendor-custody defenses.

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Barrs v. Desert Ranch HOA: Membership Lists Not Exempt Under A.R.S. § 33-1805 (LC2023-000179)

Records Inspection | Member Rosters | LC2023-000179

When an HOA refused to disclose its membership roster and an ADRE administrative law judge deemed it an exempt personal record, Judge Joseph P. Mikitish reversed the decision, ruling that owners must have access to member names and addresses to exercise voting, speech, and recall rights.

Last updated September 17, 2026. Case: Tom Barrs v. Desert Ranch Homeowners Association, Maricopa County Superior Court No. LC2023-000179 (minute entries use LC2023-000179-001 DT); ADRE / OAH Agency Case Nos. HO22-22050 & HO22-22054; Hon. Joseph P. Mikitish.

Scope note: This page covers Maricopa County Superior Court No. LC2023-000179, an appeal under the Judicial Review of Administrative Decisions Act from the Arizona Department of Real Estate (ADRE). Homeowner Tom Barrs requested association membership rosters, but the HOA withheld them and the ADRE administrative law judge ruled the lists were exempt personal records. On appeal, Superior Court Judge Joseph P. Mikitish reversed the agency ruling in part, holding that under A.R.S. § 33-1805, membership lists containing owner names and parcel addresses are NOT exempt personal records and must be disclosed to ensure member participation, speech rights under § 33-1804, and recall petitions under § 33-1813, while email addresses and phone numbers may be withheld. This page is educational and is not legal advice.

The takeaway

Reversed in part and remanded. Under A.R.S. § 33-1805(A) & (B)(4), association membership rosters containing member names and property addresses are not exempt personal records and must be made available for examination to enable members to exercise democratic rights of speech, voting, and board recall; however, private contact details including telephone numbers and email addresses may properly be withheld.

Case Participants

Petitioner Side

  • Tom Barrs (Petitioner/Appellant)
    Homeowner; self-represented pro se; prevailed on statutory interpretation of records disclosure rights under A.R.S. § 33-1805.

Respondent Side

  • Desert Ranch Homeowners Association (Respondent/Appellee)
    Arizona nonprofit corporation
    HOA respondent; refused to provide membership roster; administrative decision in its favor reversed on appeal.

Neutral Parties

  • Hon. Joseph P. Mikitish (Judge)
    Maricopa County Superior Court
    Superior Court Judge who authored the 6-page ruling defining statutory records inspection rights under § 33-1805.
  • Arizona Department of Real Estate (Originating Agency)
    State administrative agency (Case Nos. HO22-22050 & HO22-22054) whose ALJ ruling was reversed in part.

What happened

Tom Barrs, an owner in the Desert Ranch community, submitted written requests pursuant to A.R.S. § 33-1805 to inspect and copy the association’s current membership roster. Desert Ranch Homeowners Association refused to provide the list, asserting that member names and contact details were exempt personal records under § 33-1805(B)(4).

Barrs filed an administrative complaint with the Arizona Department of Real Estate (Agency Case Nos. HO22-22050 & HO22-22054). Following an evidentiary hearing, the Office of Administrative Hearings ALJ issued a decision determining that the association was not required to produce the membership list.

Barrs timely appealed to Maricopa County Superior Court under the Judicial Review of Administrative Decisions Act. Assigned to Judge Joseph P. Mikitish, the parties submitted comprehensive briefs, and the court conducted oral argument on February 5, 2024.

On April 4, 2024, Judge Mikitish issued a formal 6-page ruling reversing the administrative decision in part. The court held that membership rosters containing owner names and property addresses are not exempt under § 33-1805(B)(4) because they are necessary for open meetings and recall elections. Following cost applications, Judge Mikitish entered a final judgment on August 2, 2024 that reaffirmed the reversal, denied Barrs’s request for attorney fees and costs, and remanded to ADRE.

Video overview of the case record

An AI-generated video overview of Tom Barrs v. Desert Ranch Homeowners Association (Maricopa County Superior Court No. LC2023-000179). Reversed in part. HOA membership lists with names and addresses are not exempt personal records under § 33-1805. This plain-language summary was generated from the court’s filings; the court’s own records control.

Listen: audio deep dive on the case record

An AI-generated audio deep dive walking through the case record in Tom Barrs v. Desert Ranch Homeowners Association. Generated from the case filings; verify against the linked records below.

Audio overview generated with Google NotebookLM from the case’s court filings.

Procedural timeline

2021-10-21

Homeowner Tom Barrs sends a written request for the updated 2021 membership list under A.R.S. § 33-1805.

2022-04-18

Barrs files a petition with ADRE (HO22-22050 & HO22-22054) alleging the HOA violated A.R.S. § 33-1805 by withholding the membership directory.

2023-02-21

ADRE ALJ issues a ruling denying the petition after the January 9-10, 2023 evidentiary hearing (rehearing denied April 19, 2023).

2023-05-23

Barrs files notice of appeal for judicial review in Maricopa County Superior Court (LC2023-000179).

2024-08-02

Court enters final judgment reaffirming the reversal, denying Barrs's request for attorney fees and costs, and remanding to ADRE.

Complete source-document index

This index contains 7 PDFs from the reviewed public source packet. Byte-identical copies are listed once. Files are ordered by the date and sequence in the public filename, and party filings or research materials are labeled separately from court rulings.

Source 7 2024-08-02

Final Judgment And Remand Order

Type: Decision or judgment

Final judgment reaffirming the April 4 reversal, denying Barrs's request for attorney fees and costs, and remanding to ADRE.

FAQ

Are HOA membership rosters considered exempt personal records under Arizona law?

No. Under Judge Joseph P. Mikitish’s ruling in LC2023-000179, membership rosters containing owner names and property addresses do not fall within the A.R.S. § 33-1805(B)(4) exemption for personal records because that information is not private in nature and is necessary for association governance.

Why is access to membership lists essential for HOA members?

Judge Mikitish emphasized that in order to actively participate in HOA affairs, members must be able to know who is in the association and what property they own. Roster access is required to communicate about community issues, speak before votes at open meetings under A.R.S. § 33-1804, and circulate recall petitions under A.R.S. § 33-1813.

Can an association withhold member email addresses and phone numbers?

Yes. The court distinguished between names and physical property addresses versus email addresses and phone numbers. Emails and phone numbers are more personal, less public, and subject to misuse such as marketing or harassment, so an association may properly withhold them under § 33-1805(B)(4).

What was the procedural posture of Barrs v. Desert Ranch HOA?

The homeowner filed an administrative dispute with the Arizona Department of Real Estate (ADRE Agency Nos. HO22-22050 & HO22-22054). When the Administrative Law Judge ruled against disclosure, the homeowner appealed to Maricopa County Superior Court under the Judicial Review of Administrative Decisions Act (A.R.S. § 12-901 et seq.).

What was the final judgment entered by the Superior Court?

On April 4, 2024, Judge Mikitish reversed the ADRE decision in part. On August 2, 2024, the court entered a final judgment reaffirming the reversal and denying Barrs’s request for attorney fees and costs. It denied fees because the statute he invoked (A.R.S. § 10-11604) did not apply — he brought his claim to ADRE rather than to the superior court in the county of the association’s known place of business — and denied costs because he cited no legal authority for an award; the court then remanded to ADRE.

Case Dossier

This dossier combines the case metadata, linked court sources, and the explanatory sections below. It distinguishes court rulings from party filings, allegations, and requested relief.

Case Summary

Case ID / citationMaricopa County Superior Court No. LC2023-000179
Court / tribunalSuperior Court
Decision / key dateApril 4, 2024
Judge / panelHon. Joseph P. Mikitish
PartiesTom Barrs (Appellant) v. Desert Ranch HOA (Appellee)
Governing law
Topics
Meetings & RecordsBoard GovernanceVoting And ElectionsDisclosure
Outcome / holding

Reversed in part and remanded. Under A.R.S. § 33-1805(A) & (B)(4), association membership rosters containing member names and property addresses are not exempt personal records and must be made available for examination to enable members to exercise democratic rights of speech, voting, and board recall; however, private contact details including telephone numbers and email addresses may properly be withheld.

Primary public sourceView hosted source opinion/order

Parties, Court, and Research Coverage

Reviewed source package7 PDFs
Step-by-step docket roadmap8 roadmap entries
Video overviewTom Barrs v. Desert Ranch Homeowners Association
Study / briefing material1 section
FAQ / homeowner questions5 questions
Featured download links2 download links

Key Issues & Findings

Case Summary

Homeowner Tom Barrs requested copies of the membership roster from Desert Ranch Homeowners Association. The association refused, claiming that member contact information constitutes exempt personal records under A.R.S. § 33-1805(B)(4). An ADRE Administrative Law Judge upheld the association's refusal. Barrs appealed pro se to Maricopa County Superior Court. Judge Joseph P. Mikitish reversed the administrative ruling in part. Judge Mikitish held that membership lists containing member names and property addresses are not exempt personal records because members must be able to identify other owners to participate in association affairs, exercise open-meeting speech rights under § 33-1804, and circulate board removal petitions under § 33-1813. The court held that associations must disclose names and parcel addresses upon request, although personal emails and telephone numbers may be redacted. On August 2, 2024, Judge Mikitish entered a final judgment reaffirming the reversal and denying Barrs's request for attorney fees and costs.

Key Issues & Findings

Under the Judicial Review of Administrative Decisions Act (A.R.S. § 12-901 et seq.), the Superior Court reviewed whether the agency decision was contrary to law. Arizona Revised Statutes § 33-1805(A) establishes the foundational rule that all financial and other records of an association must be made reasonably available for examination by any member. Section 33-1805(B)(4) provides an exception allowing associations to withhold personal, health, or financial records.

Judge Mikitish analyzed the statutory context and legislative intent. Interpreting statutory terms according to their common understanding and purpose (State ex rel. Flournoy v. Mangum, 113 Ariz. 151), the court observed that personal records in the statute are grouped alongside health and financial records, which traditionally carry high privacy protections. In contrast, member names and property addresses in a planned community are not information that individuals typically keep secret. To actively participate in community affairs, owners must know who comprises the membership. Without roster access, members cannot effectively exercise their right to speak before board votes under § 33-1804(A) & (F) or gather signatures to recall directors under § 33-1813.

However, the court drew a clear line regarding electronic and telephonic information. Unlike physical property addresses, email addresses and phone numbers are more personal and less public, carrying risks of marketing misuse or harassment. Judge Mikitish held that disclosure of names and parcel addresses is essential and mandatory, whereas disclosure of email addresses and telephone numbers is not required. On August 2, 2024, the court entered final judgment reaffirming the reversal and denying Barrs's request for attorney fees and costs.

Why It Matters

This decision resolves a long-running battle in Arizona HOA governance. HOA boards and property managers routinely cite A.R.S. § 33-1805(B)(4) to withhold membership lists from homeowners, effectively preventing reform candidates and concerned owners from communicating with their neighbors or gathering signatures for board recalls. Judge Mikitish's ruling establishes that membership rosters with names and property addresses are public records within the association that must be disclosed within the statutory 10-day period. It provides Arizona homeowners with a vital legal tool to overcome board gatekeeping while respecting legitimate owner privacy regarding phone numbers and email addresses.

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