Law Office of Tanis A. Duncan

Side respondent
Total Cases 1
Total Issues 1
Win Rate 100.0%
Penalties Against None
Attorney Count 0

Attorneys Affiliated with Law Office of Tanis A. Duncan

Associations Represented

Cases Handled

    Violations Involved

    Madeline Gegg

    Law Firm Mulcahy Law Firm, P.C.
    Side respondent
    Total Issues 1
    Issue Wins 0
    Issue Losses 1
    Issue Win Rate 0.0%

    Associations Represented

    Issues Breakdown

    Cases Handled

    Violations Handled

    Mulcahy Law Firm, P.C.

    Side petitioner, respondent
    Total Cases 15
    Total Issues 15
    Win Rate 53.3%
    Penalties Against $200
    Attorney Count 0

    Cases Handled

      Violations Involved

      Superior Court Litigation

      9 Superior Court cases on record for Mulcahy Law Firm, P.C.. Select a case number to view public case details when available or the official court record.

      Case NumberFiledTypeRole in Case
      CV2024-0093494/19/2024CivilParty – Plaintiff
      TJ2022-0015488/2/2022Transcript JudgmentParty – Plaintiff
      CV2020-0054305/6/2020CivilParty – Plaintiff
      CV2015-0539629/4/2015CivilParty – Defendant
      CV2014-01511812/15/2014CivilParty – Plaintiff
      CV2013-01576311/22/2013CivilParty – Counter Defendant
      CV2008-02724610/30/2008CivilParty – Plaintiff
      CV2004-0079714/22/2004CivilParty – Endorsement Case
      CV1998-0116976/26/1998CivilParty – Third Party Defendant

      Auto-compiled from public records, pending verification. Cases are matched to this page by name — different people or organizations may share the same or a similar name, so the matters listed may be incomplete or may not all involve the entity named above. This listing is general information only; it is not legal advice and is not a definitive or official record of any party’s litigation history. Always verify against the official court record. To report an inaccuracy or request removal, contact the site administrator.

      Villas At Tierra Buena Hoa

      Villas At Tierra Buena Hoa is tracked here as a homeowner research file: public contact records, current board/officer names, governing-document links, corporate filings, and 1 matched ADRE/OAH dispute. Homeowners prevailed in 0 case-level outcomes, the association prevailed in 1, and 0 were split or neutral.

      Homeowner Research Summary

      This homeowner research page combines public association contact data, board/officer filings, governing-document links, AZCC corporate records, and ADRE/OAH case history for Villas At Tierra Buena Hoa.

      CommunityPhoenix · Maricopa County
      ManagementPride Community Management
      Board / OfficersNo board/officer names on file
      Governing RecordsNo governing-document links on file
      OAH History1 ADRE/OAH case matched
      Corporate StatusAZCC status not yet linked

      Contact, Management & Documents

      Contact & Community

      Websitehttps://www.pridemgmt.com/
      Phone480-682-3209
      Email[email protected]
      Physical AddressVillas at Tierra Buena, Phoenix, AZ 85053 (near 3542 W Marconi Ave)
      CityPhoenix
      CountyMaricopa
      Postal Code85053
      Entity TypeHOA

      Management

      Management CompanyPride Community Management
      Management Address2450 S. Gilbert Road, Suite 205, Chandler, AZ 85286
      Management Phone480-682-3209
      Management Email[email protected]
      Management Websitehttps://www.pridemgmt.com/

      Villas at Tierra Buena HOA (Phoenix, AZ). Public contact info primarily from MLS/Compass listing data.

      Data on File

      • CC&Rs on file
      • Bylaws on file
      • Rules & Regulations on file
      • Amendments on file
      • Association phone on record
      • Association email on record
      • Association website on record
      • Management company identified
      • Board/officer names on file
      • AZCC corporate record linked

      Election workflow demo

      HOABallot has a public-record-based sample election workflow for this association. It is not an official association portal unless claimed, but it can help homeowners, boards, and managers visualize quorum tracking, hybrid ballots, voter receipts, and certification records.

      View sample HOABallot election workflow

      ADRE/OAH Case History

      OAH Cases1
      Issues Reviewed1
      Homeowner Issue Wins0
      Association Issue Wins1
      Homeowner Win Rate0.0%
      Dominant RoleRespondent
      Respondent Appearances1
      Petitioner Filings0
      Last Decision2019-01-31
      Penalties AssessedNone
      Avg Penalty / CaseNone
      Filing Fees RecordedNone

      Key Statutes & Violations

      • CC&Rs 7.1.4 (1 cases)

      Representation Snapshot

      When Defending Complaints

      Top Law Firms

      • CHDB Law LLP — 1 cases

      Lead Attorneys

      • Lydia Peirce Linsmeier — 1 cases

      When Filing as Petitioner

      No petitioner firm data recorded.

      Case Volume by Year

      YearCases
      20191

      Case Explorer

        Frequently Asked Questions

        Where is Villas At Tierra Buena Hoa located?

        Villas At Tierra Buena Hoa is located at Villas at Tierra Buena, Phoenix, AZ 85053 (near 3542 W Marconi Ave), Phoenix, AZ 85053.

        Who manages Villas At Tierra Buena Hoa?

        Villas At Tierra Buena Hoa is managed by Pride Community Management (480-682-3209).

        How many OAH cases involve Villas At Tierra Buena Hoa?

        1 Arizona Office of Administrative Hearings matter involving Villas At Tierra Buena Hoa are on record. Homeowners prevail in about 0% of issues litigated.

        Law Offices of Kenneth E. Moyer, PLLC

        Side respondent
        Total Cases 1
        Total Issues 1
        Win Rate 100.0%
        Penalties Against None
        Attorney Count 0

        Attorneys Affiliated with Law Offices of Kenneth E. Moyer, PLLC

        Associations Represented

        Cases Handled

          Violations Involved

          Nathan Smith v. Anthem Golf – CV2024-021040

          A Golf Club You Can’t Quit: How Deed Restrictions Lock Some Anthem Homeowners Into Private Club Dues

          In Anthem’s country club neighborhoods, some residents say they discovered a second set of “HOA-like” obligations—only the money doesn’t go to an HOA, and the usual homeowner checks and balances don’t apply.

          ANTHEM, Ariz. — In many Arizona planned communities, monthly assessments are collected by a homeowners association (HOA): a nonprofit corporation with a board, elections, open-meeting rules, and statutory guardrails that—at least in theory—give residents a voice.

          But in parts of Anthem’s country club community, homeowners can be bound by a separate, recorded set of covenants that function differently. The obligation looks and feels like an assessment, yet it is tied to a private country club operation. And unlike a typical HOA, the entity collecting the money is not designed to be controlled by the homeowners who fund it.

          At the center of the arrangement is a recorded document often referred to as a “recreational covenant.” It attaches to the property itself, meaning it can follow the deed from one owner to the next—creating an obligation that is difficult to escape without selling the home.

          “The obligation follows the deed.” That’s the core concept: it’s not a membership you sign up for; it’s a recorded restriction tied to ownership of the lot.

          How the obligation works

          The recreational covenant establishes a form of mandatory membership—frequently described as a “social membership”—that is automatically tied to ownership of a home within the affected area. The practical consequence is straightforward: if you own the home, you are treated as a member for purposes of dues and charges.

          Key features of the covenant structure include:

          • Automatic attachment at purchase. The membership obligation arises when someone takes title to the property, not when they choose to join.
          • Limited exit options. The membership typically ends when the owner sells the home—at which point the next buyer steps into the same position.
          • Payment not conditioned on “use.” The covenant language is drafted to prevent owners from avoiding dues by simply not using the facilities.

          This is where many homeowners say the arrangement diverges from what they expected. In a normal consumer setting, customers can cancel a service they don’t use. Here, the obligation is built into the property’s recorded restrictions.

          The discretion problem: dues and rules can change without homeowner control

          Country club communities often advertise lifestyle: golf, fitness, dining, events. But the recorded documents in Anthem’s structure emphasize something else—operational control by the club side.

          Across the governing language, the club owner/operator is positioned to set or revise dues, fees, and rules. Homeowners generally do not receive governance rights comparable to HOA elections and voting power.

          That creates a basic tension:

          • Homeowners carry an ongoing payment obligation tied to their property
          • But do not control the entity setting the price or defining the benefits

          For critics, the concern isn’t simply “dues exist.” It’s the combination of (1) permanence, (2) broad discretion on the club side, and (3) limited homeowner remedies when services change or access is restricted.

          Enforcement: a private lien mechanism tied to the home

          One reason this arrangement feels “HOA-like” is enforcement. The covenant framework provides for unpaid amounts to be secured against the property and collected through established legal processes.

          In plain terms: if an owner falls behind, the covenants can allow collection methods that reach the title—up to and including lien enforcement through court procedures.

          Even for homeowners who accept the concept of dues, that enforcement posture raises the stakes. It is one thing to argue over a membership bill; it is another when nonpayment is tied to real property remedies.

          Why homeowners can’t simply “amend the CC&Rs” to fix it

          In many HOAs, homeowners eventually gain the power to amend governing documents through elections and member votes. In this structure, amendment is typically written to require:

          • A supermajority of homeowners (often a high threshold), and
          • Consent from the club side (meaning a veto-like approval requirement)

          In other words, even if homeowners could organize a large vote, they may still need the club operator to sign off on changes that affect the club’s rights or revenue model.

          This is a crucial point for anyone thinking “why not just vote to change it?” In these documents, the amendment path can exist on paper while being difficult to execute in real life.

          The lawsuit that highlighted the issue—without reaching the merits

          The structure gained additional attention after a Maricopa County Superior Court case in which an Anthem homeowner challenged the enforceability of the arrangement and related lien activity. The case was dismissed on procedural grounds—primarily timing defenses—before the court decided whether the covenant system was fair or enforceable on its merits.

          That procedural ending left a larger public question unresolved: Should a deed-based, mandatory membership regime tied to a private club be treated more like an HOA assessment—with consumer safeguards—or like an agreed-upon property bargain that buyers must accept at purchase?

          Who runs the club?

          Arizona Corporation Commission records list Anthem Golf, LLC as an Arizona entity formed in 2006, with a stated business purpose to own and/or operate a private country club. Corporate filings place its principal office address outside Arizona, reflecting a common ownership model in which a local club is operated through a specific LLC while management and oversight can reside elsewhere.

          Separately, the original developer entity associated with the community’s early governing documents appears under Anthem Arizona, L.L.C.—a longtime Arizona LLC tied to the community’s development phase. Developer and club-operator roles can be distinct, even when the obligations created during development continue for decades.

          What this means for homeowners and buyers

          If you live in, or are considering buying into, a country club community, the most important takeaway is that not all “community fees” are the same.

          Questions residents and buyers should ask up front

          • Is there a recorded recreational covenant? Ask for it specifically—not just the HOA CC&Rs.
          • Is membership mandatory or voluntary? “Country club nearby” is not the same as “country club attached to the deed.”
          • Who sets dues and rules? HOA board? Club operator? A third-party entity?
          • What enforcement tools exist? Late fees, liens, foreclosure rights, attorneys’ fees provisions.
          • Can homeowners amend or terminate the covenant? Look for supermajority thresholds and any club/operator consent requirements.

          For current homeowners searching for solutions, options often fall outside normal HOA playbooks. Traditional “vote them out” approaches may not apply when the pricing power sits with a private operator rather than a homeowner-controlled nonprofit association.

          The bigger policy problem

          Arizona’s growth has produced master-planned communities where amenities are part of the sales pitch and part of the identity. The Anthem situation illustrates a consumer blind spot: when lifestyle amenities are financed through deed-based obligations to private entities, homeowners can end up with HOA-level enforcement and none of the HOA-level control.

          Whether that is a feature or a flaw depends on who you ask. For homeowners who feel trapped by a covenant they cannot renegotiate, it is a warning. For policymakers, it raises a larger question about transparency, fairness, and whether guardrails should apply when private amenity operators wield property-level enforcement power.


          Sources (public records and filings)

          • Recorded CC&Rs and the Recreational Covenant for the Anthem Country Club community (as submitted in court filings).
          • Maricopa County Superior Court filings in Smith v. Anthem Golf, LLC (case documents regarding motion practice and dismissal).
          • Arizona Corporation Commission business records for Anthem Golf, LLC and Anthem Arizona, L.L.C.

          Note: This article is informational and based on publicly available documents. Homeowners seeking guidance about their specific situation should consult their own recorded documents and qualified legal counsel.

          Virgina Kostman v. Bella Tierra Community Association

          Case Summary

          Case ID25F-H084-REL
          Agency
          Tribunal
          Decision Date2026-01-09
          Administrative Law JudgeSJV
          OutcomePetitioner's petition is affirmed.
          Filing Fees Refunded
          Civil Penalties$0.00

          Parties & Counsel

          PetitionerVirginia KostmanCounsel
          RespondentBella Tierra Community AssociationCounsel

          Alleged Violations

          No violations listed

          Video Overview

          Audio Overview

          Decision Documents

          25F-H084-REL Decision – 1373536.pdf

          Uploaded 2026-04-24T12:55:27 (69.4 KB)

          25F-H084-REL Decision – 1384451.pdf

          Uploaded 2026-04-24T12:55:30 (100.6 KB)

          25F-H084-REL Decision – 1392666.pdf

          Uploaded 2026-04-24T12:55:33 (45.7 KB)

          Administrative Briefing: Kostman v. Bella Tierra Community Association (No. 25F-H084-REL)

          Executive Summary

          This document provides a comprehensive overview of the administrative hearing and subsequent decision in the matter of Virginia Kostman v. Bella Tierra Community Association. The dispute centered on a $20 delinquency fee assessed against a homeowner following a chaotic transition between property management companies.

          The Administrative Law Judge (ALJ) ruled in favor of the Petitioner, Virginia Kostman, finding that the Bella Tierra Community Association (Respondent) violated its own Covenants, Conditions, and Restrictions (CC&Rs) by deeming a payment delinquent when it had been sent to the address provided on the official billing statement. The final order mandated the removal of the delinquency fees and required the Respondent to reimburse the Petitioner’s $500.00 filing fee. Subsequent filings indicate the Respondent has failed to comply with the reimbursement order.

          Case Overview

          Petitioner: Virginia Kostman

          Respondent: Bella Tierra Community Association

          Management Entities: Platinum Management, Inc. (former); Agave Management Solutions (current).

          Primary Issue: Violation of CC&R Article 6.9.1 regarding the assessment of delinquency and late fees.

          Docket Number: 25F-H084-REL

          Hearing Date: December 30, 2025

          Factual Background and Timeline

          The dispute originated from the abrupt closure of the Association’s management firm and subsequent communication failures during the transition.

          The Management Transition

          December 2024: Platinum Management, Inc. issued the first quarter 2025 assessment bills, which were due January 1, 2025. The bills directed homeowners to send payments to Platinum’s address.

          December 17, 2024: Platinum Management abruptly ceased operations.

          January 2025: Agave Management Solutions, founded by a former Platinum executive assistant, assumed management duties.

          Early January 2025: Agave mailed notices to homeowners regarding an updated mailing address for payments.

          The Payment Conflict

          January 31, 2025: Petitioner initiated a bank bill-pay for the assessment. Because she had already received the December bill directing payment to Platinum, the payment was sent to the old address.

          March 4, 2025: Petitioner received notice from her bank—not the Respondent—that the check had been returned and destroyed due to an incorrect address.

          April 3, 2025: Petitioner attempted to notify the Respondent of the issue via their online portal. The Respondent claimed they did not receive this message because the portal was not yet fully operational.

          June 2025: Respondent assessed two delinquency fees totaling $20.00 to the Petitioner’s account for the “unpaid” January assessment.

          July 2025: Petitioner paid the January assessment a second time to resolve the balance.

          Analysis of Arguments

          Petitioner’s Position

          Virginia Kostman argued that she was never delinquent because she followed the instructions provided on the official billing statement. She characterized the HOA’s actions as a “campaign of harassment” and an “extortion racket,” alleging that the management company knowingly assessed fees on homeowners who were victims of the management company’s own relocation errors.

          Key Quotes from Petitioner:

          • “I paid that assessment the minute I got the bill on time to the correct address. It’s a misstatement of fact to characterize it as an unpaid bill.”

          • “They’ve been doing it knowingly… this was not a mistake. This was done on purpose.”

          • “Being delinquent still prevents me from voting for the new HOA board… It is entirely possible they’re just doing this on purpose to keep me from being able to vote.”

          Respondent’s Position

          The Association, represented by counsel Eric O’Connor and witness Sarah Malovich (CFO of Agave Management), argued that the Petitioner was technically delinquent because the payment was not “received” by the current management by the January 31 deadline. They maintained that the delinquency fees were merely pass-through costs for administrative work (sending letters) and not penalties.

          Key Quotes from Respondent Representatives:

          Eric O’Connor: “This case does not involve a refusal to accept the payment, a failure to communicate, or an improper assessment of penalties. It involves a delayed payment made unintentionally… and an association that exercised patience.”

          Sarah Malovich: “A delinquency fee is a fee that is charged to the association when letters have to go out to the homeowners… we add that fee to the homeowner’s account so that when the homeowner pays, the association recoups the money.”

          Governing Provisions: CC&R Article 6.9.1

          The hearing focused on the interpretation of Article 6.9.1, which states:

          • Any assessment not paid within 15 days of the due date is deemed delinquent.

          • Delinquent assessments bear interest at 12% per annum.

          • The Board may establish a late fee not to exceed $15 or 10% of the unpaid amount.

          • Late fees may only be imposed after providing notice to the owner that the assessment is overdue.

          Administrative Law Judge’s Findings and Decision

          The ALJ, Sondra J. Vanella, concluded that the Petitioner established by a preponderance of the evidence that the Respondent violated the CC&Rs.

          Findings of Fact

          1. Fault of Respondent: The ALJ found that the lack of receipt was due to the “abrupt change in management companies” and not any error by the Petitioner.

          2. Timeliness: Because the Petitioner initiated payment by January 31 (the date the HOA considered payments “past due”), and sent it to the only address she had been officially provided at the time of the bill’s issuance, the payment was considered timely.

          3. Communication Failures: The Respondent failed to respond to the Petitioner’s April 2025 email and did not notify her of the missing payment until the April statement. The ALJ noted it was “reasonable for Petitioner to have attempted to communicate via the portal in April 2025.”

          Final Order

          Affirmation: The Petition was affirmed.

          Fee Removal: Respondent was ordered to remove the $20.00 in delinquency fees from Petitioner’s account.

          Reimbursement: Respondent was ordered to reimburse Petitioner for the $500.00 filing fee.

          Compliance: Respondent was directed to comply with CC&R Article 6.9.1 moving forward.

          Post-Hearing Developments

          On February 4, 2026, the Petitioner filed an inquiry with the Office of Administrative Hearings (OAH) stating that the HOA was not responding to her requests for the $500.00 payment ordered by the Judge. The OAH issued a Minute Entry stating it could not provide legal advice or take further action regarding a “writ of execution,” as its jurisdiction ended with the issuance of the final order.

          Study Guide: Virginia Kostman v. Bella Tierra Community Association

          This study guide provides a comprehensive review of the administrative hearing and subsequent legal decision regarding Case No. 25F-H084-REL. It examines the nuances of community association management, the application of Covenants, Conditions, and Restrictions (CC&Rs), and the procedural mechanics of the Arizona Office of Administrative Hearings.

          Part 1: Short-Answer Quiz

          Instructions: Answer the following questions in 2-3 sentences based on the provided source context.

          1. What specific violation did the Petitioner allege against the Bella Tierra Community Association?

          2. How did the timing of Platinum Management’s closure affect the January 2025 assessment payments?

          3. What is the legal “burden of proof” in this administrative matter, and who was responsible for meeting it?

          4. What was the distinction made by the Respondent’s witness between an “HOA late fee” and a “delinquency fee”?

          5. On what date did the Petitioner initiate her bank payment, and why was this date significant to the Respondent’s argument?

          6. Why did the Respondent claim they never received the Petitioner’s April 3, 2025, communication?

          7. What was the Petitioner’s primary concern regarding her “delinquent” status beyond the $20 fee?

          8. What did the Administrative Law Judge (ALJ) determine regarding the responsibility of the management transition?

          9. What was the final order regarding the $500 filing fee and the delinquency fees?

          10. How did the ALJ respond to the Petitioner’s February 4, 2026, inquiry regarding a “writ of execution”?

          ——————————————————————————–

          Part 2: Answer Key

          1. The Petitioner alleged that the Respondent violated CC&R Article 6.9.1 by failing to deposit her timely assessment payment and subsequently assessing improper delinquency and late fees. She argued that the management company returned her check without notification and refused to communicate for months despite her efforts to resolve the issue.

          2. Platinum Management mailed the January 2025 billings in December 2024 but abruptly closed on December 17, 2024, shortly after the invoices were sent. Because the bills contained the old address for Platinum, payments sent by homeowners were returned or destroyed, as the new company, Agave Management, did not have a forwarding system fully in place at that time.

          3. The burden of proof was upon the Petitioner, Virginia Kostman, to establish her case by a “preponderance of the evidence.” This standard requires the Petitioner to show that the facts she seeks to prove are more probable than not.

          4. Sarah Malovich testified that a late fee is a penalty for delinquent assessments allowed by state statute and CC&Rs, which remains with the association as income. In contrast, a delinquency fee is a “pass-through” cost charged by the management company to the association to cover the expense of sending collection letters.

          5. The Petitioner’s bank records showed the payment was initiated on January 31, 2025. The Respondent argued this was untimely because assessments were due January 1, while the ALJ eventually noted that the Association considered payments past due only after January 31, rendering the payment timely.

          6. The Respondent claimed the management portal, Vanica, was brand new and not fully operational until April 1, 2025. Sarah Malovich testified that she never received the message and suggested that the transition from using QuickBooks to a formal portal may have caused communication gaps.

          7. The Petitioner was concerned that being labeled “delinquent” would strip her of her right to vote during the transition of control from the builder to the homeowners. She argued that the management company was intentionally maintaining her delinquent status to exclude her from participating in the new HOA board elections.

          8. The ALJ concluded that it was incumbent upon the Respondent to ensure no interruptions occurred during the management transition. Since the Respondent issued the billing with the Platinum Management address and did not notify residents of the change until January, the failure to receive the payment was not due to any error by the Petitioner.

          9. The ALJ affirmed the Petitioner’s petition and ordered the Respondent to reimburse the $500 filing fee. Additionally, the Respondent was ordered to remove the delinquency fees from the Petitioner’s account and comply with CC&R 6.9.1 moving forward.

          10. The ALJ issued a Minute Entry stating the office would not consider the inquiry because it was inappropriately sent to the OAH or no further action could be taken. The judge clarified that the Office of Administrative Hearings cannot provide legal advice to litigants.

          ——————————————————————————–

          Part 3: Essay Questions

          Instructions: Use the source materials to develop comprehensive responses to the following prompts. (No answers provided).

          1. Systemic Failures in Management Transitions: Analyze how the transition from Platinum Management to Agave Management Solutions created a “perfect storm” of administrative errors. Discuss the responsibilities of a community association to maintain continuity of service and communication during a change in leadership.

          2. The Interpretation of CC&R 6.9.1: Examine the language of Article 6.9.1 as provided in the judge’s decision. Evaluate how the specific wording regarding “notice” and “delinquency” applied to the facts of the Kostman case.

          3. Good Faith vs. Strict Liability: The Respondent argued they acted in “good faith” and exercised “patience” by waving certain fees, while the Petitioner argued they acted in “bad faith” to prevent her from voting. Compare these two perspectives using evidence from the hearing transcripts.

          4. Due Process in Administrative Hearings: Describe the procedural steps of the hearing as outlined by Judge Vanella, including the role of opening statements, witness testimony, cross-examination, and the admission of evidence. How do these procedures ensure a fair outcome for self-represented litigants?

          5. Financial and Legal Remediation: Discuss the significance of the ALJ’s final order. Why is the reimbursement of a filing fee sometimes considered a more significant remedy than the removal of the original disputed fees?

          ——————————————————————————–

          Part 4: Glossary of Key Terms

          Definition

          Administrative Law Judge (ALJ)

          An official who presides over federal or state agency hearings, such as Sondra J. Vanella in this matter.

          A.R.S. § 32-2199

          The Arizona Revised Statute giving the Department of Real Estate jurisdiction to hear disputes between property owners and community associations.

          Covenants, Conditions, and Restrictions; the governing documents that dictate the rules and financial obligations of a planned community.

          Delinquency Fee

          A fee charged to an association by a management company for the administrative cost of sending past-due notices, often passed through to the homeowner.

          Department of Real Estate

          The state agency responsible for overseeing real estate licenses and homeowner association disputes in Arizona.

          Late Fee

          A penalty fee (limited to $15 or 10% of the assessment in this case) charged to an owner for failing to pay an assessment on time.

          Minute Entry

          A brief written record of a court’s or judge’s decision, order, or direction that does not constitute a full formal opinion.

          Office of Administrative Hearings (OAH)

          An independent agency authorized to conduct hearings for contested matters arising out of state regulation.

          Petitioner

          The party who files a petition or complaint; in this case, Virginia Kostman.

          Preponderance of the Evidence

          The standard of proof in civil cases, meaning the evidence shows that a fact is “more probable than not.”

          Respondent

          The party against whom a petition or complaint is filed; in this case, Bella Tierra Community Association.

          Writ of Execution

          A court order granted to put in force a judgment of possession obtained by a plaintiff from a court.

          The $20 Fee That Cost $500: A Masterclass in Standing Up to HOA Bureaucracy

          1. Introduction: The Homeowner’s Nightmare

          Imagine doing everything right: you receive a bill, you mail your payment to the address provided, and you assume the matter is settled. Then, months later, you discover you have been labeled “delinquent.” You try to call; no one answers. You use the company’s own online portal to explain the situation, and your message vanishes into a digital black hole. While you are being ghosted, the fees continue to pile up.

          This was the reality for Virginia Kostman, a homeowner in Tucson’s Bella Tierra community. What began as a routine quarterly assessment spiraled into a legal battle over a $20 “delinquency fee.” In a display of sheer investigative grit, Kostman paid a $500 filing fee to take her Homeowners Association (HOA) to the Arizona Office of Administrative Hearings. Her story is more than a dispute over pocket change; it is a masterclass in how to dismantle bureaucratic gaslighting and hold faceless management companies accountable.

          2. Takeaway 1: You Aren’t Responsible for “Management Ghosting”

          The conflict began during a chaotic shell game between management firms. In late 2024, Platinum Management—the company then representing the community—abruptly closed its doors on December 17th. This was a week after bills were sent but before the January 1st due date, effectively setting a trap for every resident who followed the instructions on their statement.

          A “new” firm, Agave Management Solutions, took over in January 2025. Investigative scrutiny reveals the players didn’t actually change: Agave was founded by Jaimie Petty, who had been the executive assistant to the owner of the defunct Platinum Management. Despite this “same players, different name” reality, Agave penalized Kostman because her check arrived at Platinum’s shuttered office. Administrative Law Judge Sondra J. Vanella ruled that the burden of business continuity rests on the HOA, not the resident.

          3. Takeaway 2: The “Portal” is a Digital Shield for Incompetence

          When Kostman realized her payment hadn’t been processed, she attempted to use Agave’s online portal to resolve the issue. On April 3rd, she sent an email through the site. Agave’s Chief Financial Officer, Sarah Malovich, later testified that the company never received the message because the company was “still getting up and running.”

          The investigative “smoking gun” lies in the contradiction of Malovich’s own testimony. She claimed the portal went live on April 1st, yet suggested a message sent two days later on April 3rd vanished because of technical infancy. Agave created a digital black hole, then penalized a homeowner for falling into it. This discrepancy highlights a systemic HOA tactic: using “new technology” as a shield for administrative incompetence while continuing to issue automated delinquency notices.

          4. Takeaway 3: “Delinquency” is a Political Tool, Not Just a Financial One

          The most alarming revelation from the hearing transcripts is that this $20 fee was a gatekeeping mechanism. The Bella Tierra HOA was transitioning from “builder control” (KB Homes) to homeowner control. Under the community’s governing documents (CC&R 6.9.1), any homeowner labeled as “delinquent” can be barred from voting for the new HOA board.

          Kostman’s testimony revealed a struggle for democracy. She feared the Petty family—acting as agents for KB Homes—was using the $20 delinquency status to silence dissent and prevent homeowners from voting them out. This elevates the case from a petty fee dispute to a David vs. Goliath battle over community governance. When an HOA labels you delinquent over a disputed $20, they aren’t just taking your money; they are taking your voice.

          5. Takeaway 4: The $500 Gamble for a $20 Injustice

          To a casual observer, spending $500 to dispute $20 is a mathematical failure. To a consumer advocate, it is a strategic strike. By paying the filing fee for an Administrative Hearing, Kostman forced the HOA to hire expensive legal counsel and defend their “extortion racket” (as she termed it) in a court of record.

          The gamble paid off. Judge Vanella didn’t just order the removal of the $20 delinquency fees; she ordered the HOA to reimburse Kostman for the $500 filing fee. By standing her ground, Kostman turned the tables, making the Association’s predatory administrative practices a net financial loss for them.

          6. Takeaway 5: The Court’s Cold Shoulder: When a Win is Just a Piece of Paper

          Winning in court is only half the battle; collecting the judgment is the other. A “Minute Entry” filed in February 2026—over a month after the final order—revealed that the HOA had still not paid the $500 reimbursement. When Kostman asked the court how to file a “writ of execution” to force payment, the court’s response was a chilling reminder of the limits of the legal system.

          The Judge noted that the court could not provide legal advice and that Kostman’s inquiry “will not be considered.” This is the sobering reality of consumer litigation: even with a signed order from an Administrative Law Judge, a recalcitrant board can remain defiant, leaving the homeowner holding a “paper victory” while the HOA ignores the debt.

          7. Conclusion: The Power of the Paper Trail

          Virginia Kostman’s victory rested on a single, unassailable fact: she kept the receipts. She produced a bank bill-pay record initiated on January 31st, proving her intent to pay the address provided on the only official bill she had received. Without that digital and paper trail, the management company’s ledger would have been the final word.

          In an era of shifting management companies and automated portals that “malfunction” at convenient times, are you keeping the records necessary to protect your home? As this case proves, a $20 fee isn’t always about the money—it’s about control. And as of February 2026, with the HOA still refusing to cut the check, the question remains: are you prepared for the long game required to actually get paid?

          Case Participants

          Petitioner Side

          • Virginia Kostman (Petitioner)
            Self-represented homeowner

          Respondent Side

          • Eric P. O'Connor (Counsel)
            Gordon Rees Scully Mansukhani, LLP
            Attorney representing the Bella Tierra Community Association
          • Sarah Malovich (Witness)
            Agave Management Solutions
            Chief Financial Officer for the respondent's management company

          Neutral Parties

          • Sondra J. Vanella (Administrative Law Judge)
            Office of Administrative Hearings
            Presiding judge over the matter

          Oren Snir v. Gila Springs Association

          Case Summary

          Case ID25F-H066-REL
          Agency
          Tribunal
          Decision Date2026-01-06
          Administrative Law JudgeKAA
          Outcomeno_files
          Filing Fees Refunded
          Civil Penalties

          Parties & Counsel

          PetitionerOren SnirCounselPro Se
          RespondentGila Springs AssociationCounselAustin Baillio

          Alleged Violations

          No violations listed

          Video Overview

          Audio Overview

          Decision Documents

          25F-H066-REL Decision – 1370774.pdf

          Uploaded 2026-04-24T12:52:45 (59.0 KB)

          25F-H066-REL Decision – 1383263.pdf

          Uploaded 2026-04-24T12:52:49 (132.4 KB)

          Case Briefing: Oren Snir v. Gila Springs Association (No. 25F-H066-REL)

          Executive Summary

          This briefing summarizes the administrative hearing and subsequent decision regarding a dispute between Oren Snir ("Petitioner") and the Gila Springs Association ("Respondent" or "HOA"). The central issue was whether the HOA violated Arizona Revised Statutes (A.R.S.) § 33-1805(A) by failing to provide phone call records requested by the Petitioner.

          The Petitioner sought records of a specific telephone conversation between a representative of the HOA’s management company, PMG Services, Inc. ("PMG"), and an incumbent board member. The Petitioner argued that this call constituted an "expression of interest" in a board candidacy and that the resulting call log held by a service provider was a discoverable HOA record, regardless of whether it occurred on a personal device. The Respondent contended that call logs do not meet the statutory definition of an HOA record, were not in the HOA’s possession or control, and that the specific records in question no longer existed.

          Administrative Law Judge (ALJ) Kay A. Abramsohn denied the petition, ruling that a telephone call initiated on an employee’s personal device does not automatically become an HOA record. The ALJ further concluded that the HOA had adequately responded to the original request by confirming no documentary forms or emails existed from other candidates.

          Detailed Analysis of Key Themes

          1. Scope and Definition of "Records of the Association"

          A primary point of contention was the interpretation of A.R.S. § 33-1805(A), which requires "all financial and other records of the association" to be made available to members.

          • Petitioner’s View: Snir argued that the statute is broad and does not distinguish between records kept by the association and those kept on its behalf by third parties (like phone service providers). He posited that if a business-related conversation occurs, the metadata (call logs) generated by the provider is an HOA record.
          • Respondent’s View: Counsel for the HOA argued that a call log—containing only numbers, times, and durations—cannot be considered an "expression of interest." Furthermore, the HOA maintained that not every action taken by a management agent creates an association record, particularly if the HOA did not request the action or possess the resulting data.
          2. Personal Devices and Professional Obligations

          The hearing explored the legal intersection of personal technology and corporate records.

          • The Incident: Former PMG CEO Mary Jo Edel used her personal cell phone to call an incumbent board member (who was hospitalized at the time) to confirm her intent to run for re-election.
          • The Legal Argument: Snir cited case law (Luney v. State of Arizona) to argue that public records created on personal devices remain public records. He suggested that allowing HOAs to shield records created on personal devices would permit them to circumvent transparency laws.
          • The Counter-Argument: The HOA argued that under A.R.S. § 33-1805(B)(4), personal records of a vendor's employee are exempt from disclosure. They asserted that the HOA has no contract with the manager's personal cell provider and no authority to compel the production of those records.
          3. Possession, Custody, and Control

          The Respondent emphasized the "possession, custody, or control" standard for record production.

          • Access Barriers: Testimony revealed that PMG did not have access to Mary Jo Edel’s personal phone records. Furthermore, Edel testified that she had changed service providers and ported her number multiple times after retiring in May 2025, making records from the period in question (April 2025) inaccessible.
          • ALJ Finding: The ALJ determined that the HOA only had an obligation to provide what it actually possessed. Since there were no physical candidate forms or emails from the incumbent, the HOA’s statement that it had "nothing to produce" was a valid response.
          4. Election Integrity and Selective Enforcement

          The underlying motivation for the Petitioner’s request was a concern over the fairness of the 2025 board election.

          • Deadline Enforcement: Snir suspected that the incumbent board member missed the 5:00 p.m. deadline on March 24, 2025. He sought the call log to verify the exact timing of the "verbal expression of interest."
          • Relevance Ruling: The ALJ repeatedly cautioned that the hearing was limited to the records request violation and would not determine whether the HOA’s election process was fair or compliant with its own internal rules.

          Important Quotes

          Context: Petitioner's argument on the nature of digital records.

          "The statute doesn't distinguish between records that you requested or not. These are records that were created… It’s a record of that call. The reason that call is an HOA record is for the same reason that any other of the candidates' form submission methods would have been considered an HOA record." — Oren Snir

          Context: Respondent's argument regarding the definition of a record.

          "The association will prove that those phone records never belong to the association, weren't being held on the association's behalf, and are outside of the scope of what the association retains as part of its record… You can’t produce something that doesn't exist." — Austin Baillio, HOA Counsel

          Context: Manager's testimony regarding the nature of the call.

          "It was just a verification of, you know, if she wanted to submit a bio or if she just wanted me to put her on as an incumbent because she was already a current board member… The phone call was just, 'Did you want to add a bio or do you want me to add you as an incumbent?'" — Mary Jo Edel, Former PMG CEO

          Context: The ALJ’s final conclusion in the written decision.

          "The Administrative Law Judge concludes that Petitioner has not met his burden to demonstrate that a telephone call initiated on a personal phone device of an employee of the management company becomes an HOA record by virtue of the employee’s employment status." — ALJ Kay A. Abramsohn

          Summary of Findings and Actionable Insights

          Findings of Fact
          DetailFact
          Request DateApril 23, 2025
          Target RecordsCandidate forms or expressions of interest for the April 2025 election.
          Key DiscoveryIncumbent board member expressed interest via a personal phone call to the manager.
          HOA ResponseStated they do not keep phone records and had no documents to provide.
          Manager StatusMary Jo Edel retired May 30, 2025; personal phone records from April were no longer accessible.
          Actionable Insights
          • For Homeowners:
          • Documentary Focus: Records requests under A.R.S. § 33-1805 are most effective when targeting existing physical or digital documents (emails, forms, ledgers) held by the association or its agents.
          • Burden of Proof: The petitioner bears the burden of proving that a specific record exists and falls under the statutory definition of an "association record."
          • For HOA Boards and Management Companies:
          • Communication Protocols: To avoid transparency disputes, associations should encourage all official business—especially election-related expressions of interest—to be conducted via official channels (email, mail, or fax) rather than personal phone calls.
          • Clarification of Possession: When denying a records request, clearly stating that a record "does not exist" or is "not in the possession, custody, or control of the association" is a statutorily recognized response, provided it is factually accurate.
          • Contractual Intellectual Property: Management companies should ensure their contracts clearly define the ownership of operational tools (like internal phone systems and servers) to distinguish vendor property from association records.

          Study Guide: Snir v. Gila Springs Association (Case No. 25F-H066-REL)

          This study guide provides a comprehensive overview of the administrative hearing and subsequent decision regarding a records request dispute between a homeowner and a planned community association. It analyzes the legal interpretations of Arizona Revised Statutes (A.R.S.) § 33-1805 and the definition of "association records."


          Key Concepts and Case Background

          1. The Core Dispute

          The case centers on a records request made by Petitioner Oren Snir to the Gila Springs Association (managed by PMG Services, Inc.). Snir sought documentary evidence of candidate forms or "expressions of interest" for a 2025 Board of Directors election. When informed that an incumbent board member had expressed interest via a telephone call to a management employee’s personal cell phone, Snir expanded his request to include the phone logs/call records of that specific conversation.

          2. Statutory Framework: A.R.S. § 33-1805
          • A.R.S. § 33-1805(A): Mandates that all financial and other records of an association be made reasonably available for examination by a member or their designated representative. The association has ten business days to fulfill such a request.
          • A.R.S. § 33-1805(B): Provides specific exceptions where books and records may be withheld from disclosure (e.g., personal records of an individual employee of a vendor, though this was a point of contention in the hearing).
          3. The "Association Record" Definition

          A central theme of the case is whether a call log generated by a third-party service provider (like Verizon or AT&T) for a personal device used by a vendor's employee constitutes a "record of the association."

          • Petitioner's Argument: The record was created during the conduct of association business (candidate interest) and is maintained by a service provider on behalf of the user; therefore, the HOA is obligated to obtain it.
          • Respondent's Argument: The HOA does not have possession, custody, or control over the personal devices or service contracts of its vendors' employees. Furthermore, a call log (showing only time and duration) does not constitute an "expression of interest."
          4. Judicial Determination

          Administrative Law Judge (ALJ) Kay A. Abramsohn ruled that a telephone call initiated on a personal device of a management company employee does not become an HOA record simply because of that employee's status. The petition was denied.


          Timeline of Key Events

          DateEvent
          March 24, 2025Deadline (5:00 PM) for board candidates to submit forms/interest.
          April 23, 2025Oren Snir submits initial records request for candidate forms/emails.
          April 24, 2025PMG informs Snir an incumbent "verbally expressed" intent via phone.
          April 25, 2025Snir requests the phone call log as an official HOA record.
          June 7, 2025Snir files a formal petition with the Department of Real Estate.
          December 1, 2025Evidentiary hearing held via Google Meet.
          January 6, 2026ALJ issues Final Decision denying the petition.

          Short-Answer Practice Questions

          1. Who are the primary parties in Case No. 25F-H066-REL?
          • Answer: Petitioner Oren Snir and Respondent Gila Springs Association.
          1. What specific document did the Petitioner request after learning no written form existed for the incumbent candidate?
          • Answer: The call log/call history/call record of the telephone conversation between the property manager and the incumbent board member.
          1. According to A.R.S. § 33-1805(A), how many business days does an association have to fulfill a records request?
          • Answer: Ten business days.
          1. What was the Respondent’s primary defense regarding the requested call logs?
          • Answer: That the association did not have possession, custody, or control of the records, as they were on a personal device and held by a third-party service provider with whom the HOA had no contract.
          1. What was Mary Jo Edel’s role at the time of the disputed phone call?
          • Answer: She was the President and CEO of PMG Services, Inc. (the management company).
          1. Why did the Petitioner believe the timing of the phone call was critical?
          • Answer: To determine if the incumbent board member met the March 24, 2025, 5:00 PM business hours deadline to express interest in candidacy.
          1. What was the ALJ’s ultimate finding regarding personal phone devices and HOA records?
          • Answer: The ALJ concluded that a call on a personal device does not become an HOA record solely due to the employee’s employment status.

          Essay Prompts for Deeper Exploration

          1. Statutory Interpretation and Transparency: Analyze the Petitioner’s use of Luney v. State of Arizona and Bradford v. Court of Appeals of Arkansas. How did the Petitioner attempt to bridge the gap between public records (FOIA) and private HOA records? Why did the Respondent argue these cases were inapplicable?
          2. Possession vs. Control: Discuss the legal distinction between a record "held by" an association and a record "held for" an association. If a management company (an agent) uses personal tools to conduct HOA business, should the HOA be held responsible for the retrieval of those records? Support your answer with arguments from both Snir and Baillio.
          3. The Evolution of "Records" in the Digital Age: The Petitioner argued that an email is an HOA record even if it sits on a third-party server (like Gmail or a cloud provider). Explore the implications of the Respondent's counter-argument that phone logs are "intellectual property" or "tools of the trade" for a vendor, rather than association records.

          Glossary of Important Terms

          • Administrative Law Judge (ALJ): An official who presides over an administrative hearing and issues a decision or recommendation (e.g., Kay A. Abramsohn).
          • A.R.S. § 33-1805: The Arizona statute governing the inspection of records for planned communities.
          • Association Records: Financial and other documents related to the operation of an HOA that must be made available to members under state law.
          • Burden of Proof: The obligation of a party to prove their allegations by a "preponderance of the evidence" (the Petitioner in this case).
          • Call Log: A record maintained by a phone service provider showing the time, duration, and parties involved in a telephone call.
          • Incumbent: A current holder of a political or board position (in this case, board member "Rhonda").
          • PMG Services, Inc.: The third-party management company contracted by Gila Springs Association to handle operations.
          • Preponderance of the Evidence: A legal standard meaning that a claim is "more probably true than not."
          • Respondent: The party against whom a petition is filed (Gila Springs Association).
          • Third-Party Vendor: An outside entity (like PMG or a phone service provider) that provides services to the HOA but is not the HOA itself.

          The "Personal Phone" Precedent: When is a Call a Public HOA Record?

          1. Introduction: The Battle for the Digital Paper Trail

          In the modern landscape of community management, the "paper trail" has evolved into a complex digital web that often blurs the line between professional systems and personal devices. This tension reached a legal flashpoint in the case of Oren Snir v. Gila Springs Association (Case No. 25F-H066-REL). At the heart of the dispute was a fundamental question of transparency: If a board member conducts official business via a personal phone call, does the metadata of that call—the call log—become an official HOA record that homeowners have a right to inspect?

          As a resident advocate, I see this case as a pivotal moment for community governance. It pits the homeowner’s essential right to election transparency against the practical and legal limits of an association’s control over its vendors' personal equipment.

          2. The Trigger: A Disputed Board Election

          The conflict began on April 23, 2025, when homeowner Oren Snir submitted a formal records request to the Gila Springs Association. With the board election scheduled for April 28, Snir sought to verify the eligibility of candidates by reviewing all "expressions of interest" submitted to the management company, PMG Services (PMG).

          The HOA’s response ignited the controversy. While Snir had submitted a formal written candidate form, the association revealed that the only other candidate, an incumbent named Rhonda, had not submitted a written document. Instead, she had "verbally expressed her intent to re-run during a telephone conversation" with PMG’s then-President, Mary Jo Edel.

          THE DISPUTED RECORD To verify the timing and validity of this verbal submission, the Petitioner requested the "call log / call history / call record" of the specific phone conversation between the management company and the incumbent candidate.

          3. Petitioner’s Case: The "Plain Meaning" of Transparency

          During the hearing on December 1, 2025, Oren Snir argued that the HOA was utilizing technicalities to bypass statutory transparency requirements. Utilizing the "Plain Meaning Rule" of statutory interpretation, he argued that A.R.S. § 33-1805(A) dictates that "all financial and other records" be made available.

          His core arguments included:

          • The "Email Analogy": Snir pointed out that HOAs rarely own the physical servers where emails are stored (relying on third-party providers like Gmail or Outlook), yet they are legally required to produce those emails. He argued that records held "on behalf of" the HOA by third parties—including phone service providers—should be treated the same.
          • The "Business Use" Argument: Snir asserted that because the call involved a candidate’s intent to run for the board, the call was strictly HOA business. Therefore, any metadata generated by that call was an HOA record, regardless of the device used.
          • Case Law Precedent: Snir cited Lunney v. State of Arizona (an Arizona Court of Appeals case) and Bradford v. Director (an Arkansas case), arguing that business conducted over private communication mediums remains subject to transparency laws.

          4. The HOA’s Defense: Possession, Custody, and Control

          The HOA’s counsel, Austin Baillio, argued that the association could not be compelled to produce what it did not legally possess. The defense relied heavily on the testimony of PMG managers Melissa Jordan and Mary Jo Edel to establish a boundary between association property and vendor property.

          IssuePetitioner's ClaimHOA’s Reality/Defense
          Control of EquipmentPersonal devices used for business generate HOA records.The HOA does not own or provide the personal phones of PMG employees.
          Contractual AuthorityThe HOA should obtain records from the provider.The HOA has no contract with Verizon or other providers and no authority to demand personal logs.
          Intellectual PropertyAll communication is HOA business.PMG’s contract includes an Intellectual Property Clause stating PMG owns its own phone systems and server data.
          Existence of RecordsThe call log is a responsive record of "interest."A call log only shows duration/timing, not "intent." Furthermore, records were lost after Edel retired (May 30, 2025) and "ported" her number.

          5. Behind the Scenes: The "Hospital Phone Call"

          The testimony of Mary Jo Edel provided critical context that shifted the narrative of the "secret" phone call. Edel testified that she initiated the call to Rhonda, who was in the hospital at the time.

          Significantly, Edel clarified that this was not a last-minute scramble to bypass a deadline. Rhonda had already expressed her intent to run during an open board meeting in January. The phone call was merely an administrative follow-up to confirm whether Rhonda wanted to submit a new biography or simply be listed as an "incumbent" on the ballot. Edel confirmed the call occurred during business hours, undermining the Petitioner's suspicion of a rule-breaking event or a missed deadline.

          6. The Verdict: Why the Judge Denied the Petition

          On January 6, 2026, Administrative Law Judge Kay A. Abramsohn issued a decision denying Snir’s petition. Applying the "Preponderance of Evidence" standard, the judge found that the HOA had not violated its statutory duties.

          The ruling rested on two primary legal pillars:

          1. Timely Response: The HOA complied with the law by informing Snir within one business day that no other documentary candidate forms or emails existed.
          2. Statutory Exceptions: The Judge ruled that a phone call on an employee's personal device does not automatically become an HOA record. Crucially, the decision pointed to A.R.S. § 33-1805(B)(4), which specifically excludes the "personal records of an individual employee of a vendor of the association" from public inspection.

          The ruling cited the following statutes:

          1. A.R.S. § 33-1805(A): The general requirement to provide association records.
          2. A.R.S. § 33-1805(B): The definitions of records that may be withheld.
          3. A.R.S. § 33-1805(B)(4): The specific protection for vendor employee records.

          7. Key Takeaways for Homeowners and Boards

          This case establishes a significant boundary for HOA transparency in the digital age.

          The "Device" Divide and the Reality of Turnover While Snir's "Email Analogy" was clever, the legal reality is that management companies are separate legal entities. Their private tools are not "Association Records" by default. This is exacerbated by vendor turnover; Mary Jo Edel testified she "ported" her number three times after retiring, meaning that even if the HOA wanted to comply, the data was physically inaccessible. When a vendor leaves, the paper trail often goes with them.

          Written vs. Verbal Requirements This dispute was fueled by the lack of a paper trail. To protect the community, HOAs should adopt rules requiring all candidate submissions to be in writing via specific methods (email, fax, or mail). If the bylaws allow for verbal "expressions of interest," the association invites challenges regarding deadlines and favoritism.

          The Limits of Possession An HOA is only required to produce records within its "possession, custody, or control." As a Legal Analyst’s Note, this case confirms that homeowners cannot compel an HOA to subpoena a manager's personal Verizon bill or private phone logs.

          8. Conclusion: The Future of HOA Transparency

          Judge Abramsohn’s decision emphasizes the "Fair and Sensible Result" doctrine of statutory interpretation. This doctrine ensures that laws are not interpreted in a way that leads to "absurd" results—such as requiring a volunteer HOA board to seize the personal property of a third-party contractor.

          While transparency is the lifeblood of a healthy HOA, the court has drawn a firm line at the digital boundary of personal devices. For homeowners, this case serves as a reminder that "records" are defined by law and contract, not just by the nature of the conversation. For management staff, it reinforces a layer of digital privacy that remains intact, even when conducting association business.

          Case Participants

          Petitioner Side

          • Oren Snir (Petitioner)

          Respondent Side

          • George H. King (Board President)
            Gila Springs Association
          • Austin Baillio (Counsel)
            Gila Springs Association
          • Melissa Jordan (Managing Agent)
            PMG
          • Mary Joe Edel (Owner / Property Manager)
            PMG
            Spelled 'Adele' in the transcript but 'Edel' in the final decision document.
          • Maggie Story (Employee)
            PMG
          • Rhonda (Incumbent Board Member)
            Gila Springs Association

          Neutral Parties

          • Nicole Robinson (Administrative Law Judge)
            Office of Administrative Hearings
            Issued scheduling order
          • Kay A. Abramsohn (Administrative Law Judge)
            Office of Administrative Hearings
            Presiding judge for the hearing and final decision
          • Susan Nicolson (Commissioner)
            Arizona Department of Real Estate

          Forest Trails Homeowners Association

          Forest Trails Homeowners Association is tracked here as a homeowner research file: public contact records, current board/officer names, governing-document links, corporate filings, and 1 matched ADRE/OAH dispute. Homeowners prevailed in 0 case-level outcomes, the association prevailed in 1, and 0 were split or neutral.

          Homeowner Research Summary

          This homeowner research page combines public association contact data, board/officer filings, governing-document links, AZCC corporate records, and ADRE/OAH case history for Forest Trails Homeowners Association.

          CommunityPrescott · Yavapai County
          ManagementHOAMCO
          Board / OfficersWilliam Meyer, Judie Dempster, Genelle Volhontseff, Patti O’Neill, Patti O’Neill
          Governing RecordsCC&Rs, Bylaws, Rules, Amendments +1 more
          OAH History1 ADRE/OAH case matched
          Corporate StatusActive

          Statutory agent of record: COMMUNITY ASSET MANAGEMENT LLC.

          Contact, Management & Documents

          Contact & Community

          Websitehttps://foresttrailshoa.com/
          Phone928-776-4479
          Alt. Phone800-447-3838
          Email[email protected]
          Fax(928) 776-0050
          Physical Address3205 Lakeside Village, Prescott, AZ 86301
          Mailing Address3205 Lakeside Village, Prescott, AZ 86301
          CityPrescott
          CountyYavapai
          Postal Code86301
          Entity TypePOA

          Management

          Management CompanyHOAMCO
          Management Address3205 Lakeside Village, Prescott, AZ 86301
          Management Phone(800) 447-3838
          Management Email[email protected]
          Management Websitehttps://hoamco.com

          Forest Trails HOA (Prescott, AZ) with an official website providing contact details and resident resources; no public CC&Rs/Bylaws located in this batch.

          Board Members & Officers

          Current public records for Forest Trails Homeowners Association list William Meyer, Judie Dempster, Genelle Volhontseff, Patti O’Neill, Patti O’Neill.

          RoleNameTook OfficeTermSource
          PresidentWilliam MeyerAZCC principal filing
          Vice-PresidentJudie DempsterAZCC principal filing
          SecretaryGenelle Volhontseff07/2023AZCC principal filing
          TreasurerPatti O’Neill10/2019AZCC principal filing
          DirectorPatti O’Neill10/2019AZCC principal filing

          Data on File

          • CC&Rs on file
          • Bylaws on file
          • Rules & Regulations on file
          • Amendments on file
          • Association phone on record
          • Association email on record
          • Association website on record
          • Management company identified
          • Board/officer names on file
          • AZCC corporate record linked

          Election workflow demo

          HOABallot has a public-record-based sample election workflow for this association. It is not an official association portal unless claimed, but it can help homeowners, boards, and managers visualize quorum tracking, hybrid ballots, voter receipts, and certification records.

          View sample HOABallot election workflow

          ADRE/OAH Case History

          OAH Cases1
          Issues Reviewed1
          Homeowner Issue Wins0
          Association Issue Wins1
          Homeowner Win Rate0.0%
          Dominant RoleRespondent
          Respondent Appearances1
          Petitioner Filings0
          Last Decision2022-03-29
          Penalties AssessedNone
          Avg Penalty / CaseNone
          Filing Fees Recorded$500

          Key Statutes & Violations

          • Declaration 2.2 (1 cases)
          • Declaration 2.21 (1 cases)
          • Architectural Guidelines (1 cases)
          • Declaration 3.4 (1 cases)
          • Declaration 4.1 (1 cases)

          Representation Snapshot

          When Defending Complaints

          Top Law Firms

          • CHDB Law LLP — 1 cases

          Lead Attorneys

          • Edward D. O’Brien — 1 cases
          • Edith I. Rudder — 1 cases

          When Filing as Petitioner

          No petitioner firm data recorded.

          Case Volume by Year

          YearCases
          20221

          Case Explorer

            Superior Court Litigation

            1 Superior Court case on record for Forest Trails Homeowners Association. Select a case number to view public case details when available or the official court record.

            Case NumberFiledTypeParty (as filed)
            P-1300-CV-20120119212/5/2012TESTFOREST TRAILS HOMEOWNERS ASSOCIATION

            Auto-compiled from public records, pending verification. Cases are matched to this page by name — different people or organizations may share the same or a similar name, so the matters listed may be incomplete or may not all involve the entity named above. This listing is general information only; it is not legal advice and is not a definitive or official record of any party’s litigation history. Always verify against the official court record. To report an inaccuracy or request removal, contact the site administrator.

            Frequently Asked Questions

            Where is Forest Trails Homeowners Association located?

            Forest Trails Homeowners Association is located at 3205 Lakeside Village, Prescott, AZ 86301, Prescott, AZ 86301.

            Who manages Forest Trails Homeowners Association?

            Forest Trails Homeowners Association is managed by HOAMCO ((800) 447-3838).

            How many OAH cases involve Forest Trails Homeowners Association?

            1 Arizona Office of Administrative Hearings matter involving Forest Trails Homeowners Association are on record. Homeowners prevail in about 0% of issues litigated.

            Who are the board members or officers of Forest Trails Homeowners Association?

            Current public records for Forest Trails Homeowners Association list William Meyer (President), Judie Dempster (Vice-President), Genelle Volhontseff (Secretary), Patti O’Neill (Treasurer), Patti O’Neill (Director).

            Who is the statutory agent of Forest Trails Homeowners Association?

            The statutory agent of record for Forest Trails Homeowners Association is COMMUNITY ASSET MANAGEMENT LLC at 3205 LAKESIDE VILLAGE, PRESCOTT, AZ, Yavapai, 86301, USA.

            Public Record Source Details

            These registration, agent, name-history, and filing records are kept lower on the page so the primary homeowner research summary stays readable.

            Corporate Registration

            AZCC Business ID01653510
            Legal NameFOREST TRAILS HOMEOWNERS’ ASSOCIATION
            Entity TypeDomestic Nonprofit Corporation
            Formation Date05/09/1984
            State of FormationArizona
            Business StatusActive
            Reason for StatusIn Good Standing
            Period of DurationPerpetual
            Character of Business813990006-Homeowners’ associations
            Known Place of Business3205 LAKESIDE VILLAGE, PRESCOTT, AZ, Yavapai, 86301, USA
            Annual Report Due04/09/2027
            Last Annual Report Filed2026

            Statutory Agent

            AgentCOMMUNITY ASSET MANAGEMENT LLC
            Agent TypeBusiness
            StatusActive
            Physical Address3205 LAKESIDE VILLAGE, PRESCOTT, AZ, Yavapai, 86301, USA
            Mailing AddressPO BOX 10000, PRESCOTT, AZ, Yavapai, 86304, USA

            Name History

            Name on FileEffective FromEndsFiling #
            FOREST TRAILS HOMEOWNERS’ ASSOCIATION05/09/1984 12:00 AMPresent

            Filing History

            DateTypeFiling #StatusDocuments
            12/11/2019 09:50 AMAnnual Report(2019)19111513433656Approved19111513433656.pdf
            12/06/2019 11:01 AMStatement of Change – Corps19111213024253Approved19111213024253.pdf
            08/12/1997 12:00 AMAnnual Report(1996)-00113597Approved-00113597.pdf
            07/26/2012 12:00 AMAnnual Report(2012)03981086Approved03981086.pdf
            07/25/2013 12:00 AMStatement of Change – Corps04353551Approved04353551.pdf
            07/25/2013 12:00 AMAnnual Report(2013)04364972Approved04364972.pdf
            07/25/2010 12:00 AMAnnual Report(2010)03212593Approved03212593.pdf
            07/22/2014 12:00 AMAnnual Report(2014)04762803Approved04762803.pdf
            07/20/2011 12:00 AMAnnual Report(2011)03560001Approved03560001.pdf
            07/12/2017 12:00 AMStatement of Change – Corps05990916Approved05990916.pdf
            07/07/1998 12:00 AMAnnual Report(1998)-00197610Approved-00197610.pdf
            05/30/2003 12:00 AMAnnual Report(2003)00715219Approved00715219.pdf
            05/23/2002 12:00 AMAnnual Report(2002)00496764Approved00496764.pdf
            04/17/2025 11:55 AMAnnual Report(2025)25041711550095Approved25041711550095.pdf
            04/17/2020 02:47 PMAnnual Report(2020)20041714476958Approved20041714476958.pdf
            04/12/2004 12:00 AMStatement of Change – Corps00910598Approved00910598.pdf
            04/12/2004 12:00 AMAnnual Report(2004)00913059Approved00913059.pdf
            04/11/2025 01:16 AMDelinquent Annual Report (Day 1)25041101167998Approved25041101167998.pdf
            04/11/2006 12:00 AMAnnual Report(2006)01544010Approved01544010.pdf
            04/06/2001 12:00 AMAnnual Report(2001)00288583Approved00288583.pdf
            Show older filings (17)
            DateTypeFiling #StatusDocuments
            04/05/2021 09:30 AMAnnual Report(2021)21040509306255Approved21040509306255.pdf
            04/05/2007 12:00 AMAnnual Report(2007)01960429Approved01960429.pdf
            04/05/2005 12:00 AMStatutory Agent Resignation01179764Approved01179764.pdf
            04/04/2017 12:00 AMAnnual Report(2017)05883506Approved05883506.pdf
            04/03/2023 12:14 PMAnnual Report(2023)23040312143072Approved23040312143072.pdf
            04/01/2008 12:00 AMAnnual Report(2008)02373548Approved02373548.pdf
            03/27/2000 12:00 AMAnnual Report(2000)00129771Approved00129771.pdf
            03/24/2015 12:00 AMAnnual Report(2015)05005221Approved05005221.pdf
            03/21/2018 12:00 AMAnnual Report(2018)06294792Approved06294792.pdf
            03/19/1999 12:00 AMAnnual Report(1999)00004844Approved00004844.pdf
            03/17/2022 03:10 PMAnnual Report(2022)22031715095221Approved22031715095221.pdf
            03/15/1996 12:00 AMAnnual Report(1995)-00003389Approved-00003389.pdf
            03/09/2005 12:00 AMAnnual Report(2005)01150355Approved01150355.pdf
            03/03/2026 02:14 PMAnnual Report (2026)03032602147588ApprovedFiling Image
            03/03/2016 12:00 AMAnnual Report(2016)05425810Approved05425810.pdf
            03/02/2009 12:00 AMAnnual Report(2009)02708114Approved02708114.pdf
            02/29/2024 01:27 PMAnnual Report(2024)24022913272996Approved24022913272996.pdf

            The Villages At Rio Paseo Condominium Association

            The Villages At Rio Paseo Condominium Association is tracked here as a homeowner research file: public contact records, current board/officer names, governing-document links, corporate filings, and 1 matched ADRE/OAH dispute. Homeowners prevailed in 1 case-level outcome, the association prevailed in 0, and 0 were split or neutral.

            Homeowner Research Summary

            This homeowner research page combines public association contact data, board/officer filings, governing-document links, AZCC corporate records, and ADRE/OAH case history for The Villages At Rio Paseo Condominium Association.

            CommunityGoodyear · Maricopa County
            ManagementCity Property Management
            Board / OfficersNo board/officer names on file
            Governing RecordsNo governing-document links on file
            OAH History1 ADRE/OAH case matched
            Corporate StatusAZCC status not yet linked

            Contact, Management & Documents

            Contact & Community

            Websitehttps://cityproperty.com/
            Phone602-437-4777
            Alt. Phone623-691-6500
            Email[email protected]
            Physical Address14870 W Encanto Blvd, Goodyear, AZ 85395
            Mailing Addressc/o City Property Management, 4645 E Cotton Gin Loop, Phoenix, AZ 85040
            CityGoodyear
            CountyMaricopa
            Postal Code85395
            Entity TypeCondominium/COA

            Management

            Management CompanyCity Property Management
            Management Address4645 E Cotton Gin Loop, Phoenix, AZ 85040
            Management Phone602-437-4777
            Management Email[email protected]
            Management Websitehttps://cityproperty.com/

            Condominium community in Goodyear (Villages at Rio Paseo / Rio Paseo Condos). Listings show association contact handled via a management company phone line; no public governing documents located in this batch.

            Data on File

            • CC&Rs on file
            • Bylaws on file
            • Rules & Regulations on file
            • Amendments on file
            • Association phone on record
            • Association email on record
            • Association website on record
            • Management company identified
            • Board/officer names on file
            • AZCC corporate record linked

            Election workflow demo

            HOABallot has a public-record-based sample election workflow for this association. It is not an official association portal unless claimed, but it can help homeowners, boards, and managers visualize quorum tracking, hybrid ballots, voter receipts, and certification records.

            View sample HOABallot election workflow

            ADRE/OAH Case History

            OAH Cases1
            Issues Reviewed1
            Homeowner Issue Wins1
            Association Issue Wins0
            Homeowner Win Rate100.0%
            Dominant RoleRespondent
            Respondent Appearances1
            Petitioner Filings0
            Last Decision2025-07-18
            Penalties AssessedNone
            Avg Penalty / CaseNone
            Filing Fees Recorded$500

            Key Statutes & Violations

            • 3480 (1 cases)
            • 3482 (1 cases)
            • 3483 (1 cases)
            • 3487 (1 cases)
            • 3488 (1 cases)
            • A.R.S. § 33-1242 — lists the core powers of a condominium association and requires written notice before citing an owner for violations. (1 cases)
            • A.R.S. § 33-1248 — extends the same open meeting protections to condominium associations so unit owners can observe board business and receive timely notice. (1 cases)
            • CC&Rss (1 cases)

            Representation Snapshot

            When Defending Complaints

            Top Law Firms

            • Mulcahy Law Firm, P.C. — 1 cases

            Lead Attorneys

            • Madeline Gegg — 1 cases

            When Filing as Petitioner

            No petitioner firm data recorded.

            Case Volume by Year

            YearCases
            20251

            Case Explorer

              Frequently Asked Questions

              Where is The Villages At Rio Paseo Condominium Association located?

              The Villages At Rio Paseo Condominium Association is located at 14870 W Encanto Blvd, Goodyear, AZ 85395, Goodyear, AZ 85395.

              Who manages The Villages At Rio Paseo Condominium Association?

              The Villages At Rio Paseo Condominium Association is managed by City Property Management (602-437-4777).

              How many OAH cases involve The Villages At Rio Paseo Condominium Association?

              1 Arizona Office of Administrative Hearings matter involving The Villages At Rio Paseo Condominium Association are on record. Homeowners prevail in about 100% of issues litigated.